Report for October 2021

MVM528 Provet Optimisation - RAG Status: SUSPENDED

Report by Muriel Mewissen

Achievements in last period

• Agreement to suspend the project, see project change control 2 due to resource conflict.
• Restart scheduled to November 21 in start of year programme plan, see portfolio start of year schedule.

Next Steps

• Review suspension in October 2021

MVM529 Enabling CMVM Rooms for Hybrid Meetings - RAG Status: GREEN

Report by Sheila Fraser

Achievements in last period

• QMRI rooms Peter Levine & Weiderlight rooms completed, and in use for hybrid meetings. Mary Kinross room updated (small item to improve is yet to be delivered, but room is functional as-is using the in-room PC). Auditorium also functional but requiring one further update. In-room guides completed for all QMRI & Chancellor's Building Rooms.
• First hybrid College Operations Group held (CB Boardroom) and first hybrid College Strategy Group meeting held (QMRI, Mary Kinross).
• Email to QMRI drafted to be shared by Building Manager.

Issues

• Request to HP to re-invoice with zero VAT has still not been actioned, despite chasing of HP resulting in delay in payment.

Next Steps

• Complete work in: QMRI (Auditorium & Peter Levine), Hugh Robson G6 (control panel shortage), and SCRM Seminar Room power supply and control programming.
• Update summary list of rooms for College reference with information on the equipment available.

MVM530 Cataloguing CMVM IS Services - RAG Status: AMBER

Report by Myles Ewen

Achievements in last period

• 1st revision of (23 potential) Teaching & Learning services completed (with Alan Gilchrist).
• 2 further workshop session carried out with Sheila and campus leads (66% potential non-T&L services now reviewed).
• 3 further workshops scheduled.

Issues

• Lack of resource availability within the ITIL team delaying decisions, direction and work on:
  • Submission/request process for new service entries into the IS Service Catalogue.
  • How CMVM IT Services will be differentiated and viewed/filtered in the IS Service Catalogue.
• PM will be seconded fully out of CMVM to assist CSG Head of IT from Jan 4th - end of Aug 2022.

Next Steps

• Run further workshops.
• Merge T&L services into master catalogue. 
• Produce complete 1st draft CMVM service list (ITIL team engagement is required to advance beyond this point).

MVM531 CMVM Study Spaces - 2021 - RAG Status: GREEN

Report by Sheila Fraser

Achievements in last period

• MEC: check-in desk bookings enabled for study in Computer Lab 1, when it is not being used for teaching, with QR codes now on 15 of the desks. Bookings can still be made via the Timetabling team for teaching. Positive feedback received from a student who was using the Group Study room on the re-opening of Computer Lab 1.

Issues

• Lauriston Place: Dentistry team still require to maintain 2m distancing as they are within an NHS Lothian building, meaning no further study spaces can be opened up. The QR codes are yet to be replaced for check-in/out.
• Chancellor's Building: rooms with study spaces (e.g. Seminar Rooms) are fully booked out for teaching: no study space will be available so the rooms do not require to be set up as dual-use rooms.
• Kennedy Tower: will not open until Semester 2: no study space will be available so the room does not require to be set up currently.

Next Steps

• Lauriston Place: Complete QR code swap for Dentistry