Report for January 2018

Report Date
January 2018

                                   

 
Report by Muriel Mewissen on behalf of Alan Gilchrist (MVMLAT Programme Managers)                            
for Sheila Lodge (MVMLAT Programme Owner) and Catherine Elliot (MVM Portfolio Owner)
 
Distribution:
  • Vet and Medical School sub-group IT meeting

  • College Administration Team (CAT) meeting

  • College Undergraduate Learning and Teaching (CULT) committee

  • Post Graduate Learning and Teaching (PGLTC) committee

  • Excerpts taken into CSG report

Section One: Programme Commentary, RAG and Resources Update

Commentary

The main achievement in January, was with MVM118: Deployment of FRY-IT Practique for MBChB. The project reported the successful delivery of a significant milestone with over 20 exams delivered in November and December using Practique. The exams targeted all years (1, 2, 4, 5 & 6) and five that were executed externally on student own machines.

The project Board for HSS020 CAHSS WAM Extended Pilot agreed to continue the deployment of Simitive WAM on an opt-in basis. This enables  MVM124: WAM pilot for Biomedical Sciences - options review to progress with the preferred option to join the CAHSS WAM pilot. The project is reporting an AMBER status while an extension is approved. This will support the integration of a pilot for Biomedical Sciences in the deployment of WAM by CAHSS.

MVM121: Reporting of Assessment Outcomes for External Bodies is coming to completion with a recommendation on functionality to be developed being proposed. 

The overall status of the MVMLAT programme is AMBER.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

Forward Look - January 2018

Section Two: Projects Not Started

One new project is expected to start in 2017/18.

Project Programme Manager's Commentary
MVM106: Student Print Strategy  

Section Three: Projects in Progress

MVM Learning and Teaching Projects Update

MVM105: Strategy for the upgrade of our teaching spaces (annual) - RAG Status: AMBER

Report by Alan Gilchrist

Achievements this period

  • No suitable dates have been found so far to investigate the presenter mode issue in the Vet School lecture theatres.

Issues

  •  None

Next Steps

  • Arrange an afternoon to go out to the Vet School lecture theatres to investigate the presenter mode issue.
  • Arrange a suitable time to install a presenter mode screen in the Vet School G.01 room.
  • Arrange a suitable time to complete the installation of equipment in the Hugh Robson PG Viva room and make it available on the room booking system.

 

MVM112: Technology to support simulation teaching - RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

  • A meeting with the database owners and Data Protection Officer has been arranged for 12th February to raise awareness of the systems and document what work will need to be carried out in order to meet the requirements of GDPR.

Issues

  •  None

Next Steps

  • Following the meeting on the 12th February, create a plan of action for each database system.
  • Create an initial draft report outlining the University’s simulation equipment currently available within the Chancellor’s Building Clinical Skills Centre and Western General Hospital Medical Education Centre.  Include proposed maintenance costs, annual recurring costs and replacement cycles.

 

MVM115: Technology to support TransNational Education (TNE) - RAG Status:  GREEN

Report by Paul De'Ath
Achievements
  • No new work emerged following the Biomedical meeting in January
  • A permanent fix has been identified which remains on schedule to be deployed in early February

Issues

  • No new risks

Next Steps

  • Track the fix and then close the project

MVM118: Deployment of FRY-IT Practique for MBChB - RAG Status: GREEN

Report by Paul De'Ath
Achievements
  • MBChB continue to fully utilise Practique both in labs and further afield with students accessing via their own machines
  • A new release was tested, accepted and deployed to Live

Issues

  • No new risks, indeed several have now been closed

Next Steps

  • Support MBChB meeting Fry-IT to develop the delivery plans for OSCE's in the 2018-19 academic year
  • Developing a training programme to be deployed in March
  • Working towards our first Practique User Group in London at Imperial college in March

MVM121: Reporting of Assessment Outcomes for External Bodies - RAG Status: GREEN

Report by Nick Graham

Achievements this period

  • Data model work completed and reviewed internally and with customer. 
  • Development project proposal drafted & in review.         

Issues

  • None.

Next Steps

  • Agreement to development project proposal.
  • Sign off of project delivery.   
  • Closure of project.    

MVM124: WAM pilot for Biomedical Sciences - options review - RAG Status: AMBER

Report by Muriel Mewissen

Achievements this period

  • Meeting to review the Business Case Report and select the best option for Biomedical Sciences (BMS) to access Simitive WAM took place on the 9 January. Decision was taken to join the CAHSS installation if/when the HSS020 Project Board agree to roll-out to the rest of the CAHSS College.
  • Business Case (Delivery - Options review  milestone) was signed off on 9 January.
  • Agreement to extend the project to prepare for adopting WAM and joining the CAHSS installation. PMs for MVM124 and HSS020 have worked together on these preparations.
  • The HSS020 Project Board meeting was on the 25 January 2018 and agreed to deploy Simitive WAM for the College on an opt-in basis.

