January 2017

Report Date
January 2017

Section One: Programme Commentary, RAG and Resources Update

Overall Programme RAG: GREEN  

Summary

MVM519 [CMVM Sharepoint]

The project has started and has moved to the next phase. Several Milestones have been reached, including the set up of the CMVM Container.

MVM512 [CMVM Space Management IT Development]

At the request of the Project Sponsor this has been put on pause - January 2017 - Still on pause.

MVM513 [IS - Remodelling of IS Support for Psychiatry]

The project is moving ahead with multiple meetings with stake holders having taken place. At present the 'move' to 7GS is in place and the change of switches in KT is in progress.

MVM508 [CMVM Staff and Visitor print consolidation]

At the request of Head of IT we have moved the schedule for the College Office forward. We are working to identify key stake holders.

MVM515 [CMVM H&S Compliance recording for training records]

Details have emerged that the Project will not be considered for the UoE Compliance schedule. Other avenues require exploring.

MVM506 [CMVM Reporting and data intelligence]

Progress has been made and a key meeting to place on the 24th January and a process has been drawn up. IS will step back from this project but is anticipated that there will continue to be updates appearing on this programme board.

 

Other notes

MVM518 which is dependant on CIS002 is likely to encounter delays as yet undefined.

 

Chart

 

 

Section Two: Projects Not Started

Project Info   Programme Manager's Commentary
MVM502 CMVM College IT communications strategy This project is due to start in 2017
MVM503 CMVM Corporate Business Services review This project is due to start in 2017
MVM504 CMVM Digitisation of paper records This project is due to start in 2017 - Will proceed after MVM508
MVM505 CMVM IT Finance costs portfolio This project is due to start in 2017
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518
MVM509 Vets Practice Management System (PMS) strategy and project See MVM009
MVM510 CMVM Digital literacy staff and student development This project is due to start in 2017
MVM511 CMVM College WWW Presence development This project is due to start in 2017
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project is due to start in 2017
MVM516 IS - Honours Project Portal move to central resources This project is due to start in 2018 - Changed.
MVM517 CMVM Developing the CMVM Intranet environment This project is due to start in 2017

 

Section Three: Projects in Progress

Project Info Project Managers Commentary
MVM009 (AP56-905)

Tristan Replacement - Procurement

Category: Funded

 

Milestones

(NB outstanding milestones remain subject to change due to ongoing contract negotiations)

13-Feb-2017 Contract Signed
20-Feb-2017 Closure

 

RAG Status

AMBER

 

Report completed by Colin Watt for January 2017

Achievements in Last Period

  • Contract negotiations have continued throughout the month. 
  • Project Board meeting took place 19/01/17; members were updated on progress with the contract; some actions were agreed to carry some issues into the implementation project (MVM509).
  • Procurement and legal expected work to be complete on the contract w/c 30/01/17 for approval by David Argyle and Gavin McLachlan.

 

Issues

  • No major issues; contract negotiations still not complete; PM and Procurement Manager attempting to expedite the completion.

 

Next Steps

  • Complete contract negotiations and get contract signed off by all parties.
  • Agree (procurement) project closure.

The project current status is AMBER due to delays completing contract negotiations.

MVM512

CMVM Space Management IT Development

Milestones

  • To be defined

 RAG STATUS: GREEN

 

 

Report completed by Sarfraz Mohammed for January 2017

Achieved

  • This project has been temporarily halted at the request of the project sponsor

Issues

  • None

Next Steps

  • Await confirmation from Sponsor that progress can be started again.

MVM507

Lease standardisation and tenant IT service entitlement

(see also MVM027)

Report update by Mark Hay for January 2017

Achieved

  • Document in first draft

Issues

  • N/A

Next Steps

  • Move document to final draft for approval and publication
  • Adoption by CMVM 

MVM513

IS - Remodelling of IS Support for Psychiatry

Milestones

Date Milestone
24-Feb-17 Approve the Implementation plan for phase 1
03-Mar-17 complete Kennedy Tower audit
10-Mar-17 Scope out and present subsequent phases
31-Mar-17 Implement Phase 1
05-May-17 Project Closure

RAG STATUS: GREEN

 

Report update by Paul De'Ath for January 2017

Achievements
  • A new Project Brief created, approved by the Project Team and signed off by IS WIS
  • Met with the two Psychiatry Professors from Kennedy Tower and 7 George Sq, who also approved the scope and timeline (Q1)
  • Initial audit for 8th floor move to 7th floor at Kennedy Tower complete
  • Network services have completed a quote for the work, to be presented on Feb 6th, 2017

Issues

  • None to call out, all issues viewable from the project link

Next Steps

  • Follow up meeting scheduled with Technical teams on February 6th, 2017
  • Create the Implementation plan on the back of the above meeting
  • Initiate Kennedy Tower audit (perhaps more than one - computer rooms as well as staff)

MVM508

CMVM Staff and Visitor print consolidation

Milestones

  • None

RAG STATUS: GREEN

 

 

 

 

 

Report completed by Sarfraz Mohammed for January 2017

Achieved

  • N/A

Issues

  • QMRI Identification of person(s) responsible for *managing* the printers include financial costs.

Next Steps

  • indentify the key financial stake holders to verify the cost reports meet their needs
MVM509

Implementation of Vet Practice Management System

Category: Funded

 

Milestones

(TBC in planning)

RAG Status

AMBER

Report completed by Colin Watt for January 2017

Achievements in Last Period

  • Meetings with FNS (Provet) planned w/c 20/02/17 following signing of contract on MVM009.

 

Issues

  • No major issues; further delay to planning due to dependency on MVM009 contract agreement, although some work has been done in order to tie the contract to the implementation.

 

Next Steps

  • Re-calibrate milestones following FNS visit w/c 20/02/17
  • Complete planning.
  • Review budget, resourcing, timeline and milestones.

The project current status is AMBER due to dependency on MVM009 contract.

 

MVM506

CMVM Reporting and data intelligence

Milestones

  • None

RAG STATUS: GREEN

 

 

 

Report completed by Mark Hay for January 2017

Achieved

  • Meeting took place to review parameters

Issues

  • None to report

Next Steps

  • Decision on the role of using the project website to hold this and the input required by IS

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

MVM010 CMVM and LTW Lecture Capture Pilot

Milestones

30-Nov-2016   Closure
RAG Status BLUE

 

 

 

Achievements in the last period

  • Project closure.

Issues

  • No unresolved issues.

Next Steps

  • None closed

MVM009 [Tristan Replacement - Procurement]

Implementation project MVM509 has been initiated; milestones are dependent on completion of MVM009 specifically the signing of the contract.

 

 

Programme Manager notes 

Programme Manager  Mark Hay

Notes

Programme Manager on Annual Leave for month of Feruary

Achievements

  • MVM519 moving at appropriate pace
  • MVM513 has had significant forward momentum.

Issues

  • N/A

Next Steps

  • Training supply on MVM519

 

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Documentation

Not available.