March 2017

Report Date
March 2017

Section One: Programme Commentary, RAG and Resources Update

Overall Programme RAG: GREEN  

Summary

MVM519 [CMVM Sharepoint]

Status for this project is as before. 

MVM512 [CMVM Space Management IT Development]

No Actions have taken place on this project for March report

MVM513 [IS - Remodelling of IS Support for Psychiatry]

Progress made and agreement forwork commencement 

MVM508 [CMVM Staff and Visitor print consolidation]

Progress made in College Office. CPHS (Teviot) now being processed. 

MVM515 [CMVM H&S Compliance recording for training records]

No actions have taken place on this project during March

MVM506 [CMVM Reporting and data intelligence]

An investigation will need to take place to find a project manager more appropriately aligned to the subject and service.

 

Other notes

MVM518 which is dependant on CIS002 is likely to encounter delays as yet undefined.

 

Chart

 

 

Section Two: Projects Not Started

Project Info   Programme Manager's Commentary
MVM502 CMVM College IT communications strategy This project is due to start in 2017
MVM503 CMVM Corporate Business Services review This project is due to start in 2017
MVM504 CMVM Digitisation of paper records This project is due to start in 2017 - Will proceed after MVM508
MVM505 CMVM IT Finance costs portfolio This project is due to start in 2017
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518
MVM509 Vets Practice Management System (PMS) strategy and project See MVM009
MVM510 CMVM Digital literacy staff and student development This project is due to start in 2017
MVM511 CMVM College WWW Presence development This project is due to start in 2017
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project is due to start in 2017
MVM516 IS - Honours Project Portal move to central resources This project is due to start in 2018 - Changed.
MVM517 CMVM Developing the CMVM Intranet environment This project is due to start in 2017

 

Section Three: Projects in Progress

Project Info Project Managers Commentary
MVM009 (AP56-905)

Tristan Replacement - Procurement

Category: Funded

 

Milestones

Project Closure approved 17/03/17.

No outstanding milestones.

RAG Status

BLUE

 

Report completed by Colin Watt for March 2017

Achievements in Last Period

  • Contract signed 03/03/17.
  • Risks reviewed with some outstanding transferred to implementation project MVM509.
  • Project Closure approved 17/03/17.

Issues

  • None.

Next Steps

  • None.

MVM512

CMVM Space Management IT Development

Milestones

  • To be defined

 RAG STATUS: GREEN

 

 

Report completed by Sarfraz Mohammed for March 2017

Achieved

  • N/A

Issues

  • N/A

Next Steps

  • Review current status of project and discuss with Programme Owner

MVM507

Lease standardisation and tenant IT service entitlement

(see also MVM027)

Report update by Mark Hay for March 2017

Achieved

  • Initial Contact with CMVM made 

Issues

  • Non noted

Next Steps

  • N/A

At time of publication of Programme Managers report no information on this project was available other than the noted next meeting.

MVM513

IS - Remodelling of IS Support for Psychiatry

Milestones

Date Milestone
24-Feb-17 Approve the Implementation plan for phase 1
03-Mar-17 complete Kennedy Tower audit
10-Mar-17 Scope out and present subsequent phases
31-Mar-17 Implement Phase 1
05-May-17 Project Closure

RAG STATUS: GREEN

 

Report update by Paul De'Ath for March 2017

 

Achievements

The parts ordered have now all arrived onsite The Project Team have met several times and have made progress in auditing Kennedy Tower, establishing a framework for an implementation- captured in meeting minutes  

Issues

  • Network Services have had resource issues this month which has impacted project progress:- 1) creating the draft implementation plans

Next Steps

  • Follow up meeting scheduled with Technical teams during the week commencing April 3rd
  • The draft Implementation plan should be presented
  • Create and distribute a communication plan and schedule
  • Agree target and provisional dates from Psychiatry

MVM508

CMVM Staff and Visitor print consolidation

Milestones

  • None

RAG STATUS: GREEN

 

 

 

 

 

Report completed by Sarfraz Mohammed for March 2017

Achieved

  • College, Fianance and HR office roll out complete
  • Meetings with BMTO about ordering and Roll Out
  • Approval for QMRI e.31 printer as a test pilot

