February 2017

Report Date
February 2017

Section One: Programme Commentary, RAG and Resources Update

Overall Programme RAG: GREEN  

Summary

MVM519 [CMVM Sharepoint]

This project is currently sitting at the finance commitment phase. Training schedules have been draw up.

MVM512 [CMVM Space Management IT Development]

During February this project was revisited - A request from the Project Owner to re-investigate this has been made/

MVM513 [IS - Remodelling of IS Support for Psychiatry]

Commitments to implement this have now been made from ITI and funding has been appropriated.

MVM508 [CMVM Staff and Visitor print consolidation]

College Office & CPHS have now been audited and where appropriate procurement has take place for replacement unit. 

MVM515 [CMVM H&S Compliance recording for training records]

No actions have taken place on this project during February

MVM506 [CMVM Reporting and data intelligence]

An investigation will need to take place to find a project manager more appropriately aligned to the subject and service.

 

Other notes

MVM518 which is dependant on CIS002 is likely to encounter delays as yet undefined.

 

Chart

 

 

Section Two: Projects Not Started

Project Info   Programme Manager's Commentary
MVM502 CMVM College IT communications strategy This project is due to start in 2017
MVM503 CMVM Corporate Business Services review This project is due to start in 2017
MVM504 CMVM Digitisation of paper records This project is due to start in 2017 - Will proceed after MVM508
MVM505 CMVM IT Finance costs portfolio This project is due to start in 2017
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518
MVM509 Vets Practice Management System (PMS) strategy and project See MVM009
MVM510 CMVM Digital literacy staff and student development This project is due to start in 2017
MVM511 CMVM College WWW Presence development This project is due to start in 2017
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project is due to start in 2017
MVM516 IS - Honours Project Portal move to central resources This project is due to start in 2018 - Changed.
MVM517 CMVM Developing the CMVM Intranet environment This project is due to start in 2017

 

Section Three: Projects in Progress

Project Info Project Managers Commentary
MVM009 (AP56-905)

Tristan Replacement - Procurement

Category: Funded

 

Milestones

(NB outstanding milestones now pushed into March due to delay getting final contract version available for signing)

13-Feb-2017 Contract Signed
20-Feb-2017 Closure

 

RAG Status

AMBER

 

Report completed by Colin Watt for February 2017

Achievements in Last Period

  • Contract negotiations continued into February with final changes made by Procurement and Legal w/c 20/02/17 for agreement and signing w/c 27/02/17.

Issues

  • No major issues; contract negotiations complete.

Next Steps

  • Get contract signed off by all parties.
  • Agree (procurement) project closure.

The project current status is AMBER due to delays finalising and signing contract. With this issue resolved the status will return to GREEN.

MVM512

CMVM Space Management IT Development

Milestones

  • To be defined

 RAG STATUS: GREEN

 

 

Report completed by Sarfraz Mohammed for February 2017

Achieved

  • Meetings held with floor managers
  • Meeting held with Project Sponsor

Issues

  • Need sign off to agree in house development 

Next Steps

  • Meeting with Head of College IT

MVM507

Lease standardisation and tenant IT service entitlement

(see also MVM027)

Report update by Mark Hay for February 2017

Achieved

  • Non noted

Issues

  • Non noted

Next Steps

  • Meeting to sign off (10th March)
  • Adoption by CMVM 

At time of publication of Programme Managers report no information on this project was available other than the noted next meeting.

MVM513

IS - Remodelling of IS Support for Psychiatry

Milestones

Date Milestone
24-Feb-17 Approve the Implementation plan for phase 1
03-Mar-17 complete Kennedy Tower audit
10-Mar-17 Scope out and present subsequent phases
31-Mar-17 Implement Phase 1
05-May-17 Project Closure

RAG STATUS: GREEN

 

