December 2016

Report Date
December 2016

Section One: Programme Commentary, RAG and Resources Update

Overall Programme RAG: GREEN  

Summary

MVM519 [CMVM Sharepoint]

This project will be started on the 4th of January - Details including the process and road maps have been published.

MVM512 [CMVM Space Management IT Development]

At the request of the Project Sponsor this has been put on pause.

MVM513 [IS - Remodelling of IS Support for Psychiatry]

Considerable progress has now been made after the appointment of a Project Manager. and targets are now being set.

MVM508 [CMVM Staff and Visitor print consolidation]

Progress has now bee made n the direction of finance with a  scheduled meeting to discuss this element. An audit is now scheduled for the QMRI College 'corridor'

MVM515 [CMVM H&S Compliance recording for training records]

This project is currently under review.  Considerations are being made on how to progress the requirements.

MVM506 [CMVM Reporting and data intelligence]

A cross College meeting is to be held in January to review the models and processes in place across other College groups. This meeting will take place on the 24th January

MVM009 [Tristan Replacement - Procurement]

Implementation project MVM509 has been initiated; milestones are dependent on completion of MVM009 specifically the signing of the contract.

 

Other notes

MVM518 which is dependant on CIS002 is likely to encounter delays as yet undefined.

 

Chart

 

Section Two: Projects Not Started

Project Info   Programme Manager's Commentary
MVM502 CMVM College IT communications strategy This project is due to start in 2017
MVM503 CMVM Corporate Business Services review This project is due to start in 2017
MVM504 CMVM Digitisation of paper records This project is due to start in 2017 - Will proceed after MVM508
MVM505 CMVM IT Finance costs portfolio This project is due to start in 2017
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518
MVM509 Vets Practice Management System (PMS) strategy and project See MVM009
MVM510 CMVM Digital literacy staff and student development This project is due to start in 2017
MVM511 CMVM College WWW Presence development This project is due to start in 2017
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project is due to start in 2017
MVM516 IS - Honours Project Portal move to central resources This project is due to start in 2017 
MVM517 CMVM Developing the CMVM Intranet environment This project is due to start in 2017

 

Section Three: Projects in Progress

Project Info Project Managers Commentary
MVM009 (AP56-905)

Tristan Replacement - Procurement

Category: Funded

 

Milestones

(NB outstanding milestones remain subject to change due to ongoing contract negotiationsc)

23-Jan-2017 Contract Signed
27-Jan-2017 Closure

RAG Status

AMBER

 

Report completed by Colin Watt for December 2016

Achievements in Last Period

  • Video conference sessions took place w/c 05/12/16 where Provet worked through the scenarios with Vet staff and presented the most recent changes to Provet Cloud functionality; Business Lead then carried out gap analysis for Provet to produce a revised plan for the required development for implementation focussing on Phase 1.
  • Sample data has been provided to allow Provet to provide options for migration of legacy data.
  • Contract negotiations continue.
  • Next Project Board meeting confirmed for 19/01/17.
  • Implementation project MVM509 has been initiated; milestones are dependent on completion of MVM009 specifically the signing of the contract.

 

Issues

  • No major issues; contract negotiations have taken longer than hoped however there was an understanding that completing in December was optimistic and inevitably with limited staff availability in December this has been pushed into January.

 

Next Steps

  • Review budget, resourcing, timeline and milestones.
  • Complete contract negotiations and get contract signed off by all parties.
  • Agree (procurement) project closure.

The project current status is AMBER due to delays completing contract negotiations.

MVM512

CMVM Space Management IT Development

Milestones

  • To be defined

 RAG STATUS: GREEN

 

   

 

 

 

Report completed by Sarfraz Mohammed for December 2016

Achieved

  • This project has been temporarily halted at the request of the project sponsor

Issues

  • None

Next Steps

  • Await confirmation from Sponsor that progress can be started again.

MVM507

Lease standardisation and tenant IT service entitlement

(see also https://www.projects.ed.ac.uk/project/mvm027)

Report update by Mark Hay for December 2016

CIS ITI

Please refer to the project https://www.projects.ed.ac.uk/project/mvm027 directly for  report information.

MVM513

IS - Remodelling of IS Support for Psychiatry

Milestones

  • Procured a PM

RAG STATUS: GREEN

 

 

 

 

 

 

 

Report update by Paul De'Ath for December 2016

Achievements

  • A new Project Brief has been created, currently under review
  • Kick off meeting held with all technical key stakeholders to drive a new plan
  • Detailed project plan under construction targeting late Q1 for completion of Phase 1

Issues

  • Tracking key stakeholder availability, issue viewable from the project link

Next Steps

  • Follow up meetings scheduled with Technical teams and 7 George Sq Support team in early January
  • Continue tracking progress and issues against the plan

 

MVM508

CMVM Staff and Visitor print consolidation

Milestones

  • None

RAG STATUS: GREEN

 

 

 

 

 

Report completed by Sarfraz Mohammed for December 2016

Achieved

  • Ordering of Cloud based printers. 
  • Review of costings model for finance of printing costs agreed.

Issues

  • QMRI Review delayed due to Xmas break

Next Steps

  • Review of Q.M.R.I. for same purpose
  • Meeting on charging model for the College

 

MVM509

Implementation of Vet Practice Management System

Category: Funded

 

Milestones

(TBC in planning)

RAG Status

AMBER

Report completed by Colin Watt for December 2016

Achievements in Last Period

  • Project initiated and Website created.
  • Top level scoping and prioritisation done alongside negotiation of contract on MVM009.

 

Issues

  • No major issues; delay to planning due to dependency on MVM009 contract agreement, although some work has been done in order to tie the contract to the implementation.

 

Next Steps

  • Complete planning.
  • Review budget, resourcing, timeline and milestones.
  • Complete contract negotiations and get contract signed off by all parties.
  • Agree (procurement) project closure.

The project current status is AMBER due to dependency on MVM009 contract.

MVM506

CMVM Reporting and data intelligence

Milestones

  • None

RAG STATUS: GREEN

 

 

 

 

 

Report completed by Mark Hay for December 2016

Achieved

  • Key meeting set up to review cross College business reporting models.

Issues

  • None to report

Next Steps

  • Review the meeting output.

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

MVM010 CMVM and LTW Lecture Capture Pilot

Milestones

30-Nov-2016   Closure
RAG Status BLUE

 

 

 

Achievements in the last period

  • Project closure.

Issues

  • No unresolved issues.

Next Steps

  • None closed

 

Programme Manager notes 

Programme Manager  Mark Hay
Notes

Achievements

  • MVM519 in progress
  • Agreement to review the finance model for MVM508.
  • MVM513 now has movement across many aspects and clarity on the requirements.

Issues

  • Due to Xmas break several projects were paused.

Next Steps

  • Start up of MVM519
  • Meetings on several of the projects to provide momentum.

 

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Documentation

Not available.