Report for September 2020

MVM125: Connectivity - Off-campus 2018/19 - RAG Status: SUSPENDED until October

Report by Alan Gilchrist  

Achievements this period

•  N/A

Issues

•  N/A

Next Steps

•  N/A

MVM136 Practique Roll-out - RAG Status: GREEN

Report by Susan Ridder-Patrick

Achievements this period

• BMTO continued their onboarding work with Practique

Issues

• None

Next Steps

• Confirm with Vets and BMTO their indicative plans for semester 2

MVM516 BMS - Honours Project Portal Future Support - RAG Status:  GREEN

Report by David Gillard

Achievements this period

• Final delivery completed on Thursday 1st October
  • there was a deployment on 28th Sept but this was rolled-back and fixes put in place:
    • Add/Edit Supervisor did not render correctly
    • A supervisor ranking a student for a project, would require that project to be reviewed for a department
    • Preferred students not displayed on the report
• Deployment contained minor changes, the bulk of the work having been completed:
  • Add Last reviewed date to project suitability review list
  • Recommended course label make consistent throughout site.

Issues

• None

Next Steps

• Provide post-deployment project support if needed until 12th October
• Close project

MVM139 Curriculum Mapping Tool (COMMAND) RAG Status: GREEN

Report by Arek Juszczyk

Achievements this period

• Set up project's development and test environments (including bug fixes)
• Decoded database and encoded with OpenSSL
• Nodes (outcomes) tagging system created
• New user type "student" created
• New feature to add external URL to nodes added
• Curriculum approval process created

Issues

• None

Next Steps

• Users CSV upload and curriculum assignment functionality

MVM140 CMVM eAssessment RAG Status: AMBER

Report by Alistair Wallace

Achievements this period

• Templates have been well received by Students
• The underlying cause of a BAU problem that has been experienced for 18 months has been identified and a workaround developed and successfully tested

Issues

• It became clear that the existing operational processes in BAU were not as effective as the business wanted.  A practical example with non UoE staff's names not feeding through evidenced that additional support was required in this area.  It has taken longer than anticipated to discuss and agree the operational processes required in BAU.  The business recommended the revision to the target date and the exercise to agree changes to processes continues with a target date of 16th November.

Next Steps

• Approval of Change to "Service operations/processes agreed" milestone

MVM141 Replacement for PathCAL/EROS and Labyrinth RAG Status: GREEN

Report by Susan Ridder-Patrick

Achievements this period

• Project initiation completed

Issues

• None

Next Steps

• Complete Project brief

MVM142 CMVM Study Spaces RAG Status: GREEN

Report by Sheila Fraser

Achievements this period

• Project initiated to reflect work undertaken in recent weeks to support student use of PC Study Spaces
  • University guidance on rules for managing local study spaces released on 17th September 2020
  • All study spaces with PCs identified and assessed as Teaching, Study or NHS Touchdown
  • Priority areas identified as Study evaluated to determine compliance with University guidance
  • Actions undertaken to support compliance:
    • Risk Assessment for re-opening CMVM PC Labs
    • MEC: Computer lab on SeatEd for students to check in/out of spaces, local signage, cleaning materials and regular room checks in place. Rota set up for room closure.
    • Royal Infirmary Library: PCs on SeatEd for students to check in/out of spaces, local signage, cleaning materials and regular room checks in place.
    • Dentistry: MS Booking system in place for students to book in UG or PG spaces (including DPIA and EqIA), local signage, cleaning materials and room checks in place
    • Vet School: study spaces in Library on SeatEd for students to check in/out of spaces, other locations have Sign In App for students to check in/out of spaces, local signage, cleaning materials and regular room checks in place.
    • Agreed temporary poster and longer-term desk sticker with Estates to be printed to give students advice cleaning high-touch items such as keyboards, mice and power buttons
• Draft of project brief in progress

Issues

• None

Next Steps

• Complete project brief
• Set PCs to be only able to be used from Monday to Friday 9am - 5pm (MEC) and equivalent for other study spaces.
• Evaluate remaining PC spaces and undertake appropriate actions

EEMeC and EEVeC

The programme has been and continues to complete projects to close down functionality on both EEMeC and EEVeC with a view to eventually decommissioning.  There is a requirement to maintain (read only) access for a period and the programme is in the process of determining those dates for its 3 year plan.

TEL056: Edinburgh Surgery Online Learn go-live - RAG Status: CLOSED

• This project has now closed. The Closure report is available.

DTP001: Apps to User Devices - RAG Status: CLOSED

• This project has now closed. The Closure report is available.
•  

HSS022: CAHSS WAM Deployment  - RAG Status: BLUE - Closed

• This project has now closed. The Closure report is available.

TEL057: Learn Foundations - RAG Status: GREEN

Achievements in the last period

• Focus for September: School migration on Learn
• The Learn Foundations project is currently working with 20 Schools/Deaneries to support in Semester 1 preparations:
  • 13 School migrations completed by the core intern group.
  • 3 School migrations completed locally.
  • 2 School migrations in progress.
• Additional conversations completed with all Schools resulting in additional support being offered/accepted by Schools in their preparations for Semester 1 with all required support provided.
• 16 x students extended for 1 month from the 18th September to support in the additional support being offered and accepted by Schools.
• Analysis of data collated across the summer underway.
• Planning for Phase Three underway.

Issues

• None to report

Next Steps

• Complete Phase Three planning.

• Continue data analysis from the Summer data collection.

• Kick off Phase Three work streams.

• Begin to look at the School migration reports (x20).

• Schedule in Lesson Learned sessions for each College.

• Hold first Academic User Group.