Report for November 2018

Report Date
November 2018


Report by Mark Hay, MVMBUS Programme Manager.

for Jim Nisbet MVMBUS Programme Owner.

CMVM Head of IT (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)  


  • Campus / Deanery meetings.
  • College Operations Group (COG) meeting
  • Excerpts taken into CSG report.

Section One: Programme Commentary, RAG and Resources Update

Programme Managers Commentary

MVM508 [CMVM Staff and Visitor print consolidation]

Project now completed - closure report at Closure Report December 2018

MVM509 [Implementation of Vet Practice Management System]

Significant progress and roll out is now in place.  Good to see that the project is now moving towards completion.

MVM522 [MVM Business Process Review for SharePoint Delivery]

Ongoing concerns over the project continuing to be red due to resource and support requirements stalling the momentum. A review of current procedures needs to take place. 

MVM523 [Pilot project for WHO's OFF online Staff Leave Management]

Pilot now drawing to a close and a report will be produced in 2019.

MVM525 [Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School]

Decision taken to stop and close the project 

MVM526 Zhejiang Institute Repository 

Project continues to make progress - Concerns over resource are highlighted.



Section Two: Projects Not Started

Project Info   Programme Manager's Commentary


CMVM College IT communications strategy This project will be placed under review in Q3 2018
MVM503 CMVM IT Finance costs portfolio This project will be placed under review in Q3 2018
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518 - This project will be placed under review in Q3 2018
MVM510 CMVM Digital literacy staff and student development This project will be placed under review in Q3 2018
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project will be placed under review in Q3 2018


IS - Honours Project Portal move to central resources Project will be activated in Jan 2019
Active Projects

[MVM508]: CMVM Staff and Visitor print consolidation


  • Printers for Chancellors arrived and setup
  • Project finished
  • Project closure report written

Next Steps

  • Close Project

[MVM509Implementation of Vet Practice Management System RAG is GREEN

Achievements in Last Period

  • Agreement with Project Board on Provet go for launch in HFSA at the start of December.
  • Business Lead has completed group and one-to-one training for HFSA staff.
  • Critical Delivery (HFSA Go Live) milestone achieved.


  • No major issues.

Next Steps

  • Review Provet launch and emerging issues.
  • Review project plan, timeline, estimates for next Project Board 20/11/18.
  • Review budget, resourcing, timeline and milestones.

[MVM523]Pilot project for WHO's OFF online Staff Leave Management

Full report in January 


[MVM522MVM Business Process Review for SharePoint Delivery  RAG is RED


  • IGMM are progressing requirements around date content - they have obtained a resource 1 day a week until April 2019


  • Continued SharePoint developer access - this has been escalated
  • All project milestones are under review and will be determined on or after December 11 sharepoint escalation meeting

Next Steps

  • Clarify access to SharePoint resource
  • All other activity may well be impacted by this issue
  • Prepare pilot for Head of academic administration, Philippa Burrell
  • Progress Usher and IGMM
  • Schedule working group review before end of year

[MVM525Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School RAG is RED

Achievements in Last Period

  • Project Closure 

    • As part of the project closure process, a draft paper for the project board has been prepared and is currently being reviewed 


  • Project board to ratify project closure has still to be arranged 

Next Steps

  • Project Board 
    • Arrange Project Board meeting 
    • Circulate Project Board paper 
  • Project Closure 

[MVM526] Zhejiang Institute Repository RAG is GREEN

Achievements this period

  • Live site developed further with additional content
  • Project brief approved, though note we are currently only progressing phase 1 due to the SharePoint resource issue


  • SharePoint resource has been escalated, meeting on December 11 should provide clarity
  • Access was reduced to lead user this month due to business trips to Zhejiang

Next steps

  • Schedule meetings with the remaining shared drive team members to progress their aspects of the site


Section Four: Closed, Withdrawn or Suspended Projects (For legacy information)


Project Info Project Managers Commentary
MVM009 Closed
MVM512 Closed
MVM513 Closed
MVM519 Closed
MVM501 Closed


Project Info Programme Managers comments
[MVM511] CMVM College WWW Presence development Withdrawn
[MVM717] CMVM Developing the CMVM Intranet environment Withdrawn
[MVM521] Scientific Linux 7 (SL7) - Psychiatry Withdrawn
[MVM504] CMVM Digitisation of paper records Withdrawn
[MVM506] CMVM Reporting and data intelligence Withdrawn
[MVM503] CMVM Corporate Business Services review Withdrawn


Project Info Programme Managers comments
[MVM523] Pilot project for WHO's OFF online Staff Leave Management Project suspended until December 2019



Not available.