MARCH 2018

Report Date
March 2018


Report by Mark Hay, MVMBUS Programme Manager.

for Jim Nisbet (MVMBUS Programme Owner.

CMVM Head of IT (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)  


  • Campus / Deanery meetings.
  • College Operations Group (COG) meeting
  • Excerpts taken into CSG report.

Section One: Programme Commentary, RAG and Resources Update

Programme Managers Commentary

MVM508 [CMVM Staff and Visitor print consolidation]

The issues around the networking at Chancellors are now being investigated and identification of possible issues is closer. Continued dialogue is taking place to seek movement on the matter. This is the primary reason the project is amber  .

MVM509 [Implementation of Vet Practice Management System]

The project continues. There are still some concerns over the Tristan element but actions are being sought and  continued involvement of the relevant parties ensure that the matter is being handled at the appropriate level.

MVM522 [MVM Business Process Review for SharePoint Delivery]

Project brief now approved by stakeholders . Considerable progress is now being made. The project remains at amber due to time constraints.

MVM523 [Pilot project for WHO's OFF online Staff Leave Management]

No reporting required. 

MVM501[Lease standardisation and tenant IT service entitlement]

Now moved to closed (see below) 

MVM525 [Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School]

Progress is being made and the project is moving to approval stage.

Forward Look - March 2017


Section Two: Projects Not Started

Project Info   Programme Manager's Commentary


CMVM College IT communications strategy This project will be placed under review in Q2 2018
MVM503 CMVM IT Finance costs portfolio This project will be placed under review in Q2 2018
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518 - This project will be placed under review in Q2 2018
MVM510 CMVM Digital literacy staff and student development This project will be placed under review in Q2 2018
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project will be placed under review in Q2 2018
MVM516 IS - Honours Project Portal move to central resources Currently at the review stage by Programme Manager
Active Projects

[MVM508]: CMVM Staff and Visitor print consolidation

Report by Sarfraz Mohammed


  • KT Floor 1 and 3 printers arrived and setup
  • Extra port on floor 8 requested
  • Investigation by ITI Enterprise into cloud printing issues


  • Problem identified in Chancellors Building; - still not resolved - but testing taking place

Next Steps

  • Waiting ITI Enterprise troubleshooting
  • Waiting on other KT printers


[MVM509Implementation of Vet Practice Management System

Report by Colin Watt

Achievements in Last Period

  • Post launch (Farm/Equine) issues continue to be addressed.
  • Agreement between Project Board and FNS to split the Labs / HFSA rollout; labs integration now to be piloted in Equine & Farm w/c 02/04/18.
  • FNS to visit the Vet School w/c 02/04/18 to support the Labs pilot.


  • RE: Tristan storage issue reported previously - a test to move representative storage is scheduled for w/c 09/04/18 with the live transfer planned w/c  16/04/18, this schedule was confirmed by the Dir of ITI to the Snr Supplier and with the current mitigation in place requires no further action at present. The issue does however remain a risk due to the possibility of further industrial action impacting on the migration of the Tristan attachment files to the new filestore and will therefore be tracked accordingly.

Next Steps

  • Update file attachments from Tristan filestore to Provet storage; it was agreed that this was not now required ahead of planned Labs pilot, however the filestore has not been updated since Dec 2017 and the longer this is left, then more time-consuming the update will be ahead of the HFSA launch.
  • Agreement with Project Board on approach on revised timeline and scope for HFSA launch.
  • Review project plan, timeline, estimates for next Project Board 19/04/18.
  • Review budget, resourcing, timeline and milestones.

[MVM522MVM Business Process Review for SharePoint Delivery

Report by Paul De'Ath


  • Project brief approved by all stakeholders and then at WIS
  • Business Sponsor has now met with the Project Manager a couple of times to help establish an understanding of evolving scope and commitment to support MVM change
  • Working group meeting monthly - this month approved creation of several micro groups which will focus on implementation/migration strategy, taxonomy, permissions/user access and the user stories
  • Change/PICCL approved for delay in project brief approval


  • No new risks identified

Next Steps

  • Schedule a Governance and communication meeting
  • Incorporate awareness of Imaging and MVM Programme Management activity upon SharePoint
  • Establish clear commitment from SharePoint towards the next phase of delivery


[MVM523]Pilot project for WHO's OFF online Staff Leave Management

Report by Jens Brincker

Project currently suspended - No report required

[MVM525Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School

Report by Megan Graham

Achievements This Period

  • Project Brief, estimate, Project schedule, plan and Risks almost complete and ready to issue across key stakeholders.

  • Presentation to key stakeholders with Project progress.

  • Set up Project Board for overall direction and management of the Project.

  • Evaluation of PIN responses well underway.

  • Plan supplier presentations.

  • 28 responses to PIN have been received, with 2 progressions to demonstration stage, Hyland 3rd April and Fujifilm on 3rd May.

  • Project Issue to move end of planning milestone approved at WIS for 20 April 2018.


  • None

Next Steps

  • Approval for Brief and Project Plan for sign-off across Veterinary School stakeholders.

  • Presentation to key stakeholders with Project progress.

  • Evaluation of PIN responses and closure of the Public Interest Notice on 10th April.

  • Supplier presentations and demos continue, expecting more when the PIN closes.

  • End of Planning Milestone Complete.

Section Four: Closed, Withdrawn or Suspended Projects (For legacy information)


Project Info Project Managers Commentary
MVM009 Closed
MVM512 Closed
MVM513 Closed
MVM519 Closed
MVM501 Closed


Project Info Programme Managers comments
[MVM511] CMVM College WWW Presence development Withdrawn
[MVM717] CMVM Developing the CMVM Intranet environment Withdrawn
[MVM521] Scientific Linux 7 (SL7) - Psychiatry Withdrawn
[MVM504] CMVM Digitisation of paper records Withdrawn
[MVM506] CMVM Reporting and data intelligence Withdrawn
[MVM503] CMVM Corporate Business Services review Withdrawn


Project Info Programme Managers comments
[MVM523] Pilot project for WHO's OFF online Staff Leave Management Project suspended until July 2018



Not available.