October 2016

Report Date
October 2016

MVM Programme Report for Portfolio Owner Paul Clark

Programme Owner Jim Nisbet

Programme Manager Mark Hay


Section One: Programme Commentary, RAG and Resources Update

Overall Programme RAG: GREEN

The programme has moved into its second month including the projects carried forward from 15/16 as the new 16/17. 

MVM512 Has started, brief published and first stage developments taken place.

MVM513 Still awaits an PM from IS to take this to the next stage. It is hope that this will be resolved in Nov 2016. The project remains at the pre brief stage.

MVM508 Is now in progress.


MVM010 - Has now closed

MVM009 has progressed this month.

Section Two: Projects Not Started


Project Info   Programme Manager's Commentary
MVM502 CMVM College IT communications strategy This project is due to start in 2017
MVM503 CMVM Corporate Business Services review This project is due to start in 2017
MVM504 CMVM Digitisation of paper records Mid 2017 - Likely to proceed after MVM508
MVM505 CMVM IT Finance costs portfolio This project is due to start in 2017
MVM506 CMVM Reporting and data intelligence Requirements to be defined - Possible change in priority
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518
MVM508 CMVM Staff and Visitor print consolidation This project is a follow on from MVM008 - It is due for actioning Oct 16 with production of Project Brief.
MVM509 Vets Practice Management System (PMS) strategy and project See MVM009
MVM510 CMVM Digital literacy staff and student development Feb 2017
MVM511 CMVM College WWW Presence development Mar 2017
MVM513 IS - Remodelling of IS Support for Psychiatry IS lead project - Oct 16 requirement. This has been identified as a high priority project in need of a PM - Details to follow in next months report
MVM514 CMVM Bioquarter Infrastructure & IT Services Development Long term project kick off early 2017
MVM515 CMVM H&S Compliance recording for training records Indentified on priorites - Nov
MVM516 IS - Honours Project Portal move to central resources SBMS led requirement - Jan 2017 
MVM517 CMVM Developing the CMVM Intranet environment Jan 2017

Section Three: Projects in Progress


Project Info Project Managers Commentary
MVM009 (AP56-905)

Tristan Replacement - Procurement

Category: Funded



(NB this revised timeline is based on the letters going to suppliers 26/10/16 but is subject to change as the standstill period is not yet complete)

13-Dec-2016 Contract Signed
23-Dec-2016 Closure
RAG Status


Report completed by Colin Watt for October 2016


Achievements in Last Period

  • Project Board met 12/10/16, and discussed outcome of discussions between Gavin McLachlan and David Argyle; David chaired the meeting and outlined options, recommending that the contract be awarded to Supplier 1; this proposal was discussed by the Project Board and supported.
  • Award recommendation report was completed w/c 24/10/16 and signed off by Procurement and the Head of School.
  • Award and reject letters were issued to Suppliers on 26/10/16 - this is a significant step forward for the project.



  • The delay reaching a decision and the additional effort spent on protracted discussions has resulted in more budget being used than was anticipated to reach this point; the budget needs to be addressed in discussion with the Project Board.


Next Steps

  • Agree revised timeline and milestones.
  • Agree project governance with Head of School.
  • Arrange meetings with successful supplier to discuss expectations of relationship with University, implementation, and contract negotiations.
  • Review risks with Project Board.
  • Review budget and resourcing.

The project current status is GREEN


CMVM Space Management IT Development


To be defined




Report completed by Sarfraz Mohammed for October 2016



  • Project PID Created including Work Task Breakdown
  • Initial meeting with supplier (EB) to agree milestones.


  • Identification on very High Risk elements for support. 

Next Steps:

  • Review the risks in relation to the supplier. Highlight to the Sponsor

MVM010 CMVM and LTW Lecture Capture Pilot


30-Nov-2016   Closure



Achievements in the last period

  • Camera and audio equipment has been deployed in Easter Bush, Little France (Chancellors and QMRI) and the Western General.
  • Local champions in each area have been nominated.  They will help to support new users of the system.
  • Due to issues of conflict of interest for some project staff the feedback stage of the pilot must be cancelled.  An agreement was reached with the Project Sponsor, Programme Owner and Project Manager that this project should be closed as it has been superseded by the Lecture Recording Procurement (MLE002).  The Lecture Recording Procurement includes MVM rooms.


  • No unresolved issues.

Next Steps

  • Project closure.

MVM507 Lease standardisation and tenant IT service entitlement

(see also https://www.projects.ed.ac.uk/project/mvm027)

At the time of writing of this report there was no update from the Project Manager - This was due to Annual Leave and time retraints on the Programme Manager to update this report

Please refer to the project https://www.projects.ed.ac.uk/project/mvm027 directly for  report information.


IS - Remodelling of IS Support for Psychiatry


Achievements in Last Period

  • None


  • The need to procure an IS PM for this are ongoing

Next Steps

  • Procure PM.


CMVM Staff and Visitor print consolidation

Achievements in Last Period

  • PM Identified


  • None

Next Steps

  • Project brief and cost model to be written up.


Section Four: Closed or Withdrawn Projects


Project Info Project Managers Commentary




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