Report for November 2018

Report Date
November 2018


Report by Muriel Mewissen on behalf of Alan Gilchrist (MVMLAT Programme Managers) for Philippa Burrell (MVMLAT Programme Owner) and Catherine Elliot (MVM Portfolio Owner)


  • Vet and Medical School sub-group IT meeting
  • College Administration Team (CAT) meeting
  • College Undergraduate Learning and Teaching (CULT) committee
  • Post Graduate Learning and Teaching (PGLTC) committee
  • Excerpts taken into CSG report


Section One: Programme Commentary, RAG and Resources Update


During November, the main progress were in MVM121: Reporting of Assessment Outcomes for External Bodies where MBChB have simplified their requirements and these are being reviewed with Student Systems. Options are being reviewed in December and a way forward is expected to be identified.

A new project is being initiated, and will formally start next month:

All projects are progressing according to plan and have a GREEN RAG status. Therefore the overall status of the MVMLAT programme is GREEN.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.


Forward Look - November 2018


Section Two: Projects Not Started

The  un-prioritised projects from last session were reviewed at Programme Review Monthly Meeting - August & September 2018. Two projects were no longer relevant and have been withdrawn. The remaining projects are expected to start in 2018/19 as stated below:

Project Programme Manager's Commentary
MVM102 Innovative Technology review to start mid January 2019
MVM106: Student Print Strategy to start in December 2018
MVM109 Technology to support communications with potential students. to start in February 2019
MVM110 Technology to support Open Educational Resources (OER) to be reviewed in Q1 2019
MVM113 Technology to support student portfolios to start in December 2018
MVM125: Connectivity - Off-campus 2018/19 to be reviewed in Q1 2019
MVM131: Migration of 12 applications developed in Biomedical Sciences to central support - Analysis & Strategy to start in December 2018


Section Three: Projects in Progress

MVM Learning and Teaching Projects Update

MVM112: Technology to support simulation teaching - RAG Status: GREEN

Report by Alan Gilchrist  - NO UPDATE PROVIDED IN NOVEMBER


  • No progress made this month due to other priorities.

Next Steps

  • A new Simulated Patient database will be created, providing increased security and functionality.
  • Create an initial draft report outlining the University’s simulation equipment currently available within the Chancellor’s Building Clinical Skills Centre and WGH MEC.  Include proposed maintenance costs, annual recurring costs and replacement cycles.

MVM121: Reporting of Assessment Outcomes for External Bodies - RAG Status: GREEN

Report by Paul De'Ath


  • Worked with MBChB to develop clear and agreed requirements
  • These were successfully presented to SSP (Richard and Ryan) at the follow up meeting
  • Walking through the end to end process flow clearly demonstrates that MBChB have modified some business processes which in turn appear to have simplified the requirements


  • N/A

Next steps

  • Follow up meeting scheduled for mid December with PM, BA, SSP, business user and Development to review SSP options

MVM126 Upgrading of student computer labs, teaching and meeting room PCs 2018/19 - RAG Status: GREEN



  • Project initiated
  • Identified computers across all campuses.


  • None

Next Steps

  • Discuss replacements with local IT teams to identify suitable dates for delivery and install.

MVM129 Support for OSCEs in Practique for MBChB - RAG Status: GREEN

Report by Paul De'Ath
  • Held review meeting of Practique and Speedwell with Vet and BMTO colleagues to assess product capability


  • N/A this month

Next Steps

  • Review OSCE pilot marks with academic and analytic staff and Fry-IT
  • End of year project team meeting scheduled to review progress and discuss 2019 requirements
  • End of year meeting with Fry-IT scheduled to review post OSCE pilot feedback
  • Preparing to test new release V6.1 for both written and OSCE

MVM130 Upgrading of teaching spaces 2018/19 - RAG Status: GREEN



  • Project initiated.
  • Identified rooms for the Chancellor's Building and Central Area.


  • None

Next Steps

  • Receive room priorities from Vet School.
  • Discuss plans with local IT teams to raise awareness.

MVM Portfolio Projects Update

MVM522: MVM Business Process Review for SharePoint Delivery - RAG Status: RED

Report by Paul De'Ath


  • IGMM are progressing requirements around date content - they have obtained a resource 1 day a week until April 2019


  • Continued SharePoint developer access - this has been escalated
  • All project milestones are under review and will be determined on or after December 11 sharepoint escalation meeting

Next Steps

  • Clarify access to SharePoint resource
  • All other activity may well be impacted by this issue
  • Prepare pilot for Head of academic administration, Philippa Burrell
  • Progress Usher and IGMM
  • Schedule working group review before end of year

Projects outwith the MVM Portfolio Update

Report by Alan Gilchrist and Anne-Marie Scott (LTW):

P0267: The EEMeC Administration Migration Project - RAG Status: GREEN

A number of issues related to content within the VLE have been identified post-migration. A report has been provided to the Programme Director, Head of School and College Registrar summarising the issues.

