September 2016

Tristan Replacement - Procurement

Category: Funded

Milestones

(NB this revised timeline was discussed at the Project Board 13/09/16 but is now subject to change as it was not agreed - a further Project Board has been scheduled for 12/10/16)

Report completed by Colin Watt for September 2016

Achievements in Last Period

• Reference site visit (Supplier 2) completed 12/09/16.
• Project Board met 13/09/16 and discussed outcome of customer reference site visits for supplier 1 and supplier 2.
• Next Project Board meeting scheduled 12/10/16.

Issues

• Due to late apologies, attendance at Project Board 13/09/16 was short of the quorum for permanent staff representing the Royal Dick school of Veterinary Studies, so could not reach agreement on awarding to either supplier 1 or supplier 2; instead, a determination was reached that the procurement be halted and a solution negotiated. Procurement were to check on legal position before proceeding.
• Following the meeting, two members of the Project Board separately escalated concerns on this approach to IS CIO Gavin McLachlan.
• Gavin met with David Argyle w/c 19/09/16 to discuss the concerns raised and this resulted in Gavin meeting a wider group of IS Apps and Procurement staff on 27/09/16 to discuss options and associated risks in more detail; a Project Board is arranged for 12/10/16, which David Argyle will chair, in order to reach consensus.

Next Steps

• Agree revised timeline and milestones (agree with Project Board 12/10/16)
• Further discussions with suppliers over proposed implementation timelines under guidance of Procurement Manager.
• Prepare recommendation for Project Board.
• Review risks with Project Board.
• Review budget and resourcing.

The project current status is RED due to further delay reaching decision,  but with an agreed approach and revised timeline agreed 12/10/16 this should move to GREEN next month.

MVM512 CMVM Space Management IT Development

Milestones

To be defined

Report completed by Sarfraz Mohammed for September 2016

Achievements

• Project Sponsor identified
• Contact with technical providor initiated
• Demonstration held to stakeholders
• Project Manager identified

Issues

Non to report

Next steps

Project bried to be written

MVM010 CMVM and LTW Lecture Capture Pilot

Milestones

Achievements in the last period

• Camera and audio equipment has been deployed in Easter Bush, Little France (Chancellors and QMRI) and the Western General.
• Local champions in each area have been nominated.  They will help to support new users of the system.
• Due to issues of conflict of interest for some project staff the feedback stage of the pilot must be cancelled.  An agreement was reached with the Project Sponsor, Programme Owner and Project Manager that this project should be closed as it has been superseded by the Lecture Recording Procurement (MLE002).  The Lecture Recording Procurement includes MVM rooms.

Issues

• No unresolved issues.

Next Steps

• Project closure.

MVM507 Lease standardisation and tenant IT service entitlement

(see also https://www.projects.ed.ac.uk/project/mvm027)

At the time of writing of this report there was no update from the Project Manager - This was due to Annual Leave and time retraints on the Programme Manager to update this report

Please refer to the project https://www.projects.ed.ac.uk/project/mvm027 directly for  report information.