Report for April 2020

Report Date
April 2020

 

Report by Susan Ridder-Patrick (MVMLAT Programme Manager) for Philippa Burrell (MVMLAT Programme Owner) and Catherine Elliot (MVM Portfolio Owner)

Distribution:

  • Vet and Medical School sub-group IT meeting
  • College Administration Team (CAT) meeting
  • College Undergraduate Learning and Teaching (CULT) committee
  • Post Graduate Learning and Teaching (PGLTC) committee
  • Excerpts taken into CSG report

Section One: Programme Commentary, RAG and Resources Update

Commentary

Programme status: The overall status of the MVMLAT programme is AMBER. More projects are being impacted by Covid-19 with some reduction in staff availability.

Risks

  • Novel Coronavirus (Covid-19): There is a risk this programme may be impacted by any measures that are implemented to reduce impact from the spread of Covid-19. The risk is held at portfolio level.

Project highlights

  • MVM112: GREEN - Progressing well
  • MVM125: SUSPENDED until access to buildings is re-enabled and NHS IT staff have capacity
  • MVM132: RED - Project impacted by Covid-19 exam and assessment changes. Impact will start being assessed in May.
  • MVM135: AMBER - Scope increased to include making all teaching and meeting rooms in MVM capable of delivering online teaching.
  • MVM136: AMBER - Progressing but Covid-19 impact to planned work and contract being reviewed in May
  • MVM137: SUSPENDED - 140 PCs ordered cannot be installed until Covid-19 restrictions are lifted. Further orders postponed.
  • MVM138: AMBER - Progressing but impacted by some loss of staff time due to Covid-19 impact
  • MVM139: SUSPENDED as planned until other projects completed
  • MVM516: AMBER - Progressing but impacted by some loss of staff time due to Covid-19 impact

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

Forward Look - April 2020  

 

Section Two: Projects Not Started 

Due to competing priorities and lack of capacity in MVM, there are a number of projects noted as not currently planned for inclusion in 19/20.

Project Programme Manager's Commentary
House Hub TBC - not currently planned in 19/20
Labyrinth TBC - not currently planned in 19/20
PathCAL TBC - not currently planned in 19/20
MVM102 Innovative Technology review TBC - not currently planned in 19/20
MVM106: Student Print Strategy TBC if still required - not currently planned in 19/20
MVM109 Technology to support communications with potential students. TBC if covered by SEP SRA Enquiry Management - not currently planned in 19/20
MVM110 Technology to support Open Educational Resources (OER) TBC - not currently planned in 19/20
MVM113 Technology to support student portfolios TBC if still required - not currently planned in 19/20

 

Section Three: Projects in Progress

MVM Learning and Teaching Projects Update

MVM112: Technology to support simulation teaching - RAG Status: GREEN

Report by Alan Gilchrist 

Achievements this period

  • Progress has been made in implementing a replacement Simulated Patient Database using MS PowerApps as the platform.  The current version's capabilities have almost entirely been replicated and once these have been completed, the enhancements that had originally been requested will be built.

Issues

  • University license for MS PowerApps doesn't include the ability to connect to SQL databases, therefore the backend of the Simulated Patient database will need to be changed.  For initial testing, this is an Excel spreadsheet located on OneDrive. 

Next Steps

  • Evaluate the possibility of another organisation's database to see if it could be used within our context.
  • Continue development of Simulated Patient database, looking more into the MS PowerApps route.
  • Complete second half of draft report outlining the University’s simulation equipment currently available within the Chancellor’s Building Clinical Skills Centre and WGH MEC.  Include proposed maintenance costs, annual recurring costs and replacement cycles.

MVM125: Connectivity - Off-campus 2018/19 - RAG Status: SUSPENDED

Report by Alan Gilchrist  

Achievements this period

  • Project has been suspended due to a reliance on NHS IT staff for much of the work and an inability to access certain buildings.
  • Requests for assistance from clinicians and students in NHS areas will be dealt with on a best efforts basis under business as usual, until effort from NHS IT staff can be released from their other duties due to COVID-19.

