Report for June 2018
- Report Date
- June 2018
Report by Muriel Mewissen on behalf of Alan Gilchrist (MVMLAT Programme Managers) for Sheila Fraser (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)
Distribution:
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Vet and Medical School sub-group IT meeting
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College Administration Team (CAT) meeting
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College Undergraduate Learning and Teaching (CULT) committee
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Post Graduate Learning and Teaching (PGLTC) committee
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Excerpts taken into CSG report
Section One: Programme Commentary, RAG and Resources Update
Commentary
During June, another project was successfully completed, the tenth this year in this programme:
- MVM118: Deployment of FRY-IT Practique for MBChB, the Completion Report is now available.
A new project was started, and continue the ongoing work to develop the use of Practique to support online assessment within MVM:
All projects are GREEN, except for MVM105: Strategy for the upgrade of our teaching spaces (annual) which has a AMBER status due to ongoing concerns over the short time frame for the upgrade to take place over the summer.
The overall status of the MVMLAT programme is GREEN.
Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.
Forward Look - June 2018
Section Two: Projects Not Started
Three new projects are expected to start in 2017/18.
Project | Programme Manager's Commentary |
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MVM106: Student Print Strategy | To be started next session |
MVM125: Connectivity - Off-campus 2017/18 | To be started in 2018 |
MVM126: Upgrading of student computer labs 2017/18 | To be started in 2018 |
Section Three: Projects in Progress
MVM Learning and Teaching Projects Update
MVM105: Strategy for the upgrade of our teaching spaces (annual) - RAG Status: AMBER Report by Alan GilchristAchievements this period
Issues Next Steps
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MVM112: Technology to support simulation teaching - RAG Status: GREEN Report by Alan GilchristAchievements this period
Issues Next Steps
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MVM118: Deployment of FRY-IT Practique for MBChB - RAG Status: CLOSED Report by Paul De'Ath
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MVM121: Reporting of Assessment Outcomes for External Bodies - RAG Status: SUSPENDED Report by Muriel MewissenAchievements this period
Next Steps
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MVM127: Upgrading of teaching spaces 2017/18 - RAG Status: GREEN Report by Alan Gilchrist Achievements this period
Issues
Next Steps
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MVM129 Support for OSCEs in Practique for MBChB - RAG Status: GREEN Report by Paul De'Ath
Issues
Next Steps
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MVM Portfolio Projects Update
MVM522: MVM Business Process Review for SharePoint Delivery - RAG Status: RED Report by Paul De'AthAchievements
Issues
Next Steps
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Projects outwith the MVM Portfolio Update
Report by Alan Gilchrist and Anne-Marie Scott (LTW):
P0267: The EEMeC Administration Migration Project - RAG Status: GREEN A number of issues related to content within the VLE have been identified post-migration. A report has been provided to the Programme Director, Head of School and College Registrar summarising the issues. Given the GMC visit in early November, additional resource has been made available to the College. Staff from LTW are spending time based in Little France and are offering one-to-one sessions with academic colleagues to check links, tidy formatting and other changes as required. 16 sessions have been booked. Discussions with Library and University Collections colleagues have agreed how best to manage Leganto Resources Lists for the MBChB. First content has been added to the Knowledge Hub site. |
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P0264: The eeSurg VLE Migration Project - RAG Status: GREEN Knowledge base main pages now migrated and with academic team for checking. Knowledge base 140 'orphan' pages identified and ESSQ team have confirmed which pages to be migrated. Course prototype reviewed by Project Board 28 Aug. Second prototype (Academic Surgery) populated. Reviewed and signed off at Programme Board on 06 November. Focus is now on gathering content to be migrated via Word documents. Content will be added to Learn as web content. Academic team raised the potential for additional support in their team required during this process. Will monitor and flag if it becomes an issue. Academic team to discuss with College Office process around issuing tutors with EASE credentials for access to the VLE. |
