Report Date
September 2017

Section One: Programme Commentary, RAG and Resources Update

Overall Programme RAG: RED


MVM508 [CMVM Staff and Visitor print consolidation]

The project was due to reach completion and move to a Business as Usual process. At request of Portfolio Manager there is a desire to confirm the financial model and method withe Chancellors management prior to closure. This is likely to have occurred before the next report. 

MVM509 [Implementation of Vet Practice Management System]

The project has moved to RED due to several factors including a revised timeline. It is advisable to review the current report for further more detailed information.



Section Two: Projects Not Started

Project Info   Programme Manager's Commentary
MVM502 CMVM College IT communications strategy This project is due to start in 2017
MVM503 CMVM Corporate Business Services review This project is due to start in 2018 - Changed
MVM505 CMVM IT Finance costs portfolio This project is due to start in 2017
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518
MVM509 Vets Practice Management System (PMS) strategy and project See MVM009
MVM510 CMVM Digital literacy staff and student development This project is due to start in 2017
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project is due to start in 2017
MVM516 IS - Honours Project Portal move to central resources This project is due to start in 2018 - Changed.

Pilot project for WHO's OFF online Staff Leave Management

This project is due to start in December 2017


Section Three: Projects in Progress

Project Info Project Managers Commentary


Lease standardisation and tenant IT service entitlement

(see also MVM027)


Report completed by Anthony Davie for Sept 2017


  • No new since Aug '17.


  • No new updates since Aug '17 report

Issues resolved

  • n/a

Ongoing concerns

  • n/a.

Next steps

Carried Forward from Aug '17

  • Review of UAT, creation of lesson's learned from expected vs. actual UAT outcomes

  • Some further revisions of "soft landing" documents.

  • Proposals to improve communication of information through JANET BCE request phase and also within Helpdesk feedback to "RosLinC" team; better manage expectations.

  • Once reports created, circulate via e-mail and ask for approval of adjustments.

  • Arrange final meeting and move towards project completion.


MVM508 CMVM Staff and Visitor print consolidation


Report completed by Sarfraz Mohammed for September 2017


  • Draft Project closure report written
  • Scripts for better reporting and charge back now created
  • FARR consultancy done



Next Steps

  • Waiting on Chancellors administrators to run first chargeback report and approve pilot as success
  • Once report run and approved - order remaining 6 machines for Chancellors and QMRI before project can move to BAU

Implementation of Vet Practice Management System

Category: Funded


25-Aug-2017 Data Migration Complete
22-Sep-2017 User Acceptance Testing Complete
27-Sep-2017 Phase One Acceptance Review (Go / No Go Decision)
02-Oct-2017 Phase One Delivery (Equine and Farm Go Live)
29-Nov-2017 Phase One Acceptance Review Part 2 (Go / No Go Decision)
04-Dec-2017 Phase One Delivery (HFSA and Labs Go Live)
22-Dec-2017 Phase Two Delivery
12-Jan-2018 Delivery Sign Off Review
26-Jan-2018 Project Closure



Report completed by Colin Watt for September 2017

Achievements in Last Period

  • Progress  and final  testing on authentication and user accounts completed by UoE ahead of scheduled launch 03/10/17.
  • Weekly drop-in training sessions in progress by Business  Lead with encouraging uptake.
  • Bi-weekly Superuser sessions are providing a focus for specific areas in the various hospitals to agree new workflows and outline best practices.
  • Local technical integration work to support move from Tristan to Provet Cloud is underway and on track for the required timelines.
  • FNS onsite w/c 02/10/17 (this was to support launch, the time is now to be used for re-planning).


  • Project Board met 21/09/17; feedback from Superusers to Business Lead and PM raised serious concerns on the planned launch 03/10/17 due to missing features and lack of sufficient time for testing due to late delivery by FNS; during the PB meeting did not provide a convincing case to the to proceed with the launch on 03/10/17 to the  Board members and it was agreed that the launch be postponed, with the action on FNS to provide a realistic revised timeline for launch to include sufficient time for UAT. The Project Board relayed a number of concerns to FNS due to the issues surfacing in the run up to the scheduled launch, and reminded FNS of a number of contractual commitments.

Next Steps

  • Agree revised timeline with FNS.
  • Agree revised process for delivery with FNS
  • Review contractual issues (PM and Business Lead, with Procurement)
  • Pilot of Provet Cloud for Labs workflow (date tbc).
  • Planning for Phase Two deliverables.
  • Review project plan, timeline, estimates for next Project Board w/c 19/10/17.
  • Review budget, resourcing, timeline and milestones.

The project current status is RED due to the postponement of the initial launch for Equine & Farm - pending revised timeline from Supplier. Project Sponsor, Senior Supplier, Business Lead and PM all meeting FNS w/c 02/10/17 to relay Project Board concerns and reach agreement on revised timeline. No additional escalation required at this point.


MVM Business Process Review for SharePoint Delivery

Milestones TBC


Report completed by Paul De'ath for September 2017 

Achievements this period

  • Project initiation approved
  • Lots of initiation meetings have taken place with a number of stakeholders


  • The Project has been impacted by PM diverted onto MBChB projects

Next Steps

  • Schedule 121 meetings with stakeholders to review project updates
  • Complete DRAFT project brief
  • Agree governance and project working group


Section Four: Closed or Withdrawn Projects (For legacy information)


Project Info Project Managers Commentary
MVM009 Closed
MVM512 Closed
MVM513 Closed
MVM519 Closed


Project Info Programme Managers comments
[MVM511] CMVM College WWW Presence development Withdrawn
[MVM717] CMVM Developing the CMVM Intranet environment Withdrawn
[MVM521] Scientific Linux 7 (SL7) - Psychiatry Withdrawn
[MVM504] CMVM Digitisation of paper records Withdrawn
[MVM506] CMVM Reporting and data intelligence Withdrawn
[MVM503]  Withdrawn


Section Five: Programme Managers Notes

Programme Managers Notes


Mark Hay



Not available.