Issues

  •  None

Next Steps

  •  Lift suspension when access to buildings is re-enabled and NHS IT staff have capacity
MVM132 MBChB ranking reports in BI Suite  - RAG Status: RED
Report by Susan Ridder-Patrick

Achievements this period

  •  None

Issues

  • Business lead unavailable until w/c 5th may at earliest to assess Covid-19 impact. With the examination and assessment decisions as a result of Covid-19, there is expected to be an impact on how the ranking report will work. The Business Lead currently has no capacity (due to dealing with the Covid-19 changes) to assess the impact and therefore there is no assessment of the amount of re-work that may be required and therefore when delivery can be expected.

Next Steps

  • Understand impact from Covid-19 changes
  • Re-plan project

MVM135 Upgrading of Teaching Spaces 2019/20 - RAG Status: AMBER

Report by Alan Gilchrist 

Achievements this period

  • AV designs for Vet School rooms have been completed enough to put out tender documents to AV contractors on a supply only basis.  Room 1.21 will need a few alterations once we can return to the building to test the simulation equipment in the room.
  • AV designs for Greenfield Suite and Henry Littlejohn rooms have been completed enough to put out tender documents to AV contractors on a supply only basis.
  • Scope has been expanded to deliver online teaching capability in all existing and 'to be refurbished' teaching and meeting rooms (research and business) across the College.

Issues

  • Due to COVID-19 outbreak, the completion of all estates and central IS funded refurbishment projects has been postponed.  The design work and tendering processes will continue, but that is when the work will stop.

Next Steps

  • Further investigation regarding the equipment requirements for Vet School 1.21 Clinical Skills needs to be carried out.
  • Draft of costs to deliver online teaching capability in all existing and 'to be refurbished' rooms be supplied to the Head of IT for the College by 6th May.

MVM136 Practique Roll-out - RAG Status: AMBER

Report by Susan Ridder-Patrick

Achievements this period

  • BMTO continued to develop the content in Practique for the pilot in mid-May
  • Vets continued work with the supplier on the resulting process and exam preparation

Issues

  • Covid-19 impact to planned work and contract being reviewed in May

Next Steps

  • BMTO to proceed with pilot mid-May
  • Vets to continue with resulting work and exam preparation
  • MVMLAT programme manager to review contractual position with Head of IT 

MVM137 Upgrading of Student Computer Labs , Teaching and Meeting Room PC 19/20 - RAG Status: SUSPENDED

Report by Alan Gilchrist  

Achievements this period

  •  N/A

Issues

  • N/A

Next Steps

  • N/A

MVM516 BMS - Honours Project Portal Future Support - RAG Status: AMBER

Report by Andrew Millington

Achievements this period

  • Implemented a downloadable report listing project modifications and their associated programmes
  • Added ability to email report to project leads

Issues

  • Due to Covid-19, we have been a team member down for much of April. This has meant we have had to spread development resources over projects and have not had as much time to work on this project as we expected

Next Steps

  • Produce programme lists of suitable programmes in PDF format

MVM138 Vets EMS Placement Management - RAG Status: AMBER

Report by Andrew Millington

Achievements this period

  • Allow admin to approve or deny animal husbandry EMS placements
  • Send rejection or approval notifications of placements to students
  • Notify admins when a placement is awaiting review
  • Allow students to edit placement details prior to approval
  • Allow students to send letter of introduction
  • Upload assessment form once placement is completed
  • Add health and safety checks such as vaccination and insurance details

Issues

  • A team member has been off due to caring for dependents during the Covid-19 pandemic. They have returned to work on a part-time basis for the foreseeable future which will impact on project timings
  • Due to staff absence, we have built up a large amount of tasks which require peer review. These are slowly being worked through

Next Steps

  • Clear the peer review backlog
  • Focus on Animal Husbandry EMS functionality as Clinical EMS functionality is largely in place

MVM139 Curriculum Mapping Tool (COMMAND) RAG Status: SUSPENDED (BLUE)

Report by Andrew Millington

Achievements this period

  •  N/A

Issues

  •  N/A

Next Steps

  •  N/A

Projects outwith the MVM Portfolio Update

Report by Alan Gilchrist and Karen Howie (LTW):

EEMeC and EEVeC

The programme has been and continues to complete projects to close down functionality on both EEMeC and EEVeC with a view to eventually decommissioning.  There is a requirement to maintain (read only) access for a period and the programme is in the process of determining those dates for its 3 year plan.

