Report for July 2019

Report Date
July 2019

 

Report by Muriel Mewissen on behalf of Alan Gilchrist (MVMLAT Programme Managers) for Philippa Burrell (MVMLAT Programme Owner) and Catherine Elliot (MVM Portfolio Owner)

 

Distribution:
  • Vet and Medical School sub-group IT meeting
  • College Administration Team (CAT) meeting
  • College Undergraduate Learning and Teaching (CULT) committee
  • Post Graduate Learning and Teaching (PGLTC) committee
  • Excerpts taken into CSG report

 

Section One: Programme Commentary, RAG and Resources Update

Commentary

During July, work continued across the programme but there was some slow progress and delays on some projects due to unavailability of stakeholders over the summer period. MVM132 MBChB ranking reports in BI Suite will now extend to next session.

All other projects are GREEN, except for MVM130 Upgrading of teaching spaces 2018/19 which continues to report a RED RAG status to highlight the risk around the refurbishment works in WGH that may impact on start of term if work is not completed in time in the teaching spaces. Contingency plans are in place.

The overall status of the MVMLAT programme is RED.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

 

Forward Look - July 2019

 

Section Two: Projects Not Started

The  un-prioritised projects from last session were reviewed at Programme Review Monthly Meeting - August & September 2018. Two projects were no longer relevant and have been withdrawn.

The remaining projects below were expected to start in 2018/19. However, due to competing priorities and lack of capacity in MVM, these were not started in 2018/19 and will be considered for next session (2019/20).

Project Programme Manager's Commentary
MVM102 Innovative Technology review TBC
MVM106: Student Print Strategy TBC
MVM109 Technology to support communications with potential students. TBC
MVM110 Technology to support Open Educational Resources (OER) TBC
MVM113 Technology to support student portfolios TBC

 

Section Three: Projects in Progress

MVM Learning and Teaching Projects Update

MVM112: Technology to support simulation teaching - RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

  • Installation of new manikins completed by supplier and Alan Gilchrist and used successfully for the first teaching sessions on 30th and 31st July.

Next Steps

  • Continue development of Simulated Patient database.
  • Create an initial draft report outlining the University’s simulation equipment currently available within the Chancellor’s Building Clinical Skills Centre and WGH MEC.  Include proposed maintenance costs, annual recurring costs and replacement cycles.

MVM125: Connectivity - Off-campus 2018/19 - RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

  • Decision has been made to fund the eduroam installations for NHS Forth Valley on a 5 year support agreement, so progress can now been made in this area.

Issues

  • Due to priority of moving to the central timetabling system and the teaching spaces upgrades, creating the build for the PAEP library hasn't progressed.

Next Steps

  • Create a suitable PC build configuration for the PAEP library and install on the computers on site.
  • Receive suggested options for restoring eduroam connectivity in NHS Lanarkshire.
  • Discuss eduroam installation with supplier for NHS Forth Valley and raise purchase order.

MVM130 Upgrading of teaching spaces 2018/19 - RAG Status: RED

Report by Alan Gilchrist

Achievements this period

  • Vet School installations started but haven't been completed by the end of the month as planned, due in part to some cabling issues.
  • Kennedy Tower lecture theatre completed 3 days later than originally planned, due to issue raised last month regarding the hole for the new projector - only one NHS booking had to be moved due to the delay, so teaching was not affected.
  • AV contractor has completed the majority of the Chancellor's Building upgrades and working with Alan Gilchrist have implemented temporary solutions for the other rooms, so teaching could begin on 30th July.

Issues

  • The main contractor for the Western General Medical Education Centre is still behind schedule and the phase 1 rooms (3 x seminar rooms) haven't been completed by the end of the month as originally planned.  AV contractor is now due on site to start their work on 12th August, giving them 2 weeks to get the phase 1 rooms ready for teaching to start on 26th.  University network needs to be fully commissioned for AV installation to complete.
  • The wrong RJ45 ports were installed in the Chancellor's Building rooms, which has meant some of the video signals are unstable and temporary solutions for the first teaching sessions had to be implemented.
  • The main AV technician for the Chancellor's Building had to go on paternity leave after 2 days on the job, so certain aspects of the install won't be fully complete until he returns.

Next Steps

  • Design solutions for the installation of the air canisters and the nurse/emergency call system for the Western General Medical Education Centre.
  • AV contractors to start in Western General Medical Education Centre 12th August.
  • Complete Vet School installations.
  • RJ45 ports to be replaced in Chancellor's Building and then AV contractor to return to complete installations.
MVM132 MBChB ranking reports in BI Suite  - RAG Status: GREEN
Report by Muriel Mewissen

Achievements this period

  • Progress team meeting held
  • UAT by MBChB in progress

Issues

Next Steps

  • Schedule a further project team meeting in August
  • Complete work on Universe
MVM133 CMVM Curriculum Mapping Tool - Requirements - RAG Status: GREEN
Report by Kevin Hone

Achievements this period

  • A demonstration was provided by the University of Manchester on their product.
  • A Recommendations Paper has been written and shared with project team members.
  • This has been discussed with project team members and conversation recorded for the benefit of one sponsor unable to attend.