Issues

  • None

Next Steps

  • Agree when BMS will join the CAHSS WAM deployment, how and the governance needed.
  • Incorporate BMS in the CAHSS WAM follow on project
  • Close Project

MVM Portfolio Projects Update

MVM522: MVM Business Process Review for SharePoint Delivery - RAG Status: GREEN

Report by Paul De'Ath

Achievements

  • Working group met to review preparation papers for the Governance committee
  • Continued to develop new engagements, meeting Centre for Regenerative Medicine and establishing credentials for a truly collaborative working group
  • Process flows for the Working Group to analyse user stories and create work packages almost complete

Issues

  • No new risks

Next Steps

  • Schedule meeting with the Business Sponsor seeking agreement for the next phase of execution work
  • Create and approve the project brief
  • Working Group to approve their terms of reference and commence meeting twice a month

Projects outwith the MVM Portfolio Update

Report by Alan Gilchrist and Anne-Marie Scott (LTW):

P0267: The EEMeC Administration Migration Project - RAG Status: GREEN

A number of issues related to content within the VLE have been identified post-migration. A report has been provided to the Programme Director, Head of School and College Registrar summarising the issues.

Given the GMC visit in early November, additional resource has been made available to the College. Staff from LTW are spending time based in Little France and are offering one-to-one sessions with academic colleagues to check links, tidy formatting and other changes as required. 16 sessions have been booked.

Discussions with Library and University Collections colleagues have agreed how best to manage Leganto Resources Lists for the MBChB. First content has been added to the Knowledge Hub site.

P0264: The eeSurg VLE Migration Project - RAG Status: GREEN

Knowledge base main pages now migrated and with academic team for checking. Knowledge base 140 'orphan' pages identified and ESSQ team have confirmed which pages to be migrated.

Course prototype reviewed by Project Board 28 Aug. Second prototype (Academic Surgery) populated. Reviewed and signed off at Programme Board on 06 November. Focus is now on gathering content to be migrated via Word documents. Content will be added to Learn as web content. Academic team raised the potential for additional support in their team required during this process. Will monitor and flag if it becomes an issue. Academic team to discuss with College Office process around issuing tutors with EASE credentials for access to the VLE.

DTP001: Apps to User Devices - RAG Status: AMBER

A major impact has been that due to the deployment of Windows 10 being postponed from start of term (DTP008/13), key desktop colleague Mark Wiseman is now required to help with preparing Windows 7 for extended use in 2017/18, which will keep him off the project until end of 2017.

Meantime, the high level design for the new solution to replace Atlantis has been approved, and a workshop was held to kick off the low level design so that the VSAN build can be done before end of 2017.

MLE003: Lecture Recording Implementation - RAG Status: CLOSED

The first phase launch of Media Hopper Replay is complete and the project will be moving to closure. 138 rooms were equipped for September 2017 and a number of CMVM rooms were prioritised during the rollout.  Use in Veterinary Medicine and Biomedical Sciences is increasing. The School of Medicine were not historic users of the previous service and the second phase of the project will be focussed on supported expanded use in such Schools. There are some particular challenges in the School related to confidential content and the level of access in Learn which will be the focus of the next phase in terms of support.

MVM123: Vet School Timetabling and Room Booking Migration - RAG Status: GREEN

Successful start of term for UG using central timetabling and room booking, including personalised timetables. Lessons learned from Semester 1 to be discussed and planning for Semester 2 to begin.

MVM114: Edinburgh Medical School Review of Support for Timetabling and Room Booking - RAG Status: GREEN

Review of initial stakeholder engagement carried out by Business Analyst. Updated draft report format prepared. Initial interviews to be completed along with requirements definition and gap analysis. Draft report to be prepared (Note: this is project is a separate agenda item at CULT for 9 November meeting).

HSS020: CAHSS WAM Extended Pilot - RAG Status: GREEN

Project Board will meet on the 25 January 2018 to decide on the success of the pilot and whether to deploy WAM to the reaming schools in CAHSS.

Other Updates

ISG Innovation fund

Project funding allocations have been made and decisions are being communicated. A list should be available for future meetings.

TEL049: VLE Minimum Standards - RAG Status: RED

Paper has been sent to Senate LTC 15 November meeting outlining the scope of the project. Project manager has been assigned and project brief will be available on Projects website shortly. This will be a multi-year project.

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary
MVM119: Data Creation and Migration into Practique for MBChB  This project started in April 2017. The project was closed on 17 November 2017. The Completion Report is now available.
MVM117: Virtual Desktop and software access This project was withdrawn on 31 October 2017. This work is covered in DTP001 Apps to User Devices.

MVM122: Biomedical Sciences submission word count facility

This project started in March 2017 and was closed on 31 October 2017.

MVM111: Technology to support short-notice communications to students

This project started in January 2017 and was closed on 31 October 2017.
MVM101: Connectivity - on-campus and off-campus This project started in October 2016 and was closed on 31 October 2017.

MVM107: Procurement of an online application to support assessment and feedback for MBChB

This project started in October 2016. This project was closed on 29 August 2017. The Completion Report is now available.

MVM104: trategy for the upgrade of our computer labs (annual)

This project started in March 2017 and was closed on 30 August 2017.

Section Five: Programme Meeting Minutes

Date Comments
4 December 2017 Programme Review Monthly Meeting - December 2017
4 November 2017 Programme Review Monthly Meeting - November 2017
30 October 2017 Programme Review Monthly Meeting - October 2017
29 September 2017 Programme Review Monthly Meeting - September 2017
25 August 2017 Programme Review Monthly Meeting - August 2017

Programme Info

Documentation

Not available.