 

TEL056: Edinburgh Surgery Online Learn go-live - RAG Status: BLUE - Closed

DTP001: Apps to User Devices - RAG Status: AMBER

Summary of Achievements in last period:

  • Progress on actions 
  • This project is on temporary hold due to the disruption caused by the Corona Virus.

Risks and Issues

  • Potential disruption from Corona Virus may impact on ability to deliver to the project timeline
  • Activities to support home study and home working  has impacted on Desktop Services availability to enable delivery in the planned timeline

Next Steps 

  • Draft and schedule communications for go live
  • Re-schedule Project Board meeting for post-soft launch
  • Schedule closure activities
  • Attain approval for project closure

HSS022: CAHSS WAM Deployment  - RAG Status: BLUE - Closed

TEL057: Learn Foundations - RAG Status: AMBER

Achievements this period

  • Continued on the Phase Two work streams.
  • Continued with the 2nd round of engagement sessions with the all Schools.
  • Phase Two review of the programme of training continued.
  • Finalised the Learn Foundations Phase Two template.
  • Student recruitment picked up with 9 students interviewed and a request made for an additional 11 to be recruited.

Issues

  • The COVID-19 response had an impact on the project with the School focus shifting from Learn Foundations to Remote Teaching/Exams which has meant the programme of engagement has been delayed as a result. 
  • UX recruitment and activity is on hold currently due to resourcing availability as a result of the COVID-19 response.

Next Steps

  • Continue on the Phase Two work streams.
  • Complete the 2nd round of engagement sessions with the all Schools.
  • Gain commitment from the non-phase one Schools to join the Learn Foundations project within Phase Two.
  • Phase Two review of the programme of training to be continued.
  • Provide a copy of the template to all Schools wishing to progress with a Phase Two delivery.

Section Four: Closed or Withdrawn Projects

Only those projects closed from 28th June 2019 onwards are included in this table. A full history of completed projects is available on the programme's website.

Project Info Project Manager's Commentary
MVM126 Upgrading of student computer labs, teaching and meeting room PCs 2018/19 This project started in October 2018 and closed on 28 June 2019. The Closure report is now available.
MVM129 Support for OSCEs in Practique for MBChB This project started in June 2018 and closed on 28 June 2019. The Closure Report is now available.
MVM131: Migration of 12 applications developed in Biomedical Sciences to central support - Analysis & Strategy This project started in December 2018 and closed on 28 June 2019. The Closure Report is available to view.
MVM133: CMVM Curriculum Mapping Tool - Requirements This project started in April 2019 and closed on 9th August 2019.  The Closure Report is available to view. 
MVM130: Upgrading of teaching spaces 2018/19 This project started in October 2018 and closed on 1st November 2019. The Closure Report is available to view.
MVM134 MBChB Evaluation System This project started in September 2019 and closed on 8th April 2020. The Closure Report is available to view.

Section Five: Programme Meeting Minutes

Minutes for all programme meetings are available on the MVMLAT website. Only the most recent five meetings direct links are included in this table:

Date

Comments

21 April 2020 Programme Review Monthly Meeting - March 2020
10 March 2020 Programme Review Monthly Meeting - February 2020
18 February 2020 Programme Review Monthly Meeting - January 2020
14 January 2020 Programme Review Monthly Meeting - December 2019
10 December 2019 Programme Review Monthly Meeting - November 2019

Section Six: MVM Portfolio Projects Update 

The MVM Portfolio contains three programmes: CMVM Learning and Teaching - MVMLAT (this programme); CMVM Business Administration - MVMBUS and CMVM Research - MVMRES. Information on current work in MVMBUS and MVMRES are available on the following websites:

Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No

Programme Info

Documentation

Not available.