Report Date
October 2017

Section One: Programme Commentary, RAG and Resources Update

Overall Programme RAG: RED


MVM508 [CMVM Staff and Visitor print consolidation]

The project has now reached conclusion and will be move a business as usual process. Enough internal card reading equipment now sits with IS CMVM for implementation  

MVM509 [Implementation of Vet Practice Management System]

This project continues to have considerable issues. An Emergency group was formed in light of considerable slow down impacting on the ability of staff to use the product. This resulted in multiple internal agencies seeking technical and administrative solutions. The system at time of writing has been performing adequately due to internal modifications to the database. The project continues to represent a risk and is currently positioned at red.

MVM523 [Pilot project for WHO's OFF online Staff Leave Management]

The project has had preliminary meetings with the Project Manager and Project Sponsor. and has now been activated ahead of schedule.

MVM501[Lease standardisation and tenant IT service entitlement]

At the time of publication of the October report this information for this project was not forthcoming due to Annual Leave. A report will be sought for November.  



Section Two: Projects Not Started

Project Info   Programme Manager's Commentary
MVM502 CMVM College IT communications strategy This project is due to start in 2017
MVM503 CMVM Corporate Business Services review This project is due to start in 2018 - Changed
MVM505 CMVM IT Finance costs portfolio This project is due to start in 2017
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518
MVM509 Vets Practice Management System (PMS) strategy and project See MVM009
MVM510 CMVM Digital literacy staff and student development This project is due to start in 2017
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project is due to start in 2017
MVM516 IS - Honours Project Portal move to central resources This project is due to start in 2018 - Changed.


Section Three: Projects in Progress

Project Info Project Managers Commentary


Lease standardisation and tenant IT service entitlement

(see also MVM027)


Report completed by Anthony Davie for October 2017

At time of writing no report had been submitted by the PM for this project as such the Programme Manager has noted below: 


  • No new since Aug '17.


  • No new updates since Aug '17 report

Issues resolved

  • n/a

Ongoing concerns

  • n/a.

Next steps

  • Not Known


MVM508 CMVM Staff and Visitor print consolidation


Report completed by Sarfraz Mohammed for October 2017


  • Draft Project closure report written
  • Scripts for better reporting and charge back now created
  • FARR consultancy done



Next Steps

  • Waiting on Chancellors administrators to run first chargeback report and approve pilot as success
  • Once report run and approved - order remaining 6 machines for Chancellors and QMRI before project can move to BAU

Implementation of Vet Practice Management System

Category: Funded


Target Datesort descending Title
10-Nov-2017 UAT 1 Complete
15-Nov-2017 Critical Launch Acceptance Review (Go / No Go Decision)
01-Dec-2017 Critical Delivery (Equine and Farm Go Live)
19-Jan-2018 UAT 2 Complete
26-Jan-2018 Critical Launch Acceptance Review 2 (Go / No Go Decision)
01-Feb-2018 Critical Delivery (HFSA and Labs Go Live)
30-Mar-2018 Phase One Acceptance Review (Go / No Go Decision)
30-Mar-2018 Phase One Acceptance Review (Go / No Go Decision)
06-Apr-2018 Phase One Delivery (outstanding items from original Phase One Scope)
08-Jun-2018 UAT 4 Complete
15-Jun-2018 Phase Two Acceptance Review (Go / No Go Decision)
22-Jun-2018 Phase Two Delivery
13-Jul-2018 Delivery Sign Off Review
27-Jul-2018 Project Closure



Report completed by Colin Watt for October 2017

Achievements in Last Period

  • FNS failed to deliver sufficient progress for scheduled launch fo Farm & Equine hospitals in October - revised plan now agreed.
  • SSO Authentication verified functioning correctly on LIVE Provet Cloud environment (03/10/17).
  • FNS staff onsite w/c 02/10/17 (previous scheduled launch, the time was re-used for replanning the MVP and launch timeline).
  • Weekly drop-in training sessions continuing to be run Business  Lead with increasing uptake and positive feedback from R(D)SVS staff.
  • Local technical integration work to support move from Tristan to Provet Cloud continues with respect to the revised timelines.
  • FNS to be onsite w/c 04/12/17 (this is to support launchfor Farm & Equine).


  • No major issues at present. PMS Project Team and Project Board had lengthy discussions with FNS over failure to meet scheduled launch for start of October; an outcomes from this are FNS changing their processes and re-allocating resources to deliver an agreed revised schedule having agreed a MVP for launch in December for Farm & Equine with the Project Board. The project RAG status of RED reflects the significant changes to the timeline; the expectation is that the RAG status will return to GREEN next month.

Next Steps

  • Acceptance for Equine & Farm launch December.
  • Agreeement on timeline for HFSA launch.
  • Continue to review contractual issues (PM and Business Lead, with Procurement)
  • Review outstanding issues due to revised MVP launch, and planning for Phase Two deliverables.
  • Review project plan, timeline, estimates for next Project Board 22/11/17.
  • Review budget, resourcing, timeline and milestones.


Project RAG status is RED due to the revised timeline agreed which pushes the Provet launch and project closure milestones back by more than one month. However, FNS are working to the revised timeline agreed in October, so the RAG status should return to GREEN next month. 


MVM Business Process Review for SharePoint Delivery

Milestones TBC


Report completed by Paul De'ath for October  2017 

Achievements this period

  • Continued engagement with particularly Usher and IGMM


  • The Project has been impacted by PM diverted onto MBChB projects - that is now reseeding and re-engagement is commencing

Next Steps

  • Assist MBChB committee paper issues on sharepoint
  • Project team, development and Usher meeting scheduled to review possibility of phased approach
  • Create delivery milestones



Pilot project for WHO's OFF online Staff Leave Management

Report completed by Jens Brincker for October 2017



  • Budget for the pilot has been approved
  • Have met up with Helen and Jackie for pre project meeting
  • Have gathered background information and discussed their requirements from the pilot


  • None at this stage

Next steps

  • Arrange showcase of the Who’s Off staff annual leave management system
  • Examine the options for support, training, reports functionality, recording different types of leave
  • Investigate data confidentiality concerns regarding recording of different kinds of leave
  • Find out about the procedure for procuring the Who’s Off software

Section Four: Closed or Withdrawn Projects (For legacy information)


Project Info Project Managers Commentary
MVM009 Closed
MVM512 Closed
MVM513 Closed
MVM519 Closed


Project Info Programme Managers comments
[MVM511] CMVM College WWW Presence development Withdrawn
[MVM717] CMVM Developing the CMVM Intranet environment Withdrawn
[MVM521] Scientific Linux 7 (SL7) - Psychiatry Withdrawn
[MVM504] CMVM Digitisation of paper records Withdrawn
[MVM506] CMVM Reporting and data intelligence Withdrawn
[MVM503]  Withdrawn


Section Five: Programme Managers Notes

Programme Managers Notes


Mark Hay



Not available.