November 2016

Report Date
November 2016

Section One: Programme Commentary, RAG and Resources Update

Overall Programme RAG: GREEN  

Summary

MVM512 [CMVM Space Management IT Development]

Has been progressed. Some concerns have been highlighted in the risk section by the Programme and Project Manager. Details in the report for project.

MVM513 [IS - Remodelling of IS Support for Psychiatry]

Now has a Project Manager (Paul De'Ath) in place. a revised Project Brief will be produced in December.

MVM508 [CMVM Staff and Visitor print consolidation]

The replacement project for the S.C.R.M. at the BioQuarter has now been moved to procurement phase. A commitment to assist in the purchase of card readers and licences has now been made totalling six units.

MVM515 [CMVM H&S Compliance recording for training records]

A request for this project to be reviewed under the UoE IS apps Compliance rounds has been put forward. Details on this to be reviewed in next report

MVM506 [CMVM Reporting and data intelligence]

A meeting took place with some key individuals to ascertain the direction of this project. The Programme Manager will be providing a link to those interested parties across the College. A project brief needs to be developed for this and the appropriate action will take place if possible during December

MVM009 [Tristan Replacement - Procurement]

Is still progressing.

 

Other notes

Two new project opportunities have been brought to the attention of the Programme Manager and are in the phase of a draft business plan being drawn up.

MVM010 [CMVM and LTW Lecture Capture Pilot]

Has now closed

 

 

Chart

 

Section Two: Projects Not Started

Project Info   Programme Manager's Commentary
MVM502 CMVM College IT communications strategy This project is due to start in 2017
MVM503 CMVM Corporate Business Services review This project is due to start in 2017
MVM504 CMVM Digitisation of paper records This project is due to start in 2017 - Will proceed after MVM508
MVM505 CMVM IT Finance costs portfolio This project is due to start in 2017
MVM507 Risk, Business Continuity and Disaster Recovery Linked primarily CIS002 - Oct 2016 - MVM518
MVM509 Vets Practice Management System (PMS) strategy and project See MVM009
MVM510 CMVM Digital literacy staff and student development This project is due to start in 2017
MVM511 CMVM College WWW Presence development This project is due to start in 2017
MVM514 CMVM Bioquarter Infrastructure & IT Services Development This project is due to start in 2017
MVM516 IS - Honours Project Portal move to central resources This project is due to start in 2017 
MVM517 CMVM Developing the CMVM Intranet environment This project is due to start in 2017

 

Section Three: Projects in Progress

Project Info Project Managers Commentary
MVM009 (AP56-905)

Tristan Replacement - Procurement

Category: Funded

 

Milestones

(NB this timeline is likely to be pushed out due to the delay meeting with Provet to begin scoping implementation, and ongoing contract negotiations; revised closure date tbc)

13-Dec-2016 Contract Signed
23-Dec-2016 Closure

RAG Status

GREEN

 

Achievements in Last Period

  • Provet visited Easter Bush Campus w/c 21/11/16; visit included a tour of the Hospital for Small Animals, an Executive meeting with the Head of School and IS Chief Information Officer, and an extended discussion with the project team and additional participants from MVM and IS to explore the main issues for implementation; it was agreed that the implementation project be initiated (sizing and scoping partially dependent on Provet confirming extent of development work, and prioritisation by Business Lead); it was also agreed that Provet would set up a test instance of Provet Cloud as soon as possible in January, subject to the contract being signed by both parties.
  • Follow up conversations on items for inclusion in the contract, and wording, with PM and Procurement Manager.
  • Video conference sessions planned w/c 05/12/16 for Provet to work through the scenarios with Vet staff and present the most recent changes to Provet Cloud functionality; this is to assist sizing and scoping of the development work required for implementation, to agree what developments need to be completed for Phase 1 (launch) and Phase 2 and beyond, and establish which specific deliveries and milestones are to be included in the contract for payment checkpoints.

