Report for September 2018

Report Date
September 2018


Report by Muriel Mewissen on behalf of Alan Gilchrist (MVMLAT Programme Managers) for Philippa Burrell (MVMLAT Programme Owner) and Catherine Elliot (MVM Portfolio Owner)


  • Vet and Medical School sub-group IT meeting
  • College Administration Team (CAT) meeting
  • College Undergraduate Learning and Teaching (CULT) committee
  • Post Graduate Learning and Teaching (PGLTC) committee
  • Excerpts taken into CSG report


Section One: Programme Commentary, RAG and Resources Update


During September, good progress was made in the programme, with two projects successfully delivered:

A new project has also be added to the programme to manage this year upgrade to teaching spaces, and will start next month: 

All projects have a GREEN RAG status. Therefore the overall status of the MVMLAT programme is GREEN.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.


Forward Look - September 2018


Section Two: Projects Not Started

The  un-prioritised projects from last session were reviewed at Programme Review Monthly Meeting - August & September 2018. Two projects were no longer relevant and have been withdrawn. The remaining projects are expected to start in 2018/19 as stated below:

Project Programme Manager's Commentary
MVM102 Innovative Technology review to start mid January 2019
MVM103 Mobile Device Management Withdrawn
MVM106: Student Print Strategy to start in December 2018
MVM109 Technology to support communications with potential students. to start in February 2019
MVM110 Technology to support Open Educational Resources (OER) to start in October 2018
MVM113 Technology to support student portfolios to start in October 2018
MVM116 Video strategy Withdrawn
MVM125: Connectivity - Off-campus 2018/19 to start in November 2018
MVM126: Upgrading of student computer labs 2018/19 to start in January 2019
MVM130 Upgrading of teaching spaces 2018/19 to start mid October 2018


Section Three: Projects in Progress

MVM Learning and Teaching Projects Update

MVM105: Strategy for the upgrade of our teaching spaces (annual) - RAG Status: CLOSED

Report by Alan Gilchrist

Achievements this period

  • Hugh Robson PG Viva Room AV replaced as required.
  • the Completion Report is available to view.


  • None

Next Steps

  • Project Closed

MVM112: Technology to support simulation teaching - RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

  • Draft DPIA created for Simulated Patient Database.  Needs to be checked and approved.


  • None

Next Steps

  • A new Simulated Patient database will be created, providing increased security and functionality.
  • Create an initial draft report outlining the University’s simulation equipment currently available within the Chancellor’s Building Clinical Skills Centre and WGH MEC.  Include proposed maintenance costs, annual recurring costs and replacement cycles.

MVM121: Reporting of Assessment Outcomes for External Bodies - RAG Status: GREEN

Report by Paul De'Ath

Achievements this period

  • The project was unsuspended
  • SSP are ready to engage


  • N/A

Next steps

  • Schedule small workshop with PM, BA, SSP and Development

MVM127: Upgrading of teaching spaces 2017/18 - RAG Status: CLOSED

Report by Alan Gilchrist

Achievements this period

  • AV work completed in the Vet School teaching rooms.
  • The Closure Report is available to view.


  • None

Next Steps

  • Project Closed

MVM129 Support for OSCEs in Practique for MBChB - RAG Status: GREEN

Report by Paul De'Ath

Achievements this period

  • Pilot preparation activity on track
  • Version 6 deployed for both written and osce
  • WIFI tested at the Western and kit ordered to resolve performance issue
  • Held a customer OSCE feedback session with Fry - now part of their test iPad programme


  • N/A this month

Next Steps

  • Support colleagues attending the Practique User Group
  • Fry and MVM assessment teams review pilot
  • Run the pilot over 2 days with 1 day preparation

MVM Portfolio Projects Update

MVM522: MVM Business Process Review for SharePoint Delivery - RAG Status: RED

Report by Paul De'Ath


  • Pilot work being prepared via MVM526 as proof of concept
  • Initiate work against research standalone requirements
  • Commenced discussions around requirements for new Head of academic administration, Philippa Burrell


  • Progress stalled on all SharePoint elements
  • Start of a new academic year has restricted access to team

Next Steps

  • Review test site

Projects outwith the MVM Portfolio Update

Report by Alan Gilchrist and Anne-Marie Scott (LTW):

P0267: The EEMeC Administration Migration Project - RAG Status: GREEN

A number of issues related to content within the VLE have been identified post-migration. A report has been provided to the Programme Director, Head of School and College Registrar summarising the issues.