Issues

  • None

Next Steps

  • To reach a decision on the way forward.
  • To bring project closure.

MVM Portfolio Projects Update

MVM522: MVM Business Process Review for SharePoint Delivery - RAG Status: CLOSED

Report by Paul De'Ath

Achievements this period

  •  Project closed.  SharePoint site is taken forward by CMVM to be developed internally as BAU.
  • Closure Report was approved on 2 August 2019.

Projects outwith the MVM Portfolio Update

Report by Alan Gilchrist and Anne-Marie Scott (LTW):

P0267: The EEMeC Administration Migration Project - RAG Status: GREEN

A number of issues related to content within the VLE have been identified post-migration. A report has been provided to the Programme Director, Head of School and College Registrar summarising the issues.

Given the GMC visit in early November, additional resource has been made available to the College. Staff from LTW are spending time based in Little France and are offering one-to-one sessions with academic colleagues to check links, tidy formatting and other changes as required. 16 sessions have been booked.

Discussions with Library and University Collections colleagues have agreed how best to manage Leganto Resources Lists for the MBChB. First content has been added to the Knowledge Hub site.

P0264: The eeSurg VLE Migration Project - RAG Status: GREEN

Knowledge base main pages now migrated and with academic team for checking. Knowledge base 140 'orphan' pages identified and ESSQ team have confirmed which pages to be migrated.

Course prototype reviewed by Project Board 28 Aug. Second prototype (Academic Surgery) populated. Reviewed and signed off at Programme Board on 06 November. Focus is now on gathering content to be migrated via Word documents. Content will be added to Learn as web content. Academic team raised the potential for additional support in their team required during this process. Will monitor and flag if it becomes an issue. Academic team to discuss with College Office process around issuing tutors with EASE credentials for access to the VLE.

DTP001: Apps to User Devices - RAG Status: GREEN

Project board has agreed that we will look to launch the service in Summer 2019, with first student groups using the service from start of Semester September 2019.  The project and college teams are to focus on completing functional testing as soon as possible, with further phase of performance testing to follow once 10Gb network and technical testing activities have concluded.  The service name is to change from AppsAnywhere and we are looking to have final name chosen by end of February to allow for the necessary changes to be made to projects materials and artefacts (e.g. logos, training videos etc).

MLE003: Lecture Recording Implementation - RAG Status: CLOSED

The first phase launch of Media Hopper Replay is complete and the project will be moving to closure. 138 rooms were equipped for September 2017 and a number of CMVM rooms were prioritised during the rollout.  Use in Veterinary Medicine and Biomedical Sciences is increasing. The School of Medicine were not historic users of the previous service and the second phase of the project will be focussed on supported expanded use in such Schools. There are some particular challenges in the School related to confidential content and the level of access in Learn which will be the focus of the next phase in terms of support.

MVM123: Vet School Timetabling and Room Booking Migration - RAG Status: CLOSED

Project was closed in August 2019. The Closure Report is available to view.

MVM128: Edinburgh Medical School Timetabling and Room Booking Migration - RAG Status: CLOSED

Project was closed in March 2019. The Closure Report is available to view.

HSS020: CAHSS WAM Extended Pilot - RAG Status: CLOSED

  • This project was started in September 2017 and was closed on the 28 September 2018. The Closure Report is available to view.

HSS022: CAHSS WAM Deployment  - RAG Status: GREEN

Achievements this period

  • Functional work is completed.
  • All school have a working application.

Next Steps

  • Project Closure

Other Updates

TEL049: VLE Minimum Standards - RAG Status: RED

Paper has been sent to Senate LTC 15 November meeting outlining the scope of the project. Project manager has been assigned and project brief will be available on Projects website shortly. This will be a multi-year project.

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary
MVM126 Upgrading of student computer labs, teaching and meeting room PCs 2018/19 This project started in October 2018 and closed on 28 June 2019. The Closure report is now available.
MVM129 Support for OSCEs in Practique for MBChB This project started in June 2018 and closed on 28 June 2019. The Closure Report is now available.
MVM131: Migration of 12 applications developed in Biomedical Sciences to central support - Analysis & Strategy This project started in December 2018 and closed on 28 June 2019. The Closure Report is available to view.
MVM121: Reporting of Assessment Outcomes for External Bodies This project started in May 2017 and closed on 22 March 2019. The Closure Report is available to view.
MVM127: Upgrading of teaching spaces 2017/18  This project started in February 2018 and closed on 28 September 2018. The Closure Report is available to view.
MVM105: Strategy for the upgrade of our teaching spaces (annual) This project started in September 2016 and closed on 28 September 2018. The Completion Report is available to view.

Section Five: Programme Meeting Minutes

Date

Comments

11 June 2019 Programme Review Monthly Meeting - May 2019
14 May 2019 Programme Review Monthly Meeting - April 2019
19 April 2019 Programme Review Monthly Meeting - February & March 2019
15 January 2019  
4 December 2018  
2 November 2018 Programme Review Monthly Meeting - October 2018
27 September 2018 Programme Review Monthly Meeting - August & September 2018

Programme Info

Documentation

Not available.