Report for February 2019
- Report Date
- February 2019
Report by Muriel Mewissen on behalf of Alan Gilchrist (MVMLAT Programme Managers) for Philippa Burrell (MVMLAT Programme Owner) and Catherine Elliot (MVM Portfolio Owner)
Distribution:
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Vet and Medical School sub-group IT meeting
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College Administration Team (CAT) meeting
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College Undergraduate Learning and Teaching (CULT) committee
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Post Graduate Learning and Teaching (PGLTC) committee
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Excerpts taken into CSG report
Section One: Programme Commentary, RAG and Resources Update
Commentary
During February, work has progress well with a new project starting:
and delivery in two projects:
- MVM121 Reporting of assessment outcomes to external bodies has delivered a Recommendation Paper and will close next month.
- MVM129 Support for OSCEs in Practique for MBChB went LIVE for Year 6 OSCE exams, a news item has been published.
Most projects have a GREEN RAG status, however two have been changed to AMBER:
- MVM126 Upgrading of student computer labs, teaching and meeting room PCs 2018/19 with a reduction scope following a budget cut.
- MVM130 Upgrading of teaching spaces 2018/19 due to delays with the supplier.
The overall status of the MVMLAT programme is GREEN.
Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.
Forward Look - February 2018
Section Two: Projects Not Started
The un-prioritised projects from last session were reviewed at Programme Review Monthly Meeting - August & September 2018. Two projects were no longer relevant and have been withdrawn. The remaining projects are expected to start in 2018/19 as stated below:
Project | Programme Manager's Commentary |
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MVM102 Innovative Technology review | to be reviewed in Q1 2019 |
MVM106: Student Print Strategy | to start in March 2019 |
MVM109 Technology to support communications with potential students. | to be reviewed in Q1 2019 |
MVM110 Technology to support Open Educational Resources (OER) | to be reviewed in Q1 2019 |
MVM113 Technology to support student portfolios | to start in March 2019 |
Section Three: Projects in Progress
MVM Learning and Teaching Projects Update
MVM112: Technology to support simulation teaching - RAG Status: GREEN Report by Alan GilchristAchievements this period
Next Steps
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MVM121: Reporting of Assessment Outcomes for External Bodies - RAG Status: GREEN Report by Paul De'AthAchievements
Issues
Next steps
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MVM125: Connectivity - Off-campus 2018/19 - RAG Status: GREEN Report by Alan Gilchrist Achievements this period
Next Steps
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MVM126 Upgrading of student computer labs, teaching and meeting room PCs 2018/19 - RAG Status: AMBER Report by Alan GilchristAchievements this period
Issues
Next Steps
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MVM129 Support for OSCEs in Practique for MBChB - RAG Status: GREEN Report by Paul De'AthAchievements
Issues
Next Steps
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MVM130 Upgrading of teaching spaces 2018/19 - RAG Status: AMBER Report by Alan GilchristAchievements this period
Issues
Next Steps
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MVM131: Migration of 12 applications developed in Biomedical Sciences to central support - Analysis & Strategy - RAG Status: GREEN Report by Geoff CropleyAchievements this period
Issues
Next Steps
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MVM Portfolio Projects Update
MVM522: MVM Business Process Review for SharePoint Delivery - RAG Status: RED Report by Paul De'AthAchievements
Issues
Next Steps
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Projects outwith the MVM Portfolio Update
Report by Alan Gilchrist and Anne-Marie Scott (LTW):
P0267: The EEMeC Administration Migration Project - RAG Status: GREEN A number of issues related to content within the VLE have been identified post-migration. A report has been provided to the Programme Director, Head of School and College Registrar summarising the issues. Given the GMC visit in early November, additional resource has been made available to the College. Staff from LTW are spending time based in Little France and are offering one-to-one sessions with academic colleagues to check links, tidy formatting and other changes as required. 16 sessions have been booked. Discussions with Library and University Collections colleagues have agreed how best to manage Leganto Resources Lists for the MBChB. First content has been added to the Knowledge Hub site. |
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P0264: The eeSurg VLE Migration Project - RAG Status: GREEN Knowledge base main pages now migrated and with academic team for checking. Knowledge base 140 'orphan' pages identified and ESSQ team have confirmed which pages to be migrated. Course prototype reviewed by Project Board 28 Aug. Second prototype (Academic Surgery) populated. Reviewed and signed off at Programme Board on 06 November. Focus is now on gathering content to be migrated via Word documents. Content will be added to Learn as web content. Academic team raised the potential for additional support in their team required during this process. Will monitor and flag if it becomes an issue. Academic team to discuss with College Office process around issuing tutors with EASE credentials for access to the VLE. |
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DTP001: Apps to User Devices - RAG Status: GREEN Project board has agreed that we will look to launch the service in Summer 2019, with first student groups using the service from start of Semester September 2019. The project and college teams are to focus on completing functional testing as soon as possible, with further phase of performance testing to follow once 10Gb network and technical testing activities have concluded. The service name is to change from AppsAnywhere and we are looking to have final name chosen by end of February to allow for the necessary changes to be made to projects materials and artefacts (e.g. logos, training videos etc). |
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MLE003: Lecture Recording Implementation - RAG Status: CLOSED The first phase launch of Media Hopper Replay is complete and the project will be moving to closure. 138 rooms were equipped for September 2017 and a number of CMVM rooms were prioritised during the rollout. Use in Veterinary Medicine and Biomedical Sciences is increasing. The School of Medicine were not historic users of the previous service and the second phase of the project will be focussed on supported expanded use in such Schools. There are some particular challenges in the School related to confidential content and the level of access in Learn which will be the focus of the next phase in terms of support. |
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MVM123: Vet School Timetabling and Room Booking Migration - RAG Status: CLOSED Project was closed September 2018. |
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MVM128: Edinburgh Medical School Timetabling and Room Booking Migration - RAG Status: GREEN Project is handed over to Service Excellence SAS013/14. Project Closure Report drafted. |
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HSS020: CAHSS WAM Extended Pilot - RAG Status: CLOSED
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HSS022: CAHSS WAM Deployment - RAG Status: GREEN
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Other Updates
ISG Innovation fund Project funding allocations have been made and decisions are being communicated. A list should be available for future meetings. |
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TEL049: VLE Minimum Standards - RAG Status: RED Paper has been sent to Senate LTC 15 November meeting outlining the scope of the project. Project manager has been assigned and project brief will be available on Projects website shortly. This will be a multi-year project. |
Section Four: Closed or Withdrawn Projects
Project Info | Project Manager's Commentary |
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MVM127: Upgrading of teaching spaces 2017/18 | This project was started in February 2018 and was closed on the 28 September 2018. The Closure Report is available to view. |
MVM105: Strategy for the upgrade of our teaching spaces (annual) | This project was started in September 2016 and was closed on the 28 September 2018. The Completion Report is available to view. |
Section Five: Programme Meeting Minutes
Date | Comments |
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15 January 2019 | |
4 December 2018 | |
2 November 2018 | Programme Review Monthly Meeting - October 2018 |
27 September 2018 | Programme Review Monthly Meeting - August & September 2018 |