Report for September 2017

Report Date
September 2017
Report by Muriel Mewissen on behalf of Alan Gilchrist (MVMLAT Programme Managers)                             
for Sheila Lodge (MVMLAT Programme Owner)
and Paul Clark (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)

 

Section One: Programme Commentary, RAG and Resources Update

Commentary

During September, one new project, MVM112 Technology to support simulation teaching started, taking the current number of active projects in the MVMLAT programme to 11.

Good progress is being made in the Online Assessment projects with the data migration and deployment of Practique successfully proceeding with student trials.

The RAG status for one project, MVM122 Biomedical Sciences submission word count facility, remains RED. Concerns have been raised regarding the business benefits of doing this project. This was discussed during the last monthly programme meeting. Portfolio manager and the sponsor will reconsider whether this work should be done. Four projects are GREEN and another four are AMBER.

The overall status of the MVMLAT programme is RED.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

Forward Look - September 2017

Section Two: Projects Not Started

Two new projects are expected to start in 2017/18.

Project Programme Manager's Commentary
MVM106 Student Print Strategy  
MVM117 Virtual Desktop and software access  

 

Section Three: Projects in Progress

Project Info Project Managers Commentary

MVM101: Connectivity - on-campus and off-campus

Category: Discretionary

 

Milestones
Target Date Title
31-Dec-17 Closure
 
RAG Status

GREEN

Report by Alan Gilchrist for September 2017

Achievements this period

Issues

  • Students are still experiencing issues with eduroam access in NHS Lothian.  College IS staff have been pushing NHS Lothian to replace their failing proxy server as soon as possible, however staff resourcing in the NHS IT department is an issue at present.  As a short term solution, 12 ACT funded USB mobile broadband dongles have been given to St John's hospital and anther 10 have been purchased through College IT L&T funds (at £7.70 per month per USB dongle for 5GB of download).

Next Steps

  • The PCs in St John's hospital are being reconfigured to provide a quicker log in time to improve the student experience.  This configuration will be different to the University open-access computer labs, however students are noticing up to 10 minute log in times currently.

MVM105:

Strategy for upgrade of our teaching spaces (annual)

Category Discretionary

 

Milestones
Target Date Title
31-Dec-17 Closure
 
RAG Status

GREEN

 

Report by Alan Gilchrist for September 2017

Achievements this period

  • We will be looking to close this project in October, as a new project will be created for the rooms to be refurbished/upgraded during 2017-18.

Issues

  • There are currently a few remaining issues with a number of the rooms:
    • Chancellor's Lecture Theatre A - The AV contractor will be back in on the 17th October to check cabling/connections and to move some of the equipment to resolve the 4K projection issue.  They will also resolve the issue of the lecture recording camera not working.
    • Chancellor's Undergraduate Medical Teaching Room - The second projector has stopped responding to power commands sent from the desk.  A replacement projector will be installed whilst the original one is checked and if necessary replaced under warranty.  The temporary chairs have been replaced with new ones which have easily removable tablets which can be stored in a stand/cabinet (to be delivered in due course).
    • PG Viva room in HRB - Due to office space requirements, the PG Viva space has had to be moved from G32 into G37 - this has been agreed with Janet Philp.  When not being used for PG Vivas, the room will be usable as a standard meeting room.  This room needs the walls painted and the video conference codec needs replaced with one which has come out of the Chancellor's Building.

Next Steps

MVM111:

Technology to support short-notice communications to students

Category: Discretionary

 

Milestones
Target Date Title
31-Dec-17 Closure
 
RAG Status

GREEN

Report by Alan Gilchrist for September 2017

Achievements this period

Issues

Next Steps

  • This project will be closed in October, as the Medical School will be one of the pilot use cases in project DTI020.  DTI020 will be linked as an interested project on the MVMLAT programme page, so that people can find it easily.
  • A meeting was held on the 3rd October with the DTI020 project team, Lydia Crow, Nicola Crowley and Alan Gilchrist to outline where things currently stand and what the next stages will be.

