Report for August 2020

Report Date
August 2020

 

Report by Susan Ridder-Patrick (MVMLAT Programme Manager) for Philippa Burrell (MVMLAT Programme Owner) and Catherine Elliot (MVM Portfolio Owner)

Distribution:

  • Vet and Medical School sub-group IT meeting
  • College Administration Team (CAT) meeting
  • College Undergraduate Learning and Teaching (CULT) committee
  • Post Graduate Learning and Teaching (PGLTC) committee
  • Excerpts taken into CSG report

Section One: Programme Commentary, RAG and Resources Update

Commentary

Programme status: The overall status of the MVMLAT programme for August 2020 is AMBER. The CMVM eAssessment project delivered as planned and progress was made on the majority of other projects. However, further slight delays in Vets EMS (MVM138) and BMS Hons Portal (MVM516) projects continue to put the development and delivery of the 20/21 plan at risk.

Risks

  • Novel Coronavirus (Covid-19): There is a risk this programme may be impacted by any measures that are implemented to reduce impact from the spread of Covid-19. The risk is held at portfolio level.

Project highlights

  • MVM112: GREEN - Simulated Patient database development completed; project now in Closure phase
  • MVM125: SUSPENDED 
  • MVM135: AMBER - Progress has been made on some installations but delay in some deliveries and error in another putting project at risk
  • MVM136: GREEN - no project progress this month as priority was programme work to secure contract for 20/21. Overall project timelines unaffected.
  • MVM138: AMBER - Progress made but slight delay to deployment 
  • MVM139: SUSPENDED
  • MVM140: GREEN - Delivered in August as planned. Closure process underway.
  • MVM516:  AMBER - Progress this month means project's status decreased to AMBER from RED last month.  

Non-project work

  • Security issue  on open.med: Solution has been deployed
  • Contract renewal process for Practique for academic year 20/21 completed

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

Forward Look - August 2020  

 

Section Two: Projects Not Started 

 

Project Programme Manager's Commentary
House Hub TBC - not currently planned in 19/20; may be able to use software already available
Labyrinth In draft plan for 20/21
PathCAL In draft plan for 20/21

 

Section Three: Projects in Progress

MVM Learning and Teaching Projects Update

MVM112: Technology to support simulation teaching - RAG Status: GREEN

Report by Alan Gilchrist 

Achievements this period

  • Simulated Patient database has now been developed as per the original requirements.  New requirements relating to reporting have been raised, however as these are additions they will be developed as part of 'business as usual' work.
  • Draft report outlining the University’s simulation equipment currently available within the Chancellor’s Building Clinical Skills Centre and WGH MEC has been written and will be sent out in the first instance to the MBChB Deputy Director (Clinical Skills) so that they can approve the content.

Issues

  • None

Next Steps

  • Write project closure report and then close project.

MVM125: Connectivity - Off-campus 2018/19 - RAG Status: SUSPENDED

Report by Alan Gilchrist  

Achievements this period

  •  N/A

Issues

  •  N/A

Next Steps

  •  N/A

MVM135 Upgrading of Teaching Spaces 2019/20 - RAG Status: AMBER

Report by Alan Gilchrist 

Achievements this period

  • AV installation in Mackenzie Medical Practice room 1.03 took place on 4th August.
  • AV installation in Dermatology seminar room took place on 5th August.
  • Various pieces of equipment for the Greenfield Suite main lab, side rooms and Henry Littlejohn rooms have started to be delivered.

Issues

  • The camera mount installed in Vet School G.45 on 3rd August hadn't been fully customised to our requirements, so has had to be sent back to the manufacturer to be adjusted.  A timeframe for the adjustments hasn't been provided yet.
  • We are still waiting for the webcams and other minor AV parts to be delivered.

Next Steps

  • Remaining rooms for upgrading will be scheduled as and when the AV kit, AV contractors and estates work are ready.
  • Further investigation regarding the equipment requirements for Vet School 1.21 Clinical Skills needs to be carried out.  This will need to wait until the building is reopened, as testing of the existing equipment is required.

