July 2017

Report Date
July 2017

Section One: Programme Commentary, RAG and Resources Update

Overall Programme RAG: GREEN  


MVM519 [CMVM Sharepoint]

Following a meeting in June to agree to 'reset' the purpose of this project this particular project has been closed with the closure report publish (See project for information) 

MVM508 [CMVM Staff and Visitor print consolidation]

The project is still continuing apace. The main goal of the brief is reaching the final Milestone.

MVM506 [CMVM Reporting and data intelligence]

MVM509 [Implementation of Vet Practice Management System]



Section Two: Projects Not Started

Project Info   Programme Manager's Commentary
MVM502 CMVM College IT communications strategy This project is due to start in 2017
MVM503 CMVM Corporate Business Services review This project is due to start in 2018 - Changed
MVM504 CMVM Digitisation of paper records This project is due to start in 2017 - Will proceed after MVM508
MVM505 CMVM IT Finance costs portfolio This project is due to start in 2017
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518
MVM509 Vets Practice Management System (PMS) strategy and project See MVM009
MVM510 CMVM Digital literacy staff and student development This project is due to start in 2017
MVM511 CMVM College WWW Presence development This project is due to start in 2017
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project is due to start in 2017
MVM516 IS - Honours Project Portal move to central resources This project is due to start in 2018 - Changed.
MVM517 CMVM Developing the CMVM Intranet environment This project is due to start in 2017


Section Three: Projects in Progress

Project Info Project Managers Commentary


Lease standardisation and tenant IT service entitlement

(see also MVM027)


Report completed by Anthony Davie for July 2017


MVM027 is still in existence (https://www.projects.ed.ac.uk/project/mvm027) and should be referred to for Project Documentation.

In addition, MVM027 continues to be delayed at final user acceptance testing stage (see https://www.projects.ed.ac.uk/project/mvm027/status/8).UAT complete date is two weeks overdue (original - 17/07/17).


  • UAT commenced start of June '17 and in week 8.
  • Continued concerns regarding lack of feedback from principle stakeholders (John MacKenzie) through progression of UAT.


MVM508 CMVM Staff and Visitor print consolidation


Report completed by Sarfraz Mohammed for July 2017


  • ECTU - Building 9 printers arrived
  • HRB Printers arrived
  • CCBS Printers Arrived


Next Steps

  • Anne Rowling Clinic
  • Next areas identified
  • Waiting on portal changes

Implementation of Vet Practice Management System

Category: Funded


25-Aug-2017 Authentication (Single Sign On Capability) (TEST)
15-Sep-2017 Authentication (Single Sign On Capability) (LIVE)
25-Aug-2017 Data Migration Complete
22-Sep-2017 User Acceptance Testing Complete
27-Sep-2017 Phase One Acceptance Review (Go / No Go Decision)
02-Oct-2017 Phase One Delivery (Equine and Farm Go Live)
29-Nov-2017 Phase One Acceptance Review Part 2 (Go / No Go Decision)
04-Dec-2017 Phase One Delivery (HFSA and Labs Go Live)
22-Dec-2017 Phase Two Delivery
12-Jan-2018 Delivery Sign Off Review
26-Jan-2018 Project Closure



Achievements in Last Period

  • FNS (Provet) visited R(D)SVS w/c 10/07/17 to run pilot sessions  in Large animal / Equine managing real cases in ProVet Cloud alongside Tristan; feedback from R(D)SVS staff was positive and constructive; emerging issues are mainly workflow related, with no actual software defects reported; an additional pilot is to be arranged for mid August.
  • Approved work from customisation (Sprints 1-3) has been rolled out to the 722 ProVet environment.
  • Iain Fiddes has presented TestRail to he Business Leads and his team are developing a workshop for delivery in August to progress the development of test coverage.
  • to revisit lab connectivity, Accounts procedures, and to review progress to date; a review with a wider group of users took place on 6th June.
  • Val White has established a communications group to manage internal publicity and updates.
  • Extended Superuser group established to provide increased representation for pilot and training days, through and beyond the launch.
  • Improved communications with FNS with weekly confidence charts and monthly (pre Project Board) status reports now being received.
  • Project Board (12 July) agreed that the FNS  proposed Offline application be put on hold until at least after the Phase One launch.
  • Project Board (12 July) agreed that the FNS proposed biobank work be put on hold while the local IS team develop a solution for interrogating ProVet Cloud data using the supplier-provided apis.
  • Data Migration work is complete pending final sign off.
  • FNS have now sent invoices for Sprints 1-3, Data migration, the ProVet license, and initial training days, payment has been sent, and EITs  for recharging to R(D)SVS approved. Subsequent invoices will be raised in 2017/18.


  • No major issues.
  • R(D)SVS staff availability for pilot and training sessions, and other necessary pre-launch preparation tasks remains a concern. The Project Board (12 July) approved the proposal to fix the Phase One launch (Large and Equine) at start of October and then Phase One launch part two (HFSA, Lab, and Accounts) for start of December, to allow sufficient time for Accounts to experience a full cycle of reporting before signing off the December launch. PM has recommended to Business Leads that any ongoing concerns on staff availability be escalated to the Project Board as potentially impacting on launch, particularly as expectation has now been set with R(D)SVS staff that ProVet will launch on these dates.
  • Some issues with Authentication testing on ProVet TEST environment however UoE staff have stated that the behaviour is as expected and that the logout issue is related to the relationship established between ProVet and Shibboleth, not EASE; FNS have suggested a workaround involving reducing the timeouts - at the time of writing testing was not 100% successful but  UoE staff are determining whether this is related to some ProVet test user accounts not having been created by FNS as agreed in May. 


Next Steps

  • 2nd Pilot of Provet Cloud alongside Tristan for Equine and Farm (w/c 14/08/17).
  • Snagging for Lab connectivity for Phase One launch (HFSA and Lab).
  • Planning for Phase Two deliverables.
  • Review project plan, timeline, estimates for next Project Board w/c 14/08/17.
  • Review budget, resourcing, timeline and milestones.


CMVM Reporting and data intelligence


  • None


Report completed by Mark Hay for July 2017 (on behalf of PM)

Achievements in last period

  • None


  • The Project Sponsor has time limitations resulting in delays and priority changes.

Next Steps

  •  A review on producing a closure report 

Section Four: Closed or Withdrawn Projects (For legacy information)

Project Info Project Managers Commentary
MVM009 Closed
MVM512 Closed
MVM513 Closed
MVM519 Closed


Section Five: Programme Managers Notes

Programme Managers Notes


Mark Hay



Not available.