Given the GMC visit in early November, additional resource has been made available to the College. Staff from LTW are spending time based in Little France and are offering one-to-one sessions with academic colleagues to check links, tidy formatting and other changes as required. 16 sessions have been booked.

Discussions with Library and University Collections colleagues have agreed how best to manage Leganto Resources Lists for the MBChB. First content has been added to the Knowledge Hub site.

P0264: The eeSurg VLE Migration Project - RAG Status: GREEN

Knowledge base main pages now migrated and with academic team for checking. Knowledge base 140 'orphan' pages identified and ESSQ team have confirmed which pages to be migrated.

Course prototype reviewed by Project Board 28 Aug. Second prototype (Academic Surgery) populated. Reviewed and signed off at Programme Board on 06 November. Focus is now on gathering content to be migrated via Word documents. Content will be added to Learn as web content. Academic team raised the potential for additional support in their team required during this process. Will monitor and flag if it becomes an issue. Academic team to discuss with College Office process around issuing tutors with EASE credentials for access to the VLE.

DTP001: Apps to User Devices - RAG Status: AMBER

A major impact has been that due to the deployment of Windows 10 being postponed from start of term (DTP008/13), key desktop colleague Mark Wiseman is now required to help with preparing Windows 7 for extended use in 2017/18, which will keep him off the project until end of 2017.

Meantime, the high level design for the new solution to replace Atlantis has been approved, and a workshop was held to kick off the low level design so that the VSAN build can be done before end of 2017.

MLE003: Lecture Recording Implementation - RAG Status: CLOSED

The first phase launch of Media Hopper Replay is complete and the project will be moving to closure. 138 rooms were equipped for September 2017 and a number of CMVM rooms were prioritised during the rollout.  Use in Veterinary Medicine and Biomedical Sciences is increasing. The School of Medicine were not historic users of the previous service and the second phase of the project will be focussed on supported expanded use in such Schools. There are some particular challenges in the School related to confidential content and the level of access in Learn which will be the focus of the next phase in terms of support.

MVM123: Vet School Timetabling and Room Booking Migration - RAG Status: GREEN

Successful start of term for UG using central timetabling and room booking, including personalised timetables. Lessons learned from Semester 1 to be discussed and planning for Semester 2 to begin.

MVM128: Edinburgh Medical School Timetabling and Room Booking Migration - RAG Status: GREEN

Project is handed over to Service Excellence SAS013/14. Project Closure Report drafted.

HSS020: CAHSS WAM Extended Pilot - RAG Status: CLOSED

  • This project was started in September 2017 and was closed on the 28 September 2018. The Closure Report is available to view.

HSS022: CAHSS WAM Deployment  - RAG Status: GREEN

  • The Business School and SPS are ready to commence UAT.  
  • Economics have appointed a new head and deputy head of school.  This has created a delay with UAT.  
  • Build for ECA is complete and data cleansing is in progress.  
  • COL build is in progress and is expected to complete by mid November 2018.
  • ECA's remaining subjects are now joining the roll-out.  This change will extend the college delivery by one month.  A change request has been submitted to support ECA extension and the additional budget. 
  • SPS have provided a further two subject WAMS.  If this is to be built into the system, this would mean additional costs. This needs to be agreed with the sponsor.  
  • Additional administrator training courses have been arranged to support new subject areas coming on-board and for other schools requiring training.   .

Other Updates

ISG Innovation fund

Project funding allocations have been made and decisions are being communicated. A list should be available for future meetings.

TEL049: VLE Minimum Standards - RAG Status: RED

Paper has been sent to Senate LTC 15 November meeting outlining the scope of the project. Project manager has been assigned and project brief will be available on Projects website shortly. This will be a multi-year project.

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary
MVM127: Upgrading of teaching spaces 2017/18  This project was started in February 2018 and was closed on the 28 September 2018. The Closure Report is available to view.
MVM105: Strategy for the upgrade of our teaching spaces (annual) This project was started in September 2016 and was closed on the 28 September 2018. The Completion Report is available to view.

Section Five: Programme Meeting Minutes

Date Comments
2 November 2018 Programme Review Monthly Meeting - October 2018
27 September 2018 Programme Review Monthly Meeting - August & September 2018



Not available.