Report for May 2017

Report Date
May 2017
Report by Muriel Mewissen on behalf of Alan Gilchrist (MVMLAT Programme Managers)                             
for Sheila Lodge (MVMLAT Portfolio Owner)
and Paul Clark (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)

 

Section One: Programme Commentary, RAG and Resources Update

Commentary

During May, work continue at a pace on the projects around online assessment, with progress made on data migration, and contract negotiation with FRY-IT continuing, and the latest two projects in that area formally starting:

An additional two projects, originally within this MVM Learning and Teaching programme, have moved to be managed in the ISG - Lecture Recording (MLE) programme. These are:

Delays in several projects due to partner activities, and resourcing issues mean that four projects are AMBER:

The overall status of the MVM Learning and Teaching programme is AMBER.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

 

Forward Look - May 2017

 

Section Two: Projects Not Started

Another 10 projects were considered this year but have not been started. They have now been included in the planning for next year. These are:

Project Programme Manager's Commentary
MVM102 Innovative Technology Review  
MVM103 Mobile Device Management  
MVM106 Student Print Strategy  
MVM108 Technology to support Attendance and Monitoring  
MVM109 Technology to support communications with potential students  
MVM110 Technology to support Open Educational Resources (OER)  
MVM112 Technology to support simulation teaching  
MVM113 Technology to support student portfolios  
MVM116 Video Strategy  
MVM117 Virtual Desktop and software access  

 

Section Three: Projects in Progress

 

Project Info Project Managers Commentary

MVM101: Connectivity - on-campus and off-campus

Category: Discretionary

 

Milestones
Target Date Title
31-Jul-17 Closure
 
RAG Status

GREEN

Report by Alan Gilchrist for May 2017

Achievements this period
  • We seem to finally be making progress with the communication between the contractor and NHS Lanarkshire IT.  
  • Paul Clark had an initial teleconference meeting with NHS Lanarkshire IT on Friday 26th May and the outcome was to try and schedule the work between NHS Lanarkshire and the contractor during the week beginning Monday 12th June. 
Issues
Next Steps
  • A pre-site scope of work teleconference call has been arranged for Tuesday 6th June between NHS Lanarkshire and the contractor.

MVM104:

Strategy for the upgrade of our computer labs (annual)

 

Category Discretionary

 

Milestones
Target Date Title
31-Jul-17 Closure
 
RAG Status

GREEN

Report by Alan Gilchrist for May 2017

Achievements this period
  • Kennedy Tower Computer Lab (8 PCs) - Installed and IP addresses changed to tidy up subnet
  • Easter Bush HfSA F33 (8 PCs) - Installed
  • Easter Bush Vet School Study Landscape (26 PCs) - to be installed during June
  • The 5 Easter Bush Kiosk PCs being funded by the College IT Learning and Teaching budget have been ordered and we are waiting for a delivery date.
 

MVM105:

Strategy for upgrade of our teaching spaces (annual)

Category Discretionary

 

Milestones
Target Date Title
30-Jun-17 Closure
 
RAG Status

AMBER

( Remaining at amber, as although all rooms have now been scheduled, there are no contingency days due to teaching starting again straight after the work. Cost has been changed to amber, since LST have taken money from the MVM budget to cover other project costs )

Report by Alan Gilchrist for May 2017

Achievements this period

Vet School

  • Schedule for the rooms has had to be adjusted due to the delays in getting the estates/cabling work carried out and estates stating that scaffolding is now required for the two lecture theatres.  The updated schedule is:
  • Rooms G.03 and G.03A - Thursday 1st June to Thursday 8th June (up to 12noon)
  • Rooms G.02 and G.02A - Tuesday 20th June to Wednesday 21st June
  • Room G.01 - Thursday 22nd June to Friday 23rd June
  • Lecture Theatres 1 and 2 - Monday 26th June to Friday 30th June

Chancellor's Building

Microlabs 1 and 2 

  • New fold-down desks have been installed in the rooms, including 2 height adjustable desks (1 for each room).  Exam partition screens should be delivered and set up on the 15th June.  The tender for upgraded presentation equipment has been sent out to suppliers and the closing date has been set for Friday 9th June.

Undergraduate Medical Teaching Room, Board Room and SU209

  • Nothing new to report.

Lecture Theatre A

  • A three and a half week slot has been booked out for both the engie and AV contractor work to take place - Wednesday 28th June to Friday 21st July.  Unfortunately there are no contingency days, as whole year teaching starts again on Monday 24th July. 
Issues
  • Learning Spaces Technology have taken a certain amount of money from the budget for MVM teaching spaces to cover increased costs of some of their central projects.  This decision will be discussed in June, as it currently means we don't have any money spare to upgrade further teaching spaces within the College.

