Report for October 2018

Report Date
October 2018


Report by Mark Hay, MVMBUS Programme Manager.

for Jim Nisbet MVMBUS Programme Owner.

CMVM Head of IT (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)  


  • Campus / Deanery meetings.
  • College Operations Group (COG) meeting
  • Excerpts taken into CSG report.

Section One: Programme Commentary, RAG and Resources Update

Programme Managers Commentary

MVM508 [CMVM Staff and Visitor print consolidation]

Final stages of project phase - delivery to the last site in the bioQuarter is due to take place on or around publication of the report. This gives the opportunity for closure report to be written up. 

MVM509 [Implementation of Vet Practice Management System]

Good to see the project has now moved to green and the delivery date is in sight 

MVM522 [MVM Business Process Review for SharePoint Delivery]

Ongoing issue concerning access to a sharepoint developer resource. Progress being made in gathering opportunities to take the service forward so there are positive signs of this progressing. Continued lack of the clarity over resourcing has the otential to keep the project red. 

MVM523 [Pilot project for WHO's OFF online Staff Leave Management]

Project to be reopened for reports in December. 

MVM525 [Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School]

Changes at the root level and costing of the project have determined that the project should be closed and an alternative approach sought. Work in gathering business requirements and procurement can be readily reused.

MVM526 Zhejiang Institute Repository 

Excellent progression made and site now operational - Currently in testing phase. 



Section Two: Projects Not Started

Project Info   Programme Manager's Commentary


CMVM College IT communications strategy This project will be placed under review in Q3 2018
MVM503 CMVM IT Finance costs portfolio This project will be placed under review in Q3 2018
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518 - This project will be placed under review in Q3 2018
MVM510 CMVM Digital literacy staff and student development This project will be placed under review in Q3 2018
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project will be placed under review in Q3 2018


IS - Honours Project Portal move to central resources Currently at the review stage by Programme Manager - Agreement to move forward - More detailed report for Q4
Active Projects

[MVM508]: CMVM Staff and Visitor print consolidation

  • Two printers ordered for chancellors.
  • Arriving end of November and begining of December
  • Comms sent out for University Cards.

Next Steps

  • Setup printers
  • Write project closure report
  • Close Project

[MVM509Implementation of Vet Practice Management System RAG is GREEN

Achievements in Last Period

  • Agreement with Project Board on revised timeline  milestones and budget.
  • Training environment refreshed from LIVE; training now underway for HFSA staff.
  • HFSA Critical Launch Acceptance Review (Go / No Go Decision) milestone achieved.
  • HFSA users added to LIVE Provet environment (currently set to inactive to prevent unapproved use while training in progress).
  • Progress with FNS towards delivering a procedure for regular refreshing of the DEMO environment with data from the LIVE environment.
  • Additional incremental updates of Tristan DB and Filestore  added to Provet LIVE environment - Provet now includes Tristan data up to 24/10/18. 
  • UoE confirmed nobody available to attend Provet day in Gothenburg in October - possibly meet at a later date in 2019.
  • Detailed planning for launch period underway (internal and with FNS).


  • No major issues.
  • Concerns remain on availability of key R(D)SVS staff to engage with Provet training ; Sue Murphy is aware of this so no escalation necessary at this stage; Business Lead taking responsibility for coordinating targetted training requirements for staff. Senior User is supporting this by helping move commitments from Business Lead to facilitate the 1-2-1 training sessions.

Next Steps

  • Working to revised delivery plan (launch start of December).
  • Review project plan, timeline, estimates for next Project Board 20/11/18.
  • Review budget, resourcing, timeline and milestones.

[MVM522MVM Business Process Review for SharePoint Delivery  RAG is RED


  • Commenced two initial pilots with Usher and IGMM
  • Initiate work against research standalone requirements
  • Commenced discussions around requirements for new Head of academic administration, Philippa Burrell


  • Continued SharePoint developer access

Next Steps

  • Prepare pilot for Head of academic administration, Philippa Burrell
  • Progress Usher and IGMM
  • Schedule working group review before end of year
  • Clarify access to SharePoint resource

[MVM523]Pilot project for WHO's OFF online Staff Leave Management

No report required  

[MVM525Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School RAG is RED

Achievements This Period

  • Business Requirements

    • the process to capture the business requirements has continued with the focus on teaching  and research requirements 

    • the first draft of the business requirements, incorporating  requirements captured to-date, was reviewed by the senior user and feedback incorporated

  • Early market engagement has continued

    • analysis of identified supplier products been undertaken to determine core and extended functionality - to assist with price modelling

    • restricted procurement strategy appears to be the preferred option

  • project re-planned to accommodate remaining requirements gathering and restricted procurement strategy


  • The project manger has been advised of the decision to change the forward direction of this project whereby;
    • the current project will be stopped and closed
    • an alternative strategy to purchase a replacement PACS system will be led by the MVM IS team

Next Steps

  • Project Board meeting to be held to formally close the project

[MVM526] Zhejiang Institute Repository RAG is GREEN

Achievements this period

  • Pilot site validated in Zhejiang - access and BAU performance
  • Pilot site further developed and a considerable amount of daily documents were migrated testing both the migration element and introducing core documents onto site
  • Live site created
  • Project brief on track for mid November approval


  • SharePoint resource

Next steps

  • Approve the project brief, target completion of phase 1 before Christmas 2018


Section Four: Closed, Withdrawn or Suspended Projects (For legacy information)


Project Info Project Managers Commentary
MVM009 Closed
MVM512 Closed
MVM513 Closed
MVM519 Closed
MVM501 Closed


Project Info Programme Managers comments
[MVM511] CMVM College WWW Presence development Withdrawn
[MVM717] CMVM Developing the CMVM Intranet environment Withdrawn
[MVM521] Scientific Linux 7 (SL7) - Psychiatry Withdrawn
[MVM504] CMVM Digitisation of paper records Withdrawn
[MVM506] CMVM Reporting and data intelligence Withdrawn
[MVM503] CMVM Corporate Business Services review Withdrawn


Project Info Programme Managers comments
[MVM523] Pilot project for WHO's OFF online Staff Leave Management Project suspended until December 2019



Not available.