Given the GMC visit in early November, additional resource has been made available to the College. Staff from LTW are spending time based in Little France and are offering one-to-one sessions with academic colleagues to check links, tidy formatting and other changes as required. 16 sessions have been booked.

Discussions with Library and University Collections colleagues have agreed how best to manage Leganto Resources Lists for the MBChB. First content has been added to the Knowledge Hub site.

P0264: The eeSurg VLE Migration Project - RAG Status: GREEN

Knowledge base main pages now migrated and with academic team for checking. Knowledge base 140 'orphan' pages identified and ESSQ team have confirmed which pages to be migrated.

Course prototype reviewed by Project Board 28 Aug. Second prototype (Academic Surgery) populated. Reviewed and signed off at Programme Board on 06 November. Focus is now on gathering content to be migrated via Word documents. Content will be added to Learn as web content. Academic team raised the potential for additional support in their team required during this process. Will monitor and flag if it becomes an issue. Academic team to discuss with College Office process around issuing tutors with EASE credentials for access to the VLE.

DTP001: Apps to User Devices - RAG Status: AMBER

A major impact has been that due to the deployment of Windows 10 being postponed from start of term (DTP008/13), key desktop colleague Mark Wiseman is now required to help with preparing Windows 7 for extended use in 2017/18, which will keep him off the project until end of 2017.

Meantime, the high level design for the new solution to replace Atlantis has been approved, and a workshop was held to kick off the low level design so that the VSAN build can be done before end of 2017.

MLE003: Lecture Recording Implementation - RAG Status: CLOSED

The first phase launch of Media Hopper Replay is complete and the project will be moving to closure. 138 rooms were equipped for September 2017 and a number of CMVM rooms were prioritised during the rollout.  Use in Veterinary Medicine and Biomedical Sciences is increasing. The School of Medicine were not historic users of the previous service and the second phase of the project will be focussed on supported expanded use in such Schools. There are some particular challenges in the School related to confidential content and the level of access in Learn which will be the focus of the next phase in terms of support.

MVM123: Vet School Timetabling and Room Booking Migration - RAG Status: GREEN

Successful start of term for UG using central timetabling and room booking, including personalised timetables. Lessons learned from Semester 1 to be discussed and planning for Semester 2 to begin.

MVM128: Edinburgh Medical School Timetabling and Room Booking Migration - RAG Status: GREEN

Project is handed over to Service Excellence SAS013/14. Project Closure Report drafted.

HSS020: CAHSS WAM Extended Pilot - RAG Status: GREEN

  • The Simitive project to extend the pilot to the additional subjects; Classics, Archaeology, Philosophy and Language Sciences is complete.
  • Moray House remaining institutes are on track for delivery during May
  • Evaluation completion dates have been received for the pilot schools and when the dates are met the project will be closed (August 2018).

HSS022: CAHSS WAM Deployment  - RAG Status: GREEN

  • Commercial discussion are ongoing for the opt-in schools and expected to complete mid May 2018.
  • New schools have been prepared to accelerate use of the new system and schools framework gap analysis is underway.
  • Vendor support has been arranged to support existing and new on-board schools.  
  • A user forum has been established and the first meeting has convened with very positive outcomes.

Other Updates

ISG Innovation fund

Project funding allocations have been made and decisions are being communicated. A list should be available for future meetings.

TEL049: VLE Minimum Standards - RAG Status: RED

Paper has been sent to Senate LTC 15 November meeting outlining the scope of the project. Project manager has been assigned and project brief will be available on Projects website shortly. This will be a multi-year project.

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary
MVM127: Upgrading of teaching spaces 2017/18  This project was started in February 2018 and was closed on the 28 September 2018. The Closure Report is available to view.
MVM105: Strategy for the upgrade of our teaching spaces (annual) This project was started in September 2016 and was closed on the 28 September 2018. The Completion Report is available to view.

Section Five: Programme Meeting Minutes

Date Comments
27 September 2018 Programme Review Monthly Meeting - August & September 2018

Programme Info


Not available.