Issues

  • N/A

Next Steps

  • Waiting for delivery of new machines in CPHS
  • Order QMRI machine
  • Get Approval for BMTO machines
  • Audit other areas for Cloud roll out
MVM509

Implementation of Vet Practice Management System

Category: Funded

 

Milestones

(TBC in planning)

RAG Status

AMBER

Report completed by Colin Watt for March 2017

Achievements in Last Period

  • FNS (Provet) have run web-based training sessions in Provet Cloud with several of the business areas; these sessions are surfacing comments which are being fed back into Provet's planning for the customisation work.
  • PM and Project Team holding weekly catchup Skype calls with Provet; this is working well to surface issues that are arising each week and keeping on track of work to resolve them.
  • Discussion with business on authentication and identity management continues.
  • Online meeting took place at EBC w/c 06/03/17 with Vet staff and Provet, mainly focussed on functional (customisation) work.
  • Discussion with Development and Production teams on resourcing and priority of the non-functional work required; planning and estimation meetings have taken place and draft brief and estimates produced; signoff is subject to some further detail and decisions around the authentication and IDM work which the PM is coordinating.
  • Arrangements in place for FNS (Provet) to be on site 27-28 April to have designer and developer meet with Farm, Equine and other Vet staff to discuss detail of off-line application; Project Team to meet Provet 27 April.
  • Work to take snapshot copy of Tristan SQLServer data and filestore started - have set expectation with Provet that they should receive encrypted copy by mid-April, or sooner if possible.

 

Issues

  • No major issues; further delays to planning due to dependency on MVM009 contract agreement, although final version of contract ready w/c 27/02/17 passed for signing by David and Gavin.
  • Planning not yet complete; decisions to be made on scope of integration with IDM and implications for single sign on work. PM progressing these dialogues with Provet, IS Apps Dev and IS Apps Service Management in order to present options to the Project Board w/c 10/04/17 so that an agreement can be made on scope with clearer understanding of the impact on budget, timeline, and business workflows. This delay to planning signoff is not expected to impact on Provet's work and there is sufficient flexibility within the overall timeline to complete the known authentication work.

  • Provet have requested access to Tristan data to enable more efficient working with Vet staff on checking data and verifying iterations of the data migration; the IS campus IT support team have been implementing a solution however this has been subject to some delays due to dialogue with the IS Information Security section; PM and Senior Supplier have discussed with the IS Campus IT support team and Head of College IT in order to expedite resolution of this as far as possible, but the situation requiring additional security measures to be put in place has been explained to Provet.

  • Provet have provided top level plan for the sprints for the customisation work, however it appears that the timeline may change - this needs to be agreed formally via a Contract Change Notice; PM to cover this with Provet (with support from the Procurement Manager).

 

Next Steps

  • Produce project plan, timeline, estimates for presentation to Project Board w/c 10/04/17.
  • Complete planning.
  • Review budget, resourcing, timeline and milestones.

The project current status is AMBER due to delay to completion of planning.

 

MVM506

CMVM Reporting and data intelligence

Milestones

  • None

RAG STATUS: GREEN

 

 

 

Report completed by Mark Hay for March 2017

Achievements in last period

  • No to report

Issues

  • Non to report

Next Steps

  • Investigate possibility of suitable Project Manager taking over the reporting section

MVM519

Milestones

  • None

RAG STATUS: GREEN

Report completed by Mark Hay for March 2017

Achievements

  • Training service procured
  • Schedule set for initial training

Issues

  • Finance requirements for initial training

Next Steps

  • Organise finance for training with Head of College IT

Section Four: Closed or Withdrawn Projects (For legacy information)

Project Info Project Managers Commentary

MVM010 CMVM and LTW Lecture Capture Pilot

Milestones

30-Nov-2016   Closure
RAG Status BLUE

 

 

 

Achievements in the last period

  • Project closure.

Issues

  • No unresolved issues.

Next Steps

  • None closed

MVM009 [Tristan Replacement - Procurement]

Closure Approved 17/03/17

 

Programme Manager notes 

Programme Manager  Mark Hay

Notes

 

Achievements

  • MVM519 moving at appropriate pace
  • MVM513 has had significant forward momentum.

Issues

  • N/A

Next Steps

  • Aquire budget for MVM 519

 

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Documentation

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