Report Date
August 2017

Section One: Programme Commentary, RAG and Resources Update

Overall Programme RAG: GREEN  


MVM522 [MVM Business Process Review for SharePoint Delivery]

This project has started with Paul De'ath as Project Manager

MVM508 [CMVM Staff and Visitor print consolidation]

The project is still continuing apace. The main goal of the brief is reaching the final Milestone.

Several projects have been withdrawn to better reflect the actual range of project open on the MVMBUS Programme. 



Section Two: Projects Not Started

Project Info   Programme Manager's Commentary
MVM502 CMVM College IT communications strategy This project is due to start in 2017
MVM503 CMVM Corporate Business Services review This project is due to start in 2018 - Changed
MVM505 CMVM IT Finance costs portfolio This project is due to start in 2017
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518
MVM509 Vets Practice Management System (PMS) strategy and project See MVM009
MVM510 CMVM Digital literacy staff and student development This project is due to start in 2017
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project is due to start in 2017
MVM516 IS - Honours Project Portal move to central resources This project is due to start in 2018 - Changed.

Pilot project for WHO's OFF online Staff Leave Management

This project is due to start in December 2017


Section Three: Projects in Progress

Project Info Project Managers Commentary


Lease standardisation and tenant IT service entitlement

(see also MVM027)


Report completed by Anthony Davie for August 2017


  • "RosLinC" (Roslin Innovation Centre support team) started as UoE staff in Aug '17.
  • UAT completed (approx 22/08/17), which was 11 weeks into process.
  • Easter Bush Centre Building opened to UoE staff from 21/08/17.
  • ITI CIS and other IS sections completed all IT network provisioning work for tenant occupation ahead of deadline (25th Aug '17).


  • Although Centre building has been handed over to UoE, various aspects of the building have not reached practical completion
    • AV rooms
    • Gym
    • Outreach centre
  • Delays incurred for building access for key ITI CIS staff for IT network preparations
  • Delays relating to lack of power for key ITI CIS staff for IT network configuration, implementation, testing and commissioning
  • Operational support issues with reception
  • Raft of IT preparation completed during w/c 21st Aug '17 and by morning of 25th Aug '17 by ITI CIS and other staff, ahead of first tenant (Synpromics) occupying space
  • Synpromics IT provider (Dunedin IT) failed to resource staff to implement tenant network on-site in Centre building on afternoon of 25th Aug '17 as scheduled.
  • Dunedin IT re-scheduled tenant network install for 1st Sept '17
  • ITI CIS sections completed additional due-diligence for Synpromics tenant network implementation ahead of the 1st Sept '17
  • Campus IS team assisted Synpromics via "RosLinC" team for initial IT installation - provision of network cabling, install of VoIP and DECT phones
  • Campus IS team assisted "RosLinC" team for their re-location to 2nd floor of new building - installation of PC's, laptops, network cabling, install of VoIP and DECT phones.

Issues resolved

  • Building infrastructure problems caused 2-3 weeks of delays for practical completion and building handover. Resolved by w/c 14th Aug '17.
  • Lack of "power" prevented existing building "soft-landing" processes being completed ahead of tenant occupation time line.
  • Initial operational support issues with reception - CSG built PC on wrong subnet

Ongoing concerns

  • n/a.

Next steps

  • Review of UAT, creation of lesson's learned from expected vs. actual UAT outcomes

  • Some further revisions of "soft landing" documents.

  • Proposals to improve communication of information through JANET BCE request phase and also within Helpdesk feedback to "RosLinC" team; better manage expectations.

  • Once reports created, circulate via e-mail and ask for approval of adjustments.

  • Arrange final meeting and move towards project completion.


MVM508 CMVM Staff and Visitor print consolidation


Report completed by Sarfraz Mohammed for August 2017


  • RIE - First printer ordered
  • CCBS Printers troubleshooting and installation succesfull
  • Consult with Anne Rowling Clinic finished
  • Further Consultancy and work with  Chan and QMRI admins about charging model
  • More than 80% penetration achieved 


  • None

Next Steps

  • Look to finishing and wrapping up project
  • Remaining areas to be wrapped into BAU
  • Waiting on first cost run of QMRI pilot for green lighting

Implementation of Vet Practice Management System

Category: Funded


25-Aug-2017 Authentication (Single Sign On Capability) (TEST)
15-Sep-2017 Authentication (Single Sign On Capability) (LIVE)
25-Aug-2017 Data Migration Complete
22-Sep-2017 User Acceptance Testing Complete
27-Sep-2017 Phase One Acceptance Review (Go / No Go Decision)
02-Oct-2017 Phase One Delivery (Equine and Farm Go Live)
29-Nov-2017 Phase One Acceptance Review Part 2 (Go / No Go Decision)
04-Dec-2017 Phase One Delivery (HFSA and Labs Go Live)
22-Dec-2017 Phase Two Delivery
12-Jan-2018 Delivery Sign Off Review
26-Jan-2018 Project Closure



Report completed by Colin Watt for August 2017

Achievements in Last Period

  • FNS (Provet) onsite 14-18 August to run pilot sessions  in Large animal / Equine  / HFSA managing real cases in ProVet Cloud alongside Tristan; an additional pilot is to be arranged for HFSA post Equine launch (October), and pilot(s) for labs in November.
  • Data Migration work is complete pending final sign off.
  • FNS have now sent invoices for Sprints 1-3, Data migration, the ProVet license, and initial training days, payment has been sent, and EITs  for recharging to R(D)SVS approved. Subsequent invoices will be raised in 2017/18.


  • No major issues.
  • Some questions over specific data items - currently preventing final signoff.
  • Issues with forms; FNS have been requested to address usability issues which would currently hamper takeup in Equine and Farm.
  • Accessibility testing confirms issues not fully addressed; PM seeking a practical resolution to this with Disability Officer and Procurement.
  • Issues with Authentication testing on ProVet TEST environment remain; PM has escalated and seeking resolution through dialogue with IS Apps DevTech, Senior Supplier, and FNS w/c 28/08/17.


Next Steps

  • Pilot of Provet Cloud for Labs workflow (date tbc).
  • Snagging for initial Phase One launch (Equine and Farm).
  • Planning for Phase Two deliverables.
  • Review project plan, timeline, estimates for next Project Board w/c 21/09/17.
  • Review budget, resourcing, timeline and milestones.

The project current status is AMBER due to concerns on authentication and data migration for Phase 1 launch.


MVM Business Process Review for SharePoint Delivery


Report completed by Paul De'ath for August 2017 


  • The project has just formally commenced, with budget, AP78-901, being reviewed by IS WIS on Friday September 1
  • The project picks up upon MVM519 and as a result a number of existing stakeholders have met with the PM and BA


Next Steps

  • Attend monthly meeting
  • Create a plan and project brief
  • Create a governance board and project working group

Section Four: Closed or Withdrawn Projects (For legacy information)


Project Info Project Managers Commentary
MVM009 Closed
MVM512 Closed
MVM513 Closed
MVM519 Closed


Project Info Programme Managers comments
[MVM511] CMVM College WWW Presence development Withdrawn
[MVM717] CMVM Developing the CMVM Intranet environment Withdrawn
[MVM521] Scientific Linux 7 (SL7) - Psychiatry Withdrawn
[MVM504] CMVM Digitisation of paper records Withdrawn
[MVM506] CMVM Reporting and data intelligence Withdrawn
[MVM503]  Withdrawn


Section Five: Programme Managers Notes

Programme Managers Notes


Mark Hay



Not available.