Report for January 2022

Report Date
January 2022

 

Report by Muriel Mewissen on behalf of Mark Hay (MVMBus Programme Manager), for Jim Nisbet (Programme Owner) and Sheila Fraser (MVM Portfolio Manager)

 
Distribution:
  • Campus / Deanery meetings.
  • College Operations Group (COG) meeting
  • Excerpts taken into CSG report.

 

Section One: Programme Commentary, RAG and Resources Update

Commentary

During January, all projects are reporting a GREEN status. Delivery has been achieved in all three projects and they are now in teh closure phase. However the issue around the lack of capacity from the MVM IT Team to support new projects continues to impact and slow the formal completion of these projects.

The overall status of the MVMBus programme is GREEN.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

 

Forward Look - January 2022

 

Section Two: Projects Not Started

Project Info Notes
MVM507 Risk, Business Continuity and Disaster Recovery Agreement that MVM507 is to be delayed until next year (September 2021)  following mid year review at Programme Review Monthly Meeting - February 2021.

 

Section Three: Projects in Progress

MVM529 Enabling CMVM Rooms for Hybrid Meetings - RAG Status: GREEN

Report by Sheila Fraser

Achievements in last period

  • Feedback received 2 rooms: QMRI auditorium has been used successfully for hybrid seminars with in-room participants and external streaming; HRB G49 has been used successfully for hybrid interviews with the interviewee and some panel members remote, which worked wonderfully.
  • HP finally issued new invoices with zero VAT rating and they are due in the next payment run
  • QMRI: Mary Kinross & Auditorium - COMPLETE
  • Update the List of Rooms with corrected equipment - COMPLETE

Issues

  • Still unable to complete CLAH 4-H1-003 because it is currently being combined with CLAH 4-H1-002 into a single room to accommodate more students for tutorials.
  • Unable to add all rooms to the Online Meetings page because some areas have local management of the rooms and do not wish to advertise the facility to others.

Next Steps

  • Confirm payment of the HP invoices.
  • Complete install of CLAH 4-H1-003, when advised by J. Andrews that it is a separate room again.
  • Confirm that an appropriate equipment usage guide is in each of the meeting rooms listed.
  • Update the Online Meetings page recommended equipment in conjunction with Learning & Teaching Lead & Learning Technology Section and add in newly completed rooms.

MVM530 Cataloguing CMVM IS Services - RAG Status: GREEN

Report by Muriel Mewissen

Achievements in last period

  • Closure Report drafted by ISG Programme Manager.

Issues

  • PM seconded fully out of CMVM to assist CSG Head of IT from Jan 4th - end of Aug 2022. PM may lack the capacity to  finalise the closure report.

Next Steps

  • Finalise closure report and sign off
  • Close the project

MVM531 CMVM Study Spaces - 2021 - RAG Status: GREEN

Report by Sheila Fraser

Achievements in last period

  • No action taken on this project due to competing priorities for PM time and Facilites Manager for Kennedy Tower has left. All other spaces are being used by students successfully in the meantime.

Issues

  • Kennedy Tower status unclear - follow up with alternative contacts required.

Next Steps

  • Either a) open Kennedy Tower study spaces if it is required or b) close the project if Kennedy Tower study spaces are not required as all other actions that can be taken at this time are complete.

 

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's commentary
MVM528 Provet Optimisation This project started in November 2020 and was withdrawn on the 9 December 2022. There is no closure report.

 

Section Five: Programme Meeting Minutes

Date Comments
16 January 2022 Programme Review Monthly Meeting - January 2022
15 December 2021 Programme Review Monthly Meeting - December 2021
16 November 2021 Programme Review Monthly Meeting - November 2021
13 October 2021 Programme Review Monthly Meeting - October 2021
16 September 2021 Programme Review Monthly Meeting - September 2021
13 July 2021 Programme Review Monthly Meeting - July 2021
3 June 2021 Programme Review Monthly Meeting - June 2021
11 May 2021 Programme Review Monthly Meeting - May 2021
21 April 2021 Programme Review Monthly Meeting - April 2021
3 March 2021 Programme Review Monthly Meeting - March 2021
3 February 2021 Programme Review Monthly Meeting - February 2021
Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No