 

MVM115:

Technology to support TransNational Education (TNE)

Category: Discretionary

Milestones

Target Date Title
31-Oct-17 All Biomedical Teaching Organisation input received as of end of May 2017 - IT Handbook updated
03-Nov-17 Delivery complete
15-Dec-17 Complete closure report
 
RAG Status

AMBER

Report by Paul De'Ath for September 2017

Achievements this period

  • A change submitted to increase the budget (# of days) was approved

Issues

  • The Project remained paused this month awaiting confirmation of the new business contact

Next Steps

  • Draft update handbook with technical change
  • Chase escalation for new business contact

MVM118:

Deployment of FRY-IT Practique for MBChB

Category: Discretionary

Milestones

Target Date Title
19-Oct-2017 https://www.projects.ed.ac.uk/unpublished/project/mvm118/milestones/year-6-formative
20-Apr-2018 Delivery complete - Recommendation report created
18-May-2018 Close report created
 
RAG Status
AMBER

 

Report by Paul De'Ath for September 2017

Achievements this period

  • Change approved for scope increase (accommodating project support for all MBChB semester 1 formative and summative exams) , budget increase and major milestone
  • Two pilot exams executed using brand new content and with 25 students sitting

Issues

  • Small delay of historical content via MVM119 being imported - the supplier and project team have met and agreed a plan forward, the supplier need to execute it
  • Two MBChB year coordinators are moving jobs this month - they are critical in MBChB having the right level of knowledge to process exams this year

Next Steps

  • Complete data import via MVM119
  • Support question approval process
  • Support Year 6 Formative - 224 students on October 19

MVM119

Data Migration and Data Creation into FRY-IT Practique for MBChB

Category: Discretionary

 

Milestones

Target Date Title
13-Oct-2017 Implementation - Confirm ready with data - both new and historical from OSCA and OSCA+
19-Oct-2017 Delivery Complete - Year 6 Formative Exam ready
30-Nov-2017 Delivery Complete - Year 5 Summative Exam ready
21-Dec-2017 Recommendation report created
31-Jan-2018 Closure
 
RAG Status
AMBER

Report by Paul De'Ath for September 2017

Achievements this period

  • All content imported and approved for two September pilots
  • Year 6 October 19 content imported and handed over to MBChB staff

Issues

  • small delay with Fry-IT importing OSCA and OSCA+ content - this has been escalated with the supplier and a mitigation plan approved, they now need to execute that in a timely fashion

Next Steps

  • Complete OSCA and OSCA+ import
  • Support MBChB coordinators approving the questions and resources

 

MVM121:

Reporting of Assessment Outcomes for External Bodies

Category: Discretionary

 

Milestones
Target Date Title
08-Sept-2017 Delivery
TBA Project Closure
RAG Status

AMBER

Issue:  Recommendation of report still to be agreed by stakeholders and follow-on project raised.  No SMT action required. 

Report by Nick Graham for September 2017

Achievements this period

  • Business analysis report circulated for comment.   

Issues

  • Stakeholder agreement to report recommendations has not been progressed.   

Next Steps

  • Gain wide stakeholder approval of report and buy-in to recommendations.  
  • Identify follow-on project and raise on portfolio plan.
  • Close project. 

MVM122:

Biomedical Sciences submission word count facility

Category: Discretionary

 

Milestones
Target Date Title
TBC  
 
RAG Status

RED

(Scope to be defined and PM to be identified)

Report by Alan Gilchrist for September 2017

Achievements this period

  • No update from LTW on a meeting with Karen Harris, however due to the technical difficulties associated with implementing a solution fit for purpose, this project was discussed at the last monthly programme meeting and the likelihood is that it will be closed.

Issues

Next Steps

 

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary

MVM107 Procurement of an online application to support assessment and feedback for MBChB

This project started in October 2017. This project was closed on 29 August 2017. The Completion Report is now available.

MVM104 Strategy for the upgrade of our computer labs (annual)

This project started in March 2017 and was closed on 30 August 2017.

 

Section Five: Programme Meeting Minutes

Date Comments
29 September 2017 Programme Review Monthly Meeting - September 2017
25 August 2017 Programme Review Monthly Meeting - August 2017

 

Programme Info

Documentation

Not available.