Report update by Paul De'Ath for February 2017

Achievements

Issues

  • Network Services have had resource issues this month which has impacted two elements:- 1) ordering the network switches, 2) creating the draft implementation plans. This was further compounded by the priority of MVM107 impacting the availability of the Project Manager this month. Meeting scheduled for March 6th to reconvene the team. The Project Manager has indicated to the Programme and Portfolio Managers that the Q1 target may be missed and it's likely the implementation will slip into early April. Full details viewable from the project link: https://www.projects.ed.ac.uk/unpublished/project/mvm513/risks

Next Steps

  • Follow up meeting scheduled with Technical teams on March 6th, 2017
  • The draft Implementation plan should be presented and will then be developed during the month
  • Review Kennedy Tower audit (perhaps more than one - computer rooms as well as staff)
  • Receive the order of seven new network switches

MVM508

CMVM Staff and Visitor print consolidation

Milestones

  • None

RAG STATUS: GREEN

 

 

 

 

 

Report completed by Sarfraz Mohammed for February 2017

Achieved

  • SCRM - Machines rolled out and setup
  • College Office audit done and machines ordered
  • CPHS Audit done and machines ordered

Issues

  • No issues to report

Next Steps

  • Waiting for delivery of new machines
  • Audit next area for roll out(QMRI)
MVM509

Implementation of Vet Practice Management System

Category: Funded

 

Milestones

(TBC in planning)

RAG Status

AMBER

Report completed by Colin Watt for February 2017

Achievements in Last Period

  • FNS (Provet) on site 23/02/17.
  • Discussion with Provet on project governance, tools, meetings, comms etc. Tim King has agreed to deputise for David Argyle as Project Sponsor, and to chair Project Boards as required, with David remaining Executive Project Sponsor.
  • Discussion with business on authentication and identity management.
  • Provet have provided a demo platform populated with UoE data, Vet staff to be given access following signing of contract.
  • Provet have requested access to Tristan data to enable more efficient working with Vet staff on checking data and verifying iterations of the data migration; awaiting agreement on approach with IS campus IT support team.
  • Online meeting to be scheduled w/c 06/03/17 to go through planning with Provet, mainly focussed on functional (customisation) work.
  • Discussion with Development and Production teams on resourcing and priority of the non-functional work required; planning and estimation meetings pencilled in w/c 06/03/17 on assumption that MVM009 contract agreed and ready for signing.

Issues

  • No major issues; further delays to planning due to dependency on MVM009 contract agreement, although final version of contract ready w/c 27/02/17 passed for signing by David and Gavin.
  • We have requested Provet's top level plan for the sprints for the customisation work; this remains outstanding and until we have sight of this the milestones cannot be agreed.

Next Steps

  • Re-calibrate milestones following FNS visit 23/02/17 and online meeting 06/03/17.
  • Complete planning.
  • Review budget, resourcing, timeline and milestones.

The project current status is AMBER due to dependency on MVM009 contract.

 

MVM506

CMVM Reporting and data intelligence

Milestones

  • None

RAG STATUS: GREEN

 

 

 

Report completed by Mark Hay for February 2017

Achievements in last period

  • No to report

Issues

  • Non to report

Next Steps

  • Investigate possibility of suitable Project Manager taking over the reporting section

MVM519

Milestones

  • None

RAG STATUS: GREEN

Achievements

  • Training service procured
  • Schedule set for initial training

Issues

  • Finance requirements for initial training

Next Steps

  • Organise finance for training with Head of College IT

Section Four: Closed or Withdrawn Projects (For legacy information)

Project Info Project Managers Commentary

MVM010 CMVM and LTW Lecture Capture Pilot

Milestones

30-Nov-2016   Closure
RAG Status BLUE

 

 

 

Achievements in the last period

  • Project closure.

Issues

  • No unresolved issues.

Next Steps

  • None closed

MVM009 [Tristan Replacement - Procurement]

Implementation project MVM509 has been initiated; milestones are dependent on completion of MVM009 specifically the signing of the contract.

 

 

Programme Manager notes 

Programme Manager  Mark Hay

Notes

 

Achievements

  • MVM519 moving at appropriate pace
  • MVM513 has had significant forward momentum.

Issues

  • N/A

Next Steps

  • Aquire budget for MVM 519

 

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Documentation

Not available.