 

Issues

  • Limited working time and availability for University staff in December and January may delay contract signoff; the intention is to agree and sign off the contract before the December holiday cutoff - if this is delayed until January this will impact on the implementation. 
  • The Project Board membership has increased but this is making the scheduling of the next Project Board meeting more difficult, particularly at this time of year. PM is attempting to schedule next meeting for Jan 2017.

 

Next Steps

  • Arrange next Project Board meeting.
  • Review budget, resourcing, timeline and milestones.
  • Complete contract negotiations and get contract signed off by all parties.
  • Initiate implementation project.
  • Agree (procurement) project closure.

The project current status is GREEN.

MVM512

CMVM Space Management IT Development

Milestones

  • To be defined

 RAG STATUS: GREEN

 

   

 

 

 

Report completed by Sarfraz Mohammed for November 2016

Achieved

  • Meeting took place between the Programme Manager and the Project Sponsor to discuss the concerns raised in the 'issues' section. It was agreed to that whilst we could progress it would be desirable to look at alternative ways of dealing with the requirements.

Issues

  • Key concerns on the stability of the desired product for this project have been identified that could bring the proposed path of development in to jeopardy. 

Next Steps

  • To contact the project sponsor with a plan to draw together current methodologies  and data streams for carrying out the tasks and to work on developing a method and process that will suit the generalised processes of working on space management.

MVM507

Lease standardisation and tenant IT service entitlement

(see also https://www.projects.ed.ac.uk/project/mvm027)

Report update by Mark Hay for November 2016

At the time of writing of this report there was no update from the Project Manager.

Please refer to the project https://www.projects.ed.ac.uk/project/mvm027 directly for  report information.

MVM513

IS - Remodelling of IS Support for Psychiatry

Milestones

  • Procured a PM

RAG STATUS: GREEN

 

 

 

 

 

 

 

Report update by Paul De'Ath for November 2016

Achieved

  • New Project Manager (Paul De'Ath) has started and commenced work on this project.
  • Various meetings have taken place with Mark Hays team to identify history and opportunities.
  • Met with PI Andrew McIntosh, to help identify initial scope, issues etc.
  • Information Services Project WIS approved the start of the project.

Issues

  • None

Next Steps

  • Meeting scheduled with David Graham (ITI), to evaluate scope and his team's availability.                                                                                                                              
  • Continue developing the plan and brief with Jens and Sarfraz  for proposed new scope.

 

 

 

MVM508

CMVM Staff and Visitor print consolidation

Milestones

  • None

RAG STATUS: GREEN

 

 

 

 

 

Report completed by Sarfraz Mohammed for November 2016

Achieved

  • Quotation and acceptance of implementation of six units in the S.C.R.M. area. 
  • Agreement to turn all units to cloud based. 
  • Changes in management of printer installs.

Issues

  • None to report

Next Steps

  • Physical installation
  • Review of Q.M.R.I. for same purpose
  • Review of charging model for the College

MVM506

CMVM Reporting and data intelligence

Milestones

  • None

RAG STATUS: GREEN

 

 

 

 

 

Report completed by Mark Hay for November 2016

Achieved

  • preliminary​ meeting took place from interested stakeholders.

Issues

  • None to report

Next Steps

  • Open Project
  • A clear project plan needs to be draw up to proved coherence to the project.
  • Meeting with cross College users on the subject ?
  • Meeting with Programmes Manager & Programme owner to agree on priority.

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

MVM010 CMVM and LTW Lecture Capture Pilot

Milestones

30-Nov-2016   Closure
RAG Status BLUE

 

 

 

Achievements in the last period

  • Project closure.

Issues

  • No unresolved issues.

Next Steps

  • None closed

 

Programme Manager notes 

Programme Manager  Mark Hay
Notes

Achievements

  • The programme has moved into its third month including the projects carried forward from 15/16 as the new 16/17. 
  • The adoption of Cloud printing at a major site in the BioQuarter is an important step forward in producing the coherent approach to printing the the College.
  • The procurement of a PM for MVM513 is a large step forward in helping to provide an improved IS service to the UoE community at Psychiatry

Issues

  • None to report

Next Steps

  • December will see the startup of project MVM506. 

 

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Documentation

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