MVM107:

Procurement of an online application to support assessment and feedback for MBChB

Category: Discretionary

 

Milestones
Target Date Title
30-Jun-2017 Deployment complete - Award Contract Milestone
28-Jul-2017 Project Completion Milestone
 
RAG Status

AMBER

Report by Paul De'Ath for May 2017

Achievements this period
  • The new SaaS contract was delivered to FRY-IT on May 18
  • As of May 31, no response has been received - PM has requested an update
Issues
Next Steps
  • Anticipate Procure and Legal reviewing the response from FRY-IT and then engaging with the supplier to complete the contract negotiations
  • Create the closure report
  • This project will close

MVM111:

Technology to support short-notice communications to students

Category: Discretionary

 

Milestones
Target Date Title
31-Jul-17 Closure
 
RAG Status

GREEN

Report by Alan Gilchrist for May 2017

Achievements this period
  • A further meeting regarding the University's notification service has been set for June 1st.  Alan Gilchrist will attend this meeting to represent MVM.

 

MVM115:

Technology to support TransNational Education (TNE)

Category: Discretionary

Milestones

Target Date Title
09-Jun-17 2016 Tag change - all work complete
26-Jun-17 All Biomedical Teaching Organisation input received as of end of May 2017 - IT Handbook updated
18-Aug-17 Delivery complete
20-Oct-17 Complete closure report
 
RAG Status

GREEN

Report by Paul De'Ath for May 2017

Achievements this period
  • Commenced documenting the process
  • Identified an issue that the setup procedure was missing and the Grouper group update had not run correctly - RFC raised, work due to be implemented in week commencing June 5
Issues
Next Steps
  • Complete the new draft version of the IT Handbook and distribute for review
  • Obtain and insert material from Kate and Hugh - covering year 1 manual activity, lessons learned and full documentation of fix and testing

MVM118

Deployment of FRY-IT Practique for MBChB

Category: Discretionary

Milestones

Target Date Title
05-May-17 IS WIS approval for initiation and ASTA submission
02-Jun-17 End of Planning - Project brief approval
30-Jun-17 Environments ready to support Mock Exam content ready to run milestone for MVM119
30-Jun-17 Dependency MVM107 contract with FRY-IT signed
 
RAG Status

GREEN

Report by Paul De'Ath for May 2017

Achievements this period
  • The Project initiation was approved at the IS WIS on May 05
  • Planning on presenting the project brief at the IS WIS on June 02, having previously obtained project approval (note: approved)
  • Placeholder date agreed with MBChB of June 27 for a 'train the trainers' session
  • Draft OLA created, LTW reviewing
Issues
Next Steps
  • Agree with FRY-IT the scope and commitment for June 27 training session

MVM119

Data Migration and Data Creation into FRY-IT Practique for MBChB

Category: Discretionary

 

Milestones

Target Date Title
09-Jun-2017 OSCA and OSCA+ content extract complete
30-Jun-2017 Acceptance - Mock Exam content ready to run
30-Jun-2017 Dependency MVM107 contract with FRY-IT signed
 
RAG Status

GREEN

Report by Paul De'Ath for May 2017

Achievements this period
  • The Project Brief was approved at the IS WIS on May 26
  • LTW development have created an extract tool that is being used by MBChB in OSCA
  • MBChB staff continue to progress identification of all data content required from OSCA and OSCA+
Issues
Next Steps
  • MBChB will continue to extract all required data from OSCA
  • Depending on contract negotiations with FRY-IT, it is hoped to agree a high level timeline with FRY including agreement on data cleansing approach

MVM121:

Reporting of Assessment Outcomes for External Bodies

Category: Discretionary

 

Milestones
Target Date Title
04-Aug-2017 Delivery
31-Aug-2017 Project Closure
RAG Status

AMBER

Report by Nicholas Graham for May 2017

Achievements
  • Project brief planning milestone completed. 
  • As-is spreadsheets obtained and reviewed.  
  • Euclid / Student Systems aware of project and impact.
Issues
  • Business Analysis resource for this project has not been secured.
Next Steps
  • Identify & secure business analysis resource.
  • Business analysis work begun.

MVM122:

Biomedical Sciences submission word count facility

Category: Discretionary

 

Milestones
Target Date Title
TBC  
 
RAG Status

AMBER

Report by Alan Gilchrist for May 2017

Achievements
  • Pat Fleury is scheduled to meet with Mayank Dutia on Wednesday 7th June to discuss the possible solution he has built.  Pat will be looking at whether the solution could be supported centrally and if so, what additional work would be required in order to make this happen.

 

 

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary
MVM024 Integration and adoption of ISFM This project started in 15/16 project, and was suspended in May 2016. This project was closed in January 2017. Any remaining activities will be completed as part of MVM120 Windows 10 rollout to computer labs within the Windows 10 Upgrade for Managed Desktops (W10).  
MVM032 Speedwell Service Implementation This project was closed on the 24 March 2017. The Completion Report is now available.

 

Programme Info

Documentation

Not available.