Report for March 2019

Report Date
March 2019


Report by Mark Hay, MVMBUS Programme Manager.

for Jim Nisbet MVMBUS Programme Owner.

CMVM Head of IT (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)  


  • Campus / Deanery meetings.
  • College Operations Group (COG) meeting
  • Excerpts taken into CSG report.

Section One: Programme Commentary, RAG and Resources Update

Programme Managers Commentary

MVM509 [Implementation of Vet Practice Management System]

The project is as noted reaching final phase. Closure dates need to be addressed - PM has marked this as AMBER

MVM522 [MVM Business Process Review for SharePoint Delivery]

Some progress being made and an updated Health Check on the progress has also been made.  Still concerns over support resourcing 

MVM523 [Pilot project for WHO's OFF online Staff Leave Management]

Project now closed - see project for final report - Feedback from Sponsor was excellent and seen as a worthwhile venture. 

MVM525 [Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School]

Project now closed (see the project) - Will be moved to closed section in next update

MVM526 [Zhejiang Institute Repository ]

Continued progress.




Section Two: Projects Not Started

Project Info   Programme Manager's Commentary


CMVM College IT communications strategy

Review to take place on validity

MVM503 CMVM IT Finance costs portfolio

Review to take place on validity

MVM507 Risk, Business Continuity and Disaster Recovery Review to take place on validity
MVM510 CMVM Digital literacy staff and student development Review to take place on validity
MVM514 CMVM Bioquarter Infrastructure & IT Services Development Review to take place on validity


IS - Honours Project Portal move to central resources


Following meeting with the key stakeholders involved.

Whilst identifying the key risks of this project are the development, process and desicion making elements. The risk is such currently that it does not present a significant riks to the the service overall. It was agreed that due to a number of time changes that will significantly impact any progression of this project for 2019/20 to remove this project in February and set up a new project with a new brief based around seeking out alternative products and or taking a ground up approach to the service. It was agreed that rather than review the back end and front end presentations it would be more beneficial in the long term to project manage the 'service' itself. 


February- New start date initiated.

Active Projects - *ALL PM's - Please DO NOT publish - Save only.
[MVM509Implementation of Vet Practice Management System RAG is AMBER

Achievements in Last Period

  • Internal work on Gap-analysis (Procurement requirements vs Dec 2018 delivery) completed; there are some items agreed in the procurement which have not been completed (of which some are no longer required) of those still required and which are not expected to be complete within weeks, they will be moved into a separate "Provet Improvement Project", but the project team has stressed to FNS that for already agreed work this will be expected to be done at the agreed discounted day rate for items agreed in the contract, regardless of UoE's internal project governance arrangements. 
  • Work on locally replicated Provet database instance progressed as far as UoE able to; data transfer cannot be tested as scripts not provided by FNS until 22 March, despite  UoE requesting these in January 2019; UoE staff have had to modify the scripts as they were written assuming that the DB was implemented using containerisation (Docker), despite this not having been discussed in implementation conversations with FNS. PM recommends that once modified and confirmed functioning correctly, FNS review the scripts and keep a copy for reference in case they have to be modified in future.
  • Business rules for UoE user feed agreed with business and submitted to FNS in jira for estimation and costing (rules to be implemented on the Provet side) along with related requirements to improve admin and user management for the business, to assist transition to full service. Estimates are with the business for consideration and recommendation to the Project Board.
  • UoE user feed application ready for testing - awaiting response from FNS on testing strategy.
  • Prioritisation meeting scheduled for 12 March (UoE / FNS).


  • No major issues. However, there is overhead keeping the project open while the business prioritise next steps and this is affecting PM availability due to resource conflict across projects.
  • Project Sponsor change (announced at Project Board 21 March 2019); Tim King retiring at end of March 2019, passing on role of Project Sponsor and Chair of Project Board to Sue Murphy.
  • PM reminded the Project Board that project closure was scheduled for the start of March and this has now passed; additional Project Board was scheduled for 21 March to agree revised plan and route to implementation project closure; progress made but date for closure not yet confirmed. PM to organise a Project Board meeting for late April at which point a revised plan and review of outstanding actions be carried out. If possible,  milestones to be agreed prior to the meeting, with the aim of closing the project early May.
  • Revised Milestones now need to agreed based on business's priorities. Revised budget (agreed October 2018) about to be exhausted. Escalated to Project Board and new Project Sponsor.

Next Steps

  • Test data import on locally replicated Provet database instance and deploy; progress rules for Automated User Feed on Provet side (subject to PB approval).
  • Review closure plan and outstanding actions for next scheduled Project Board.
  • Agree what to be carried to a separate service improvement project.
  • Agree service transition tasks.
  • Close implementation project.
[MVM523]Pilot project for WHO's OFF online Staff Leave Management


[MVM522MVM Business Process Review for SharePoint Delivery  RAG is AMBER


  • Progress locally by IGMM and Academic Admin
  • SharePoint team have delivered an MVM site health check and recommendations


  • Under review

Next Steps

  • Review health check and recommendations with Sponsor and key stakeholders
  • Review milestones and re-plan
  • Maintain engagement with IGMM and Academic Admin


  • Under review, targeting next month to deliver new milestones
[MVM525Procurement of a Vendor Neutral Archiving (VNA) System for the Vet School RAG is AMBER

Project now closed (see the project) - Will be moved to closed section in next update

[MVM526] Zhejiang Institute Repository RAG is AMBER

Achievements this period

  • BMTO colleagues were unavailable in March, but the team have agreed to deliver an update on material to migrate
  • SharePoint resource will be sought to support migration activity in April to target completion of phase 1


  • Reduced BMTO access

Next steps

  • Review phase 1 status plan to identify and migrate content in March
  • Phase 2 and 3 removed, agreed these will be new projects if required


  • All milestones as of end March - Phase 2 and 3 withdrawn


Section Four: Closed, Withdrawn or Suspended Projects (For legacy information)


Project Info Project Managers Commentary
MVM009 Closed
MVM512 Closed
MVM513 Closed
MVM519 Closed
MVM501 Closed


Project Info Programme Managers comments
[MVM511] CMVM College WWW Presence development Withdrawn
[MVM717] CMVM Developing the CMVM Intranet environment Withdrawn
[MVM521] Scientific Linux 7 (SL7) - Psychiatry Withdrawn
[MVM504] CMVM Digitisation of paper records Withdrawn
[MVM506] CMVM Reporting and data intelligence Withdrawn
[MVM503] CMVM Corporate Business Services review Withdrawn


Project Info Programme Managers comments



Not available.