Report for August 2017

Report Date
August 2017
Report by Muriel Mewissen on behalf of Alan Gilchrist (MVMLAT Programme Managers)                             
for Sheila Lodge (MVMLAT Portfolio Owner)
and Paul Clark (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)

 

Section One: Programme Commentary, RAG and Resources Update

Commentary

This new session 2017/18 started with ten ongoing projects, five of them are managed by Project Services staff.

Two projects were closed this month:

Two projects have a RED RAG status:

The remaining six projects have a GREEN status. The overall status of the MVMLAT programme is RED.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

 

Forward Look - August 2017

 

Section Two: Projects Not Started

Three new projects are expected to start in 2017/18.

Project Programme Manager's Commentary
MVM106 Student Print Strategy  
MVM112 Technology to support simulation teaching  
MVM117 Virtual Desktop and software access  

Another six projects are being considered for prioritisation in future years, and currently listed under MVMLAT Programme Session 2018/19.

 

Section Three: Projects in Progress

Project Info Project Managers Commentary

MVM101: Connectivity - on-campus and off-campus

Category: Discretionary

 

Milestones
Target Date Title
31-Dec-17 Closure
 
RAG Status

GREEN

Report by Alan Gilchrist for August 2017

Achievements this period
  • The installation of eduroam in NHS Lanarkshire has been completed and pop-up banners advertising the service will be put up shortly.
Issues
  • None
Next Steps
  • Continue work with NHS Forth Valley to install eduroam as soon as possible.  This will include discussions between them and NHS Lanarkshire to go through any lessons learned following the successful installation in Lanarkshire.

Strategy for the upgrade of our computer labs (annual)

 

Category Discretionary

 

Milestones
Target Date Title
31-Jul-17 Closure
 
RAG Status

BLUE

Report by Alan Gilchrist for August 2017

Achievements this period

Closing project due to all College funded PCs for financial year 2016-17 being purchased.  Split across campuses was as follows (includes teaching spaces presenter PCs):

  • Easter Bush

    • HfSA Room F33 (8 PCs)
    • Vet School Study Landscape (26 PCs)
    • Tristan Kiosks (5 PCs)
  • Little France
    • Chancellor's Building Library (47 PCs)
    • Chancellor's Building Lecture Theatres/Seminar Rooms/Board Room (9 PCs)
    • Chancellor's Building PG Viva Room (1 PC)
  • Central Area
    • Kennedy Tower 6th Floor Computer Lab (8 PCs)
    • PG Viva Room (1 PC)
Issues
  • None
Next Steps

The 16 remaining Tristan Kiosk PCs which should be funded by the Vet School still need to be purchased, so will be added to the replacement list for financial year 2017-18.

MVM105:

Strategy for upgrade of our teaching spaces (annual)

Category Discretionary

 

Milestones
Target Date Title
31-Dec-17 Closure
 
RAG Status

GREEN

 

Report by Alan Gilchrist for August 2017

Achievements this period

Vet School

Work is ongoing in G.01 and the two lecture theatres to install the new lecture recording (Media Hopper Replay) equipment.  There is a proposed change from LST to the preview monitors in these rooms to accommodate camera functionality in these rooms.  Any change to the functionality needs to be cleared by the Vet School, since they’ve already had familiarisation sessions.

Little France

Microlabs 1 & 2, Undergraduate Medical Teaching Room, Boardroom and the PG Viva room have all been completed and are working as expected.  The Undergraduate Medical Teaching Room is due to have lecture recording equipment installed in the next few weeks, once room and AV contractor availability is agreed.

Lecture Theatre A has had all equipment installed within the new teaching desk, however an issue projecting in 4K has appeared, so additional work will need to be carried out.  Current workaround is to project at HD resolution (1080p).

Kennedy Tower

Work was completed in the rooms and teaching has been taking place.  There have been a few teething issues with the equipment, so ongoing checks are taking place.

Central Area

The redecoration of the PG Viva room in Hugh Robson Building still needs to be completed, so this will be chased up.

Issues
  • None

MVM107:

Procurement of an online application to support assessment and feedback for MBChB

Category: Discretionary

 

Milestones
Target Date Title
21-Aug-2017 Project Completion Milestone
 
RAG Status

BLUE

Report by Paul De'Ath for August 2017

Achievements this period
  • The contract has been signed by all parties
  • The closure report has been amended, approved by the Project and will be submitted to IS WIS on Friday September 1st for ratification
Issues
  • None
Next Steps
  • None - Project is closed

MVM111:

Technology to support short-notice communications to students

Category: Discretionary

 

Milestones
Target Date Title
31-Dec-17 Closure
 
RAG Status

GREEN

Report by Alan Gilchrist for August 2017

Achievements this period
  • Linked to the VLE migration for the MBChB, now that LEARN has been released to the medical students, announcements can be sent to students in that format. 

