Report for December 2018

Report Date
December 2018


Report by Mark Hay, MVMBUS Programme Manager.

for Jim Nisbet MVMBUS Programme Owner.

CMVM Head of IT (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)  


  • Campus / Deanery meetings.
  • College Operations Group (COG) meeting
  • Excerpts taken into CSG report.

Section One: Programme Commentary, RAG and Resources Update

Programme Managers Commentary

MVM509 [Implementation of Vet Practice Management System]

No issues to report continued progress

MVM522 [MVM Business Process Review for SharePoint Delivery]

Concerns continue to exist over the resource availability on this project.  Continued desire to deliver this in an appropriate manner is being hamstrung by resource issues. 

MVM523 [Pilot project for WHO's OFF online Staff Leave Management]

Due to Annual Leave a report was not forthcoming from the primary user of the system. A short report on usability was produced for College Registrar at request of Business Owner and Manager. 

MVM525 [Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School]

Project should be in closure stage and report to be written up on lessons learned. 

MVM526 Zhejiang Institute Repository 

Continued progress on this provides clarity on its continued progress and positive steps. 



Section Two: Projects Not Started

Project Info   Programme Manager's Commentary


CMVM College IT communications strategy This project will be placed under review in Q3 2018
MVM503 CMVM IT Finance costs portfolio This project will be placed under review in Q3 2018
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518 - This project will be placed under review in Q3 2018
MVM510 CMVM Digital literacy staff and student development This project will be placed under review in Q3 2018
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project will be placed under review in Q3 2018


IS - Honours Project Portal move to central resources Project will be activated in Jan 2019
Active Projects
[MVM509Implementation of Vet Practice Management System RAG is GREEN

Achievements in Last Period

  • Provet Cloud launched successfully in HFSA at start of December 2018 as per latest plan agreed with Project Board.
  • FNS staff onsite weekend of 01 Dec and w/c 03 Dec to support R(D)SVS staff and deal with minor emerging issues.
  • Halt on development work over holidays; Gap-analysis planned for January.
  • VM requested for locally replicated Provet database instance.


  • No major issues.

Next Steps

  • Review Provet launch and emerging issues after live running in HFSA for over a month.
  • Locally replicated Provet database instance; agree rules for Automated User Feed.
  • Review project plan, timeline, estimates for next Project Board 24/01/19.
  • Agree outstanding criteria for implementation project closure and what to be carried to a separate service improvement project.
[MVM523]Pilot project for WHO's OFF online Staff Leave Management
No Report
[MVM522MVM Business Process Review for SharePoint Delivery  RAG is RED
  • IGMM site created and initial phase 1 wiki content identified with some migrated as a pilot - they have obtained a resource 1 day a week until April 2019
  • Academic Admin site created
  • Continued SharePoint developer access - December 11 meeting held with Service Management
  • All project milestones are under review and will be determined in January at a re-planning meeting - date to be finalised
Next Steps
  • Clarify access to SharePoint resource
  • All other activity may well be impacted by this issue
  • Extend academic admin site pilot for Head of academic administration, Philippa Burrell
  • Progress IGMM
[MVM525Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School RAG is AMBER
Achievements This Period
  • Project Closure 
    • As part of the process to close the project, it has subsequently been agreed that a lessons learned, issue/risk identification process be carried out as part of closure

  • The first attempt at arranging the project closure was unsuccessful - due to the reluctance of the project sponsor.
Next Steps
  • Project Board 
    • Arrange lessons learned 
  • Project Closure 

[MVM526] Zhejiang Institute Repository RAG is GREEN

Achievements this period
  • Site continues to be developed, extending the input from additional members of the team


  • SharePoint resource has been escalated, budget available, resource accessibility to be confirmed
  • Access to lead user was limited this month, but additional team members assisted expanding the site elsewhere
Next steps
  • Review phase 1 status in January and plan to complete
  • Review Phase 2 and 3 alongside clarification of access to SharePoint resource
  • All milestones as of end December


Section Four: Closed, Withdrawn or Suspended Projects (For legacy information)


Project Info Project Managers Commentary
MVM009 Closed
MVM512 Closed
MVM513 Closed
MVM519 Closed
MVM501 Closed


Project Info Programme Managers comments
[MVM511] CMVM College WWW Presence development Withdrawn
[MVM717] CMVM Developing the CMVM Intranet environment Withdrawn
[MVM521] Scientific Linux 7 (SL7) - Psychiatry Withdrawn
[MVM504] CMVM Digitisation of paper records Withdrawn
[MVM506] CMVM Reporting and data intelligence Withdrawn
[MVM503] CMVM Corporate Business Services review Withdrawn


Project Info Programme Managers comments



Not available.