MVM136 Practique Roll-out - RAG Status: GREEN

Report by Susan Ridder-Patrick

Achievements this period

  • None this period as focus was at programme level to complete contract renewal work

Issues

  • None

Next Steps

  • Continue the Vets and BMTO pilot work

MVM516 BMS - Honours Project Portal Future Support - RAG Status:  AMBER

Report by Andrew Millington

Achievements this period

  • Added off-portal projects for students
  • Fixed a bug in the suitability report download

Issues

  • Bug was discovered in the suitability report after it had been reviewed and deployed. Spent some time fixing this
  • Off-Portal projects took longer than estimated to develop because it affects so many different parts of the system

Next Steps

  • Deploy site
  • Close project

MVM138 Vets EMS Placement Management - RAG Status: AMBER

Report by Andrew Millington

Achievements this period

  • DPIA (Data Privacy Impact Assessment) completed
  • Training videos for students created
  • Demo of system given to clinical and animal husbandry stakeholders. Minor adjustments made based on feedback

Issues

  • Delay acquiring approval for EUCLID data feed due to annual leave in approval team

Next Steps

  • Activate EUCLID data feed
  • Deploy system
  • Migrate year 3 students to new system
  • Close project

MVM139 Curriculum Mapping Tool (COMMAND) RAG Status: SUSPENDED

Report by Andrew Millington

Achievements this period

  •  N/A

Issues

  •  N/A

Next Steps

  •  N/A

MVM140 CMVM eAssessment RAG Status: GREEN

Report by Alistair Wallace

Achievements this period

  • Templates from Pebblepad updated by Medical School and Vet School
  • Templates Reviewed and amendments made
  • Templates and workbooks issued to Students
  • Go Live achieved on target

Issues

  • None

Next Steps

  • Project Closure Report

Projects outwith the MVM Portfolio Update

Report by Alan Gilchrist and Karen Howie (LTW):

EEMeC and EEVeC

The programme has been and continues to complete projects to close down functionality on both EEMeC and EEVeC with a view to eventually decommissioning.  There is a requirement to maintain (read only) access for a period and the programme is in the process of determining those dates for its 3 year plan.

 

TEL056: Edinburgh Surgery Online Learn go-live - RAG Status: CLOSED

DTP001: Apps to User Devices - RAG Status: CLOSED

HSS022: CAHSS WAM Deployment  - RAG Status: BLUE - Closed

TEL057: Learn Foundations - RAG Status: GREEN

The Learn Foundations focus is primarily on the support being delivered by our student interns in preparation for teaching in Semester 1.  The below provides an overview of the work completed to date:

Core 20 interns

CAHSS

Learn Foundations has been working with 9 of the CAHSS Schools to become partners and adopt the Learn Foundations template.  The following provides an overview on the Learn Foundations template adoption within CAHSS:

  • Edinburgh College of Art: In Progress
  • School of Divinity: Completed
  • School of Education, Moray House: Completed
  • School of Health in Social Science: Completed
  • School of History, Classics and Archaeology: Completed
  • School of Literatures, Languages and Cultures: In Progress
  • Business School: Completed
  • School of Economics: Completed
  • Centre for Open Learning: School were managing this internally with no support required.

 

CSE

Learn Foundations are working with all CSE Schools to drive 100% adoption for Semester 1.  The following provides an overview on the Learn Foundations template adoption within CSE:

  • School of Biological Sciences: Completed
  • School of Chemistry: Completed 
  • School of Engineering: Completed with the exception of courses in query
  • School of Geosciences: Completed
  • School of Informatics: Completed 
  • School of Maths: Completed
  • School of Physics and Astronomy: Completed

 

CMVM

Learn Foundations are working with 4 of the Schools/Deaneries within the College to become partners and adopt the Learn Foundations template.  The following provides an overview on the Learn Foundations template adoption within CMVM:

  • Edinburgh Medical School (MbCHb): School were managing this internally with no support required.
  • Deanery of Biomedical Sciences: Completed
  • Deanery of Clinical Sciences (Dentistry Only): Completed
  • Deanery of Molecular, Genetic and Population Health Sciences (Usher Institute Only): Completed

In Progress: For those Schools which are ‘In Progress’ (ECA and LLC), we have adopted a different model to provide additional support for both Schools in the migration of their content (course materials) onto the new Learn Foundations template.