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DTP001: Apps to User Devices - RAG Status: AMBER A major impact has been that due to the deployment of Windows 10 being postponed from start of term (DTP008/13), key desktop colleague Mark Wiseman is now required to help with preparing Windows 7 for extended use in 2017/18, which will keep him off the project until end of 2017. Meantime, the high level design for the new solution to replace Atlantis has been approved, and a workshop was held to kick off the low level design so that the VSAN build can be done before end of 2017. |
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MLE003: Lecture Recording Implementation - RAG Status: CLOSED The first phase launch of Media Hopper Replay is complete and the project will be moving to closure. 138 rooms were equipped for September 2017 and a number of CMVM rooms were prioritised during the rollout. Use in Veterinary Medicine and Biomedical Sciences is increasing. The School of Medicine were not historic users of the previous service and the second phase of the project will be focussed on supported expanded use in such Schools. There are some particular challenges in the School related to confidential content and the level of access in Learn which will be the focus of the next phase in terms of support. |
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MVM123: Vet School Timetabling and Room Booking Migration - RAG Status: GREEN Successful start of term for UG using central timetabling and room booking, including personalised timetables. Lessons learned from Semester 1 to be discussed and planning for Semester 2 to begin. |
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MVM114: Edinburgh Medical School Review of Support for Timetabling and Room Booking - RAG Status: CLOSED Project closed on 23 March 2018. A report detailing business requirements, options, benefits, constraints and a recommendation for the future provision of support for timetabling and room booking within Edinburgh Medical School has been produced. The Completion Report is available. |
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MVM128: Edinburgh Medical School Timetabling and Room Booking Migration - RAG Status: GREEN
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HSS020: CAHSS WAM Extended Pilot - RAG Status: GREEN
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HSS022: CAHSS WAM Deployment - RAG Status: GREEN
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Other Updates
ISG Innovation fund Project funding allocations have been made and decisions are being communicated. A list should be available for future meetings. |
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TEL049: VLE Minimum Standards - RAG Status: RED Paper has been sent to Senate LTC 15 November meeting outlining the scope of the project. Project manager has been assigned and project brief will be available on Projects website shortly. This will be a multi-year project. |
Section Four: Closed or Withdrawn Projects
Project Info | Project Manager's Commentary |
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MVM118: Deployment of FRY-IT Practique for MBChB | This project started in May 2017. The project was closed on 15 June 2018. The Completion Report is now available. |
MVM115: Technology to support TransNational Education (TNE) | This project started in January 2017. The project was closed on 1 June 2018. The Completion Report is now available. |
MVM124: WAM pilot for Biomedical Sciences - options review | This project started in December 2017. The project was closed on 23 March 2018. The Completion Report is now available. |
MVM117: Virtual Desktop and software access | This project was withdrawn on 31 October 2017. This work is covered in DTP001 Apps to User Devices. |
MVM119: Data Creation and Migration into Practique for MBChB | This project started in April 2017. The project was closed on 17 November 2017. The Completion Report is now available. |
This project started in March 2017 and was closed on 31 October 2017. | |
MVM111: Technology to support short-notice communications to students |
This project started in January 2017 and was closed on 31 October 2017. |
MVM101: Connectivity - on-campus and off-campus | This project started in October 2016 and was closed on 31 October 2017. |
MVM107: Procurement of an online application to support assessment and feedback for MBChB |
This project started in October 2016. This project was closed on 29 August 2017. The Completion Report is now available. |
MVM104: trategy for the upgrade of our computer labs (annual) |
This project started in March 2017 and was closed on 30 August 2017. |
Section Five: Programme Meeting Minutes
Date | Comments |
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31 May 2018 | Programme Review Monthly Meeting - May 2018 |
27 April 2018 | Programme Review Monthly Meeting - April 2018 |
26 February 2018 | Programme Review Monthly Meeting - February 2018 |
26 January 2018 | Programme Review Monthly Meeting - January 2018 |
4 December 2017 | Programme Review Monthly Meeting - December 2017 |
4 November 2017 | Programme Review Monthly Meeting - November 2017 |
30 October 2017 | Programme Review Monthly Meeting - October 2017 |
29 September 2017 | Programme Review Monthly Meeting - September 2017 |
25 August 2017 | Programme Review Monthly Meeting - August 2017 |