  • To recap, two meetings took place in June to showcase what the new notification service will be able to provide once it's deployed.  Use cases for MVM (mainly specific to MBChB students at the moment) have been supplied to the notification services project team, so that they can build the necessary functionality into the service.

  • Brendan Owers will be setting up a further meeting with Alan Gilchrist, Nicola Crowley and/or Lydia Crow to check if there are any other use cases not currently considered and to start discussion how the notifications need to be created.  This is related to project DTI020, and this project will be superseded by this.

Issues
  • Getting access to the right resources due to other workloads is a challenge.
Next Steps
  • A workshop is to be organised by Brendan regarding the new notification service in September - this will be a demo of the system, and a walk through of how this works.
  • Expectations are that work package 1, which will deilver the training, guidence, support and documentation to use the basic notification services in Learn, and also build on the Minimal Viable Product (MVP) approach thereafter.  Due for delivery before the end of October.

MVM115:

Technology to support TransNational Education (TNE)

Category: Discretionary

Milestones

Target Date Title
31-Jul-17 All Biomedical Teaching Organisation input received as of end of May 2017 - IT Handbook updated
18-Aug-17 Delivery complete
20-Oct-17 Complete closure report
 
RAG Status

RED

(Over budget)

Report by Paul De'Ath for August 2017

Achievements this period
  • None
Issues
Next Steps
  • Agree a date for the new draft version of the IT Handbook if still required
  • Obtain and insert material from Kate and Hugh - covering year 1 manual activity, lessons learned and full documentation of fix and testing
  • Identify who is replacing Kate

 

MVM118

Deployment of FRY-IT Practique for MBChB

Category: Discretionary

Milestones

Target Date Title
31-Jul-2017 Generic TBC - api into Euclid, single sign on and exam room preparation activity complete and tested
29-Sep-2017 Disaster Recovery and Business Continuity Testing complete
19-Oct-2017 Environments ready to support Mock Exam - Year 6 Formative
21-Dec-2017 Delivery complete - Recommendation report created
31-Jan-2018 Close report created
 
RAG Status
GREEN

Report by Paul De'Ath for August 2017

Achievements this period
  • August 21 and 22 - formal Fry-IT training session and trial exam was a great success
  • MVM107 - contract was signed by UoE and Fry-IT by August 28, 2017
  • Project team and Fry-IT now have weekly meetings scheduled to run through all activities over the next few months - all progressing well
Issues
Next Steps
  • Prepare for two pilots in September
  • Build system and support for go-live on October 19, year 6 formative exam

MVM119

Data Migration and Data Creation into FRY-IT Practique for MBChB

Category: Discretionary

 

Milestones

Target Date Title
22-Sep-2017 Acceptance - Pilot Year 6 Exam content ready to run
29-Sep-2017 Implementation - Confirm ready with data - both new and historical from OSCA and OSCA+
19-Oct-2017 Delivery Complete - Year 6 Formative Exam ready
30-Nov-2017 Delivery Complete - Year 5 Summative Exam ready
21-Dec-2017 Recommendation report created
31-Jan-2018 Closure
 
RAG Status
GREEN

Report by Paul De'Ath for August 2017

Achievements this period
  • MVM continue reviewing OSCA and OSCA+ extracts to remove duplication before Fry-IT formally review and import data
  • The creation of new content has continued
  • August 22 trial was executed well with new content created for the event
Issues
Next Steps
  • Agree a high level timeline with FRY-IT, activity list has been discussed
  • Commence sharing of data for Fry-IT to review and import on our behalf

MVM121:

Reporting of Assessment Outcomes for External Bodies

Category: Discretionary

 

Milestones
Target Date Title
08-Sept-2017 Delivery
22-Sept-2017 Project Closure
RAG Status

GREEN

Report by Nicholas Graham for August 2017

Achievements
  • Business analysis report drafted and reviewed with Senior User.  
  • Options and recommendations reviewed with  Head of College IT.  
Issues
  • None
Next Steps
  • Update and circulate confirmed report to stakeholders.
  • Gain stakeholder approval of report and buy-in to recommendations.  
  • Identify follow-on project and raise on portfolio plan.
  • Close project. 

MVM122:

Biomedical Sciences submission word count facility

Category: Discretionary

 

Milestones
Target Date Title
TBC  
 
RAG Status

RED

(Scope to be defined and PM to be identified)

Report by Alan Gilchrist for August 2017

Achievements
  • None
Issues
  • None
Next Steps
  • LTW to arrange a meeting with Karen Harris to discuss next steps, as they have concerns over implementing and then supporting a system of this nature.

 

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary

MVM107 Procurement of an online application to support assessment and feedback for MBChB

This project started in October 2017. This project was closed on 29 August 2017. The Completion Report is now available.

MVM104 Strategy for the upgrade of our computer labs (annual)

This project started in March 2017 and was closed on 30 August 2017.

 

 

Programme Info

Documentation

Not available.