JULY 2018

Report Date
July 2018

For security reasons, images aren't duplicated during cloning. Please re-add or replace the image as required.

Report by Mark Hay, MVMBUS Programme Manager.

for Jim Nisbet MVMBUS Programme Owner.

CMVM Head of IT (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)  


  • Campus / Deanery meetings.
  • College Operations Group (COG) meeting
  • Excerpts taken into CSG report.

Section One: Programme Commentary, RAG and Resources Update

Programme Managers Commentary

MVM508 [CMVM Staff and Visitor print consolidation]

Excellent progress continues to be made in respect of building implementation. The programme manager has request that progression is made in respect of providing the Chancellors building with a new setup. 

MVM509 [Implementation of Vet Practice Management System]

Revised timeline needing approval. 

MVM522 [MVM Business Process Review for SharePoint Delivery]

Continued development of the project with additional opportunities being brought in.

MVM523 [Pilot project for WHO's OFF online Staff Leave Management]

Project moved back to suspended. Will be reopened for reporting in December 2018

MVM525 [Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School]

Progression being made with change of PM. Continue to provide requirement gathering. 


Section Two: Projects Not Started

Project Info   Programme Manager's Commentary


CMVM College IT communications strategy This project will be placed under review in Q3 2018
MVM503 CMVM IT Finance costs portfolio This project will be placed under review in Q3 2018
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518 - This project will be placed under review in Q3 2018
MVM510 CMVM Digital literacy staff and student development This project will be placed under review in Q3 2018
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project will be placed under review in Q3 2018


IS - Honours Project Portal move to central resources Currently at the review stage by Programme Manager - Agreement to move forward - More detailed report for Q4
Active Projects

[MVM508]: CMVM Staff and Visitor print consolidation


  • Qmri Printers ordered
  • First Printer for C2.31 approved and installed


  • None

Next Steps

  • Waiting on 2 QMRI printers in August and September
  • Waiting in Chancellors moves before next batch can be ordered

[MVM509Implementation of Vet Practice Management System

Achievements in Last Period

  • Additional R(D)SVS staff resource has been assigned to the project; Adam Gow has taken over as Business Lead, with assistance from Corolla Daniel to cover development and Jess Porter on operational aspects of Provet.
  • FNS visited R(D)SVS at the end of June to support external labs config and demonstration and training for the clinical reporting.
  • Tests being carried out on migrated data (comparison of cases in Tristan and Provet).
  • Provet migration scripts have been modified so that they can take monthly updates (Tristan data and files) until final launch; this has the benefit of reducing potential downtime when the service is switched over; this also provides contingency for Provet to be brought into service quickly should this be agreed in the event of an unplanned and catastrophic failure with Tristan.
  • Interim solution to address the staff difficulties with Farm & Equine kiosk machines is being implemented - thanks to Head of College IT, local campus IS team and USD staff for progressing this.


  • Business Lead role has changed with Laura Dickenson leaving the University in July and Adam Gow taking this role. Plans in place to cover additional R(D)SVS resourcing however concerns on availability of key staff to cover critical aspects of the project especially coordinating UAT; no escalation necessary at this stage.
  • FNS updated the Project Board on slippage - MVP for HFSA now not expected to be available to UoE for testing before late August; FNS also updated on some reported service issues and it was agreed with the Project Board that the Senior Supplier would take this up separately with the FNS CEO at the earliest opportunity. No escalation necessary at this stage.

Next Steps

  • R(D)SVS staff to complete spot checks comparing information in live cases in Tristan to Provet ahead of any Go / No Go decision on HFSA launch.
  • Agree external lab pilot.
  • Review project plan, timeline, estimates for next Project Board 24/07/18.
  • Review budget, resourcing, timeline and milestones.

[MVM522MVM Business Process Review for SharePoint Delivery


  • Business process flow for exam tracking commenced
  • Continue to meet Service Excellence around core HR requirements
  • Met two external vendors


  • Micro groups have not progressed during late June to early August due to significant impact of vacation

Next Steps

  • Present an options paper on how to best proceed
  • Progress the work on the induction material


  • as of end of July

[MVM523]Pilot project for WHO's OFF online Staff Leave Management

No report required  

[MVM525Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School

Achievements This Period

  • Re planning approval given and is due to complete on the 17th of Aug. 

  • Initial Business Requirements/scoping  workshop took place on 30th of July, further workshops will be arranged.

  • Replanning workshop took place on for 24th of July procurement, BA and PM estimates gathered. 

  • Weekly Team meetings continuing

  • Project Board meeting took place on 31st of July.


Next Steps

  • Continue with Requirements gathering

  • Continue with Re planning  

Section Four: Closed, Withdrawn or Suspended Projects (For legacy information)


Project Info Project Managers Commentary
MVM009 Closed
MVM512 Closed
MVM513 Closed
MVM519 Closed
MVM501 Closed


Project Info Programme Managers comments
[MVM511] CMVM College WWW Presence development Withdrawn
[MVM717] CMVM Developing the CMVM Intranet environment Withdrawn
[MVM521] Scientific Linux 7 (SL7) - Psychiatry Withdrawn
[MVM504] CMVM Digitisation of paper records Withdrawn
[MVM506] CMVM Reporting and data intelligence Withdrawn
[MVM503] CMVM Corporate Business Services review Withdrawn


Project Info Programme Managers comments
[MVM523] Pilot project for WHO's OFF online Staff Leave Management Project suspended until December 2019



Not available.