Report for January 2018
- Report Date
- January 2018
Report by Muriel Mewissen on behalf of Alan Gilchrist (MVMLAT Programme Managers)
for Sheila Lodge (MVMLAT Programme Owner) and Catherine Elliot (MVM Portfolio Owner)
Distribution:
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Vet and Medical School sub-group IT meeting
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College Administration Team (CAT) meeting
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College Undergraduate Learning and Teaching (CULT) committee
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Post Graduate Learning and Teaching (PGLTC) committee
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Excerpts taken into CSG report
Section One: Programme Commentary, RAG and Resources Update
Commentary
The main achievement in January, was with MVM118: Deployment of FRY-IT Practique for MBChB. The project reported the successful delivery of a significant milestone with over 20 exams delivered in November and December using Practique. The exams targeted all years (1, 2, 4, 5 & 6) and five that were executed externally on student own machines.
The project Board for HSS020 CAHSS WAM Extended Pilot agreed to continue the deployment of Simitive WAM on an opt-in basis. This enables MVM124: WAM pilot for Biomedical Sciences - options review to progress with the preferred option to join the CAHSS WAM pilot. The project is reporting an AMBER status while an extension is approved. This will support the integration of a pilot for Biomedical Sciences in the deployment of WAM by CAHSS.
MVM121: Reporting of Assessment Outcomes for External Bodies is coming to completion with a recommendation on functionality to be developed being proposed.
The overall status of the MVMLAT programme is AMBER.
Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.
Forward Look - January 2018
Section Two: Projects Not Started
One new project is expected to start in 2017/18.
Project | Programme Manager's Commentary |
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MVM106: Student Print Strategy |
Section Three: Projects in Progress
MVM Learning and Teaching Projects Update
MVM105: Strategy for the upgrade of our teaching spaces (annual) - RAG Status: AMBER Report by Alan GilchristAchievements this period
Issues
Next Steps
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MVM112: Technology to support simulation teaching - RAG Status: GREEN Report by Alan GilchristAchievements this period
Issues
Next Steps
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MVM115: Technology to support TransNational Education (TNE) - RAG Status: GREEN Report by Paul De'Ath
Issues
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MVM118: Deployment of FRY-IT Practique for MBChB - RAG Status: GREEN Report by Paul De'Ath
Issues
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MVM121: Reporting of Assessment Outcomes for External Bodies - RAG Status: GREEN Report by Nick GrahamAchievements this period
Issues
Next Steps
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MVM124: WAM pilot for Biomedical Sciences - options review - RAG Status: AMBER Report by Muriel MewissenAchievements this period
Issues
Next Steps
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MVM Portfolio Projects Update
MVM522: MVM Business Process Review for SharePoint Delivery - RAG Status: GREEN Report by Paul De'AthAchievements
Issues
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Projects outwith the MVM Portfolio Update
Report by Alan Gilchrist and Anne-Marie Scott (LTW):
P0267: The EEMeC Administration Migration Project - RAG Status: GREEN A number of issues related to content within the VLE have been identified post-migration. A report has been provided to the Programme Director, Head of School and College Registrar summarising the issues. Given the GMC visit in early November, additional resource has been made available to the College. Staff from LTW are spending time based in Little France and are offering one-to-one sessions with academic colleagues to check links, tidy formatting and other changes as required. 16 sessions have been booked. Discussions with Library and University Collections colleagues have agreed how best to manage Leganto Resources Lists for the MBChB. First content has been added to the Knowledge Hub site. |
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P0264: The eeSurg VLE Migration Project - RAG Status: GREEN Knowledge base main pages now migrated and with academic team for checking. Knowledge base 140 'orphan' pages identified and ESSQ team have confirmed which pages to be migrated. Course prototype reviewed by Project Board 28 Aug. Second prototype (Academic Surgery) populated. Reviewed and signed off at Programme Board on 06 November. Focus is now on gathering content to be migrated via Word documents. Content will be added to Learn as web content. Academic team raised the potential for additional support in their team required during this process. Will monitor and flag if it becomes an issue. Academic team to discuss with College Office process around issuing tutors with EASE credentials for access to the VLE. |
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DTP001: Apps to User Devices - RAG Status: AMBER A major impact has been that due to the deployment of Windows 10 being postponed from start of term (DTP008/13), key desktop colleague Mark Wiseman is now required to help with preparing Windows 7 for extended use in 2017/18, which will keep him off the project until end of 2017. Meantime, the high level design for the new solution to replace Atlantis has been approved, and a workshop was held to kick off the low level design so that the VSAN build can be done before end of 2017. |
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MLE003: Lecture Recording Implementation - RAG Status: CLOSED The first phase launch of Media Hopper Replay is complete and the project will be moving to closure. 138 rooms were equipped for September 2017 and a number of CMVM rooms were prioritised during the rollout. Use in Veterinary Medicine and Biomedical Sciences is increasing. The School of Medicine were not historic users of the previous service and the second phase of the project will be focussed on supported expanded use in such Schools. There are some particular challenges in the School related to confidential content and the level of access in Learn which will be the focus of the next phase in terms of support. |
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MVM123: Vet School Timetabling and Room Booking Migration - RAG Status: GREEN Successful start of term for UG using central timetabling and room booking, including personalised timetables. Lessons learned from Semester 1 to be discussed and planning for Semester 2 to begin. |
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MVM114: Edinburgh Medical School Review of Support for Timetabling and Room Booking - RAG Status: GREEN Review of initial stakeholder engagement carried out by Business Analyst. Updated draft report format prepared. Initial interviews to be completed along with requirements definition and gap analysis. Draft report to be prepared (Note: this is project is a separate agenda item at CULT for 9 November meeting). |
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HSS020: CAHSS WAM Extended Pilot - RAG Status: GREEN Project Board will meet on the 25 January 2018 to decide on the success of the pilot and whether to deploy WAM to the reaming schools in CAHSS. |
Other Updates
ISG Innovation fund Project funding allocations have been made and decisions are being communicated. A list should be available for future meetings. |
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TEL049: VLE Minimum Standards - RAG Status: RED Paper has been sent to Senate LTC 15 November meeting outlining the scope of the project. Project manager has been assigned and project brief will be available on Projects website shortly. This will be a multi-year project. |
Section Four: Closed or Withdrawn Projects
Project Info | Project Manager's Commentary |
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MVM119: Data Creation and Migration into Practique for MBChB | This project started in April 2017. The project was closed on 17 November 2017. The Completion Report is now available. |
MVM117: Virtual Desktop and software access | This project was withdrawn on 31 October 2017. This work is covered in DTP001 Apps to User Devices. |
This project started in March 2017 and was closed on 31 October 2017. | |
MVM111: Technology to support short-notice communications to students |
This project started in January 2017 and was closed on 31 October 2017. |
MVM101: Connectivity - on-campus and off-campus | This project started in October 2016 and was closed on 31 October 2017. |
MVM107: Procurement of an online application to support assessment and feedback for MBChB |
This project started in October 2016. This project was closed on 29 August 2017. The Completion Report is now available. |
MVM104: trategy for the upgrade of our computer labs (annual) |
This project started in March 2017 and was closed on 30 August 2017. |
Section Five: Programme Meeting Minutes
Date | Comments |
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4 December 2017 | Programme Review Monthly Meeting - December 2017 |
4 November 2017 | Programme Review Monthly Meeting - November 2017 |
30 October 2017 | Programme Review Monthly Meeting - October 2017 |
29 September 2017 | Programme Review Monthly Meeting - September 2017 |
25 August 2017 | Programme Review Monthly Meeting - August 2017 |