APRIL 2018

Report Date
April 2018


Report by Mark Hay, MVMBUS Programme Manager.

for Jim Nisbet (MVMBUS Programme Owner.

CMVM Head of IT (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)  


  • Campus / Deanery meetings.
  • College Operations Group (COG) meeting
  • Excerpts taken into CSG report.

Section One: Programme Commentary, RAG and Resources Update

Programme Managers Commentary

MVM508 [CMVM Staff and Visitor print consolidation]

The issue concerning the slow or non ability to recognise staff cards has been identified and  a fix has been applied whihc appears to provide a stable environment. The project report from the PM was provided prior to this knowledge. The Programme Manager is requesting that this project reverts to green.

MVM509 [Implementation of Vet Practice Management System]

Progress is being made and the PM has reported no *major* issues this month.

MVM522 [MVM Business Process Review for SharePoint Delivery]

Meetings taking place to drive forward content and review of Service Excellence strategy within the college implemtentation

MVM523 [Pilot project for WHO's OFF online Staff Leave Management]

No reporting required. 

MVM525 [Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School]

Project brief has been reviewed. Concerns noted by Project Manager in relation to the Project Sponsors concerns over IS apps costs. See RAG Commentary in the April report from PM n the subject. Status is currently Amber as a result.


Forward Look - April 2017


Section Two: Projects Not Started

Project Info   Programme Manager's Commentary


CMVM College IT communications strategy This project will be placed under review in Q2 2018
MVM503 CMVM IT Finance costs portfolio This project will be placed under review in Q2 2018
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518 - This project will be placed under review in Q2 2018
MVM510 CMVM Digital literacy staff and student development This project will be placed under review in Q2 2018
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project will be placed under review in Q2 2018


IS - Honours Project Portal move to central resources Currently at the review stage by Programme Manager
Active Projects

[MVM508]: CMVM Staff and Visitor print consolidation

Report by Sarfraz Mohammed


  • Authentication issues - registry fix found for  I180110-0411\01


  • Further work still required to find root cause of authentication  issue (select print team)
  • Administrators at Chancellors, needing more detailed breakdown of charging, which is not possible with cloud printing infrastructure.

Next Steps

  • Further consultation with select team to fully understand the underlying authentication issues
  • Meeting with Chancellors administrators to resolve outstanding charging issues and resume roll out (conditional on step above)
  • Still waiting on final KT printer


[MVM509Implementation of Vet Practice Management System

Report by Colin Watt

Achievements in Last Period

  • Post launch (Farm/Equine) issues continue to be addressed.
  • Labs reporting pilot launch with Equine & Farm, FNS onsite w/c 02/04/18 which was successful. Reported to Project Board that Labs Pilot Launch milestone has been completed.
  • Focus now is still the documents and reporting from the clinicians end, to the client (owners/referring vets). Once this is complete we should be in a comfortable position to sign off Equine and farm. The aim is to start labs live with externals during May. 
  • Location of Tristan Storage was changed w/c 16/04/18 by IS Infrastructure.
  • Accessible theme has been assessed on the Provet Test environment by the University’s Disability Information Officer. Feedback was positive on this aspect however there remain issues with standard assisstive technologies but the  Accessibility Health Check 1 milestone can be indicated as complete.
  • Zendesk now available to track service incidents on Live Provet Service.


  • No major issues.
  • Some Farm & Equine staff whose PCs are configured as kiosk machines are unable to easily switch between users and this is having a negative impact on Provet adoption; this has been escalated to the new Head of College IT who has also been invited to join the Project Board; no escalation necessary at this stage.

Next Steps

  • Update file attachments from Tristan filestore to Provet storage; it was agreed that this was not now required ahead of planned Labs pilot, however the filestore has not been updated since Dec 2017 and the longer this is left, then more time-consuming the update will be ahead of the HFSA launch (carried forward).
  • Identify external candidate for extended labpilot.
  • Review project plan, timeline, estimates for next Project Board 17/05/18.
  • Review budget, resourcing, timeline and milestones.

[MVM522MVM Business Process Review for SharePoint Delivery

Report by Paul De'Ath


  • First micro groups have met, all have scheduled meetings
  • Continue to meet Service Excellence around core HR requirements, now sharepoint document management project engaged


  • No new risks identified

Next Steps

  • Establish clear commitment from SharePoint towards the next phase of delivery
  • Continuous review of complexity versus delivery

[MVM523]Pilot project for WHO's OFF online Staff Leave Management

Report by Jens Brincker

Project currently suspended - No report required

[MVM525Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School

Report by Megan Graham

Achievements This Period

  • Project Brief, estimate, Project schedule, plan and Risks almost complete and ready to issue across key stakeholders.
  • Demonstration of imaging solution by Hyland with key stakeholders.

  • 3 further supplier demonstrations planned for May.

  • Project Issue to move end of planning milestone approved at WIS for 4 May 2018.


  • RISK 25 -  Cost expectations for the new system may not be understood following market interest from the PIN

Next Steps

  • End of Planning Milestone approval at WIS

  • Presentation to key stakeholders with Project progress

  • Evaluation of PIN responses milestone completion

  • Commencement of Business Requirements for PQQ.

Section Four: Closed, Withdrawn or Suspended Projects (For legacy information)


Project Info Project Managers Commentary
MVM009 Closed
MVM512 Closed
MVM513 Closed
MVM519 Closed
MVM501 Closed


Project Info Programme Managers comments
[MVM511] CMVM College WWW Presence development Withdrawn
[MVM717] CMVM Developing the CMVM Intranet environment Withdrawn
[MVM521] Scientific Linux 7 (SL7) - Psychiatry Withdrawn
[MVM504] CMVM Digitisation of paper records Withdrawn
[MVM506] CMVM Reporting and data intelligence Withdrawn
[MVM503] CMVM Corporate Business Services review Withdrawn


Project Info Programme Managers comments
[MVM523] Pilot project for WHO's OFF online Staff Leave Management Project suspended until July 2018



Not available.