Completed with the exception of courses in query: All migration work has been completed with the exception of any courses which could not be assigned on Learn.  These have been/are being investigated and fed back to the School for guidance.  In the majority of cases these are due to changes being made to course delivery after the original data set was received (i.e. Semester change etc.).

Additional Support

With the majority of the core migration work completed, we are now looking at how we support Schools in their preparations for their hybrid approach.  We are working with/in conversation with our partner Schools to look at how we can continue to provide support in preparation for Semester 1 with focus being on:

  • Migration of Course Materials from previous years into the current instance of Learn;
  • Support of micro and macro patterns in preparation for Semester 1.
  • Support with Learning Technology Tools in preparation for Semester 1.

The following Schools have taken up our offer of additional support/we are in discussions to uptake this offer of support:

  • School of Divinity
  • Moray House, School of Education and Sports
  • School  of History, Classics and Archaeology
  • School of Economics
  • School of Health in Social Sciences
  • School of Geosciences
  • School of Biological Sciences
  • School of Informatics
  • School of Chemistry

All remaining Schools are in the process of having next step discussions are ongoing.

Several of our interns ended their internship on the 21st August 2020; however, due to the preparation requirements for Semester 1, we have extended 20 interns for an additional 4 weeks.  These interns will continue to support our partner Schools in their Semester 1 preparations until 18th September 2020.

Section Four: Closed or Withdrawn Projects

Only those projects closed from 28th June 2019 onwards are included in this table. A full history of completed projects is available on the programme's website.

Project Info Project Manager's Commentary
MVM126 Upgrading of student computer labs, teaching and meeting room PCs 2018/19 This project started in October 2018 and closed on 28 June 2019. The Closure report is now available.
MVM129 Support for OSCEs in Practique for MBChB This project started in June 2018 and closed on 28 June 2019. The Closure Report is now available.
MVM131: Migration of 12 applications developed in Biomedical Sciences to central support - Analysis & Strategy This project started in December 2018 and closed on 28 June 2019. The Closure Report is available to view.
MVM133: CMVM Curriculum Mapping Tool - Requirements This project started in April 2019 and closed on 9th August 2019.  The Closure Report is available to view. 
MVM130: Upgrading of teaching spaces 2018/19 This project started in October 2018 and closed on 1st November 2019. The Closure Report is available to view.
MVM134 MBChB Evaluation System This project started in September 2019 and closed on 8th April 2020. The Closure Report is available to view.
MVM137 Upgrading of Student Computer Labs , Teaching and Meeting Room PC 19/20 This project started in December 2019 and closed on 6th July 2020. The Closure report is available to view.
MVM132 MBChB ranking reports in BI Suite This project started in April 2019 and closed on 31 July 2020. The Closure report is available to view.

Section Five: Programme Meeting Minutes

Minutes for all programme meetings are available on the MVMLAT website. Only the most recent five meetings direct links are included in this table:

Date

Comments

10 August 2020 Programme Review Monthly Meeting - July 2020
16 July 2020 Programme Review Monthly Meeting - June 2020
19 June 2020 Programme Review Monthly Meeting - May 2020
14 May 2020 Programme Review Monthly Meeting - April 2020
21 April 2020 Programme Review Monthly Meeting - March 2020

Section Six: MVM Portfolio Projects Update 

The MVM Portfolio contains three programmes: CMVM Learning and Teaching - MVMLAT (this programme); CMVM Business Administration - MVMBUS and CMVM Research - MVMRES. Information on current work in MVMBUS and MVMRES are available on the following websites:

AttachmentSize
Image icon mvmlat_fl_aug_20.png49.8 KB
Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No

Programme Info

Documentation

Not available.