Report for April 2019

Report Date
April 2019


Report by Mark Hay, MVMBUS Programme Manager.

for Jim Nisbet MVMBUS Programme Owner.

CMVM Head of IT (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)  


  • Campus / Deanery meetings.
  • College Operations Group (COG) meeting
  • Excerpts taken into CSG report.

Section One: Programme Commentary, RAG and Resources Update

Programme Managers Commentary

MVM509 [Implementation of Vet Practice Management System]

See project report

MVM522 [MVM Business Process Review for SharePoint Delivery]

The PM has requested a review of the planning and to revise the brief to fit within the parameters of support being made available.

MVM526 [Zhejiang Institute Repository ]

See project report



Section Two: Projects Not Started

Project Info   Programme Manager's Commentary


CMVM College IT communications strategy

Review to take place on validity

MVM503 CMVM IT Finance costs portfolio

Review to take place on validity

MVM507 Risk, Business Continuity and Disaster Recovery Review to take place on validity
MVM510 CMVM Digital literacy staff and student development Review to take place on validity
MVM514 CMVM Bioquarter Infrastructure & IT Services Development Review to take place on validity


IS - Honours Project Portal move to central resources


This project has been marked as high priority by the sponsor for 19/20 - A business proposal has been put forward and is attached in the project.

[MVM509Implementation of Vet Practice Management System RAG is RED

Achievements in Last Period

  • There remain some items agreed in the procurement which have not been completed (of which some are no longer required) of those still required and which are not expected to be complete within weeks, they will be moved into a separate "Provet Improvement Project", but the project team has stressed to FNS that for already agreed work this will be expected to be done at the agreed discounted day rate for items agreed in the contract, regardless of UoE's internal project governance arrangements. 
  • Work on locally replicated Provet database instance progressed as far as UoE able to; UoE have modified scripts and successfully tested the data transfer process but it has not been deployed to production; delays in FNS providing scripts have resulted in this work being delayed due to resource availability, and in turn this is a deliverable that has prevented agreement on project closure.
  • PM awaiting agreement from VTO that FNS's proposed solution for loading and editing of student details will suit their needs.
  • PM and Snr Supplier have followed up on the "escrow" arrangements on the UoE side.


  • Most recently agreed budget (approved October 2018) was agreed on the understanding the project  would be closed by 01/03/19 - contingency on that budget is now exhausted while the project remains open and, increasingly, service issues are being pushed back to the project to deal with.
  • PM availability is increasingly stretched due to resource conflict across projects. PM made clear to the PB that availability could not be guaranteed after March.
  • PM does not have agreement to proceed with further development work with FNS to enable UoE user feed work and a customised student load to be delivered. PB needs to make a decision on whether this work proceeds; if not, it is descoped from project and manual workarounds put in place by R(D)SVS.

Next Steps

  • Close implementation project.
[MVM522MVM Business Process Review for SharePoint Delivery  RAG is AMBER


  • Academic Admin site has continued to develop
  • Project team are processing new scope and milestones seeking agreement in May
  • Review of existing collegemvm completed
  • Review of cmvm site ongoing


  • No new

Next Steps

  • Re-plan


  • Under review, targeting May to deliver new milestones
[MVM526] Zhejiang Institute Repository RAG is AMBER

Achievements this period

  • BMTO colleagues were unavailable in April


  • Reduced BMTO access

Next steps

  • Progress phase 1 status plan to identify and migrate content
  • Phase 2 and 3 removed, agreed these will be new projects if required


  • All milestones as of end March - Phase 2 and 3 withdrawn


Section Four: Closed, Withdrawn or Suspended Projects (For legacy information)


Project Info Project Managers Commentary
MVM009 Closed
MVM512 Closed
MVM513 Closed
MVM519 Closed
MVM501 Closed


Project Info Programme Managers comments
[MVM511] CMVM College WWW Presence development Withdrawn
[MVM717] CMVM Developing the CMVM Intranet environment Withdrawn
[MVM521] Scientific Linux 7 (SL7) - Psychiatry Withdrawn
[MVM504] CMVM Digitisation of paper records Withdrawn
[MVM506] CMVM Reporting and data intelligence Withdrawn
[MVM503] CMVM Corporate Business Services review Withdrawn


Project Info Programme Managers comments



Not available.