Report for September 2020

Report Date
September 2020

 

Report by Susan Ridder-Patrick (MVMLAT Programme Manager) for Philippa Burrell (MVMLAT Programme Owner) and Catherine Elliot (MVM Portfolio Owner)

Distribution:

  • Vet and Medical School sub-group IT meeting
  • College Administration Team (CAT) meeting
  • College Undergraduate Learning and Teaching (CULT) committee
  • Post Graduate Learning and Teaching (PGLTC) committee
  • Excerpts taken into CSG report

Section One: Programme Commentary, RAG and Resources Update

Commentary

Programme status: The overall status of the MVMLAT programme for September 2020 remains AMBER until the new PathCAL/EROS/Labyrinth project has been fully scoped.

  • The Programme completed delivery and closure of the Vets EMS Placement Management project (MVM138) in this month
  • The programme completed final delivery of the BMS Honours Project (MVM516)
  • The programme completed delivery and closure of the Technology to support simulation project (MVM112)
  • The programme completed the annual Upgrading of Teaching Spaces 19/20 project (MVM135). Work not completed will carry forward into the 20/21 project which is starting in October.
  • The programme agreed to initiate the Replacement for PathCAL/EROS & Labyrinth (MVM141) project at the end of September
  • The programme also initiated the CMVM study spaces project in this month (MVM142) as the work involved is sufficiently large to warrant a project.

Risks

  • Novel Coronavirus (Covid-19): There is a risk this programme may be impacted by any measures that are implemented to reduce impact from the spread of Covid-19. The risk is held at portfolio level.

Project highlights

  • MVM125: SUSPENDED - No reporting until October
  • MVM136: GREEN - BMTO continued work with supplier
  • MVM138: CLOSED - delivered and closed in September
  • MVM139:  GREEN - Project came out of suspension and is now progressing to plan
  • MVM140: AMBER - Project extended slightly to agree Service operations/processes
  • MVM141: GREEN - Project Initiation completed
  • MVM142: GREEN - Project initiated and substantial amount of work has already taken place
  • MVM516:  GREEN - Project delivered and is now in Closure phase

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

Forward Look - September 2020

Section Two: Projects Not Started 

 

Project Programme Manager's Commentary
House Hub TBC - not currently planned in 20/21; may be able to use software already available

 

Section Three: Projects in Progress

MVM Learning and Teaching Projects Update

MVM125: Connectivity - Off-campus 2018/19 - RAG Status: SUSPENDED until October

Report by Alan Gilchrist  

Achievements this period

  •  N/A

Issues

  •  N/A

Next Steps

  •  N/A

MVM136 Practique Roll-out - RAG Status: GREEN

Report by Susan Ridder-Patrick

Achievements this period

  • BMTO continued their onboarding work with Practique

Issues

  • None

Next Steps

  • Confirm with Vets and BMTO their indicative plans for semester 2

MVM516 BMS - Honours Project Portal Future Support - RAG Status:  GREEN

Report by David Gillard

Achievements this period

  • Final delivery completed on Thursday 1st October
    • there was a deployment on 28th Sept but this was rolled-back and fixes put in place:
      • Add/Edit Supervisor did not render correctly
      • A supervisor ranking a student for a project, would require that project to be reviewed for a department
      • Preferred students not displayed on the report
  • Deployment contained minor changes, the bulk of the work having been completed:
    • Add Last reviewed date to project suitability review list
    • Recommended course label make consistent throughout site.

Issues

  • None

Next Steps

  • Provide post-deployment project support if needed until 12th October
  • Close project

MVM139 Curriculum Mapping Tool (COMMAND) RAG Status: GREEN

Report by Arek Juszczyk

Achievements this period

  • Set up project's development and test environments (including bug fixes)
  • Decoded database and encoded with OpenSSL
  • Nodes (outcomes) tagging system created
  • New user type "student" created
  • New feature to add external URL to nodes added
  • Curriculum approval process created

Issues

  • None

Next Steps

  • Users CSV upload and curriculum assignment functionality

MVM140 CMVM eAssessment RAG Status: AMBER

Report by Alistair Wallace

Achievements this period

  • Templates have been well received by Students
  • The underlying cause of a BAU problem that has been experienced for 18 months has been identified and a workaround developed and successfully tested

Issues

  • It became clear that the existing operational processes in BAU were not as effective as the business wanted.  A practical example with non UoE staff's names not feeding through evidenced that additional support was required in this area.  It has taken longer than anticipated to discuss and agree the operational processes required in BAU.  The business recommended the revision to the target date and the exercise to agree changes to processes continues with a target date of 16th November.

Next Steps

  • Approval of Change to "Service operations/processes agreed" milestone

MVM141 Replacement for PathCAL/EROS and Labyrinth RAG Status: GREEN

Report by Susan Ridder-Patrick

Achievements this period

  • Project initiation completed

Issues

  • None

Next Steps

  • Complete Project brief

MVM142 CMVM Study Spaces RAG Status: GREEN

Report by Sheila Fraser

Achievements this period

  • Project initiated to reflect work undertaken in recent weeks to support student use of PC Study Spaces
    • University guidance on rules for managing local study spaces released on 17th September 2020
    • All study spaces with PCs identified and assessed as Teaching, Study or NHS Touchdown
    • Priority areas identified as Study evaluated to determine compliance with University guidance
    • Actions undertaken to support compliance:
      • Risk Assessment for re-opening CMVM PC Labs
      • MEC: Computer lab on SeatEd for students to check in/out of spaces, local signage, cleaning materials and regular room checks in place. Rota set up for room closure.
      • Royal Infirmary Library: PCs on SeatEd for students to check in/out of spaces, local signage, cleaning materials and regular room checks in place.
      • Dentistry: MS Booking system in place for students to book in UG or PG spaces (including DPIA and EqIA), local signage, cleaning materials and room checks in place
      • Vet School: study spaces in Library on SeatEd for students to check in/out of spaces, other locations have Sign In App for students to check in/out of spaces, local signage, cleaning materials and regular room checks in place.
      • Agreed temporary poster and longer-term desk sticker with Estates to be printed to give students advice cleaning high-touch items such as keyboards, mice and power buttons
  • Draft of project brief in progress

Issues

  • None

Next Steps

  • Complete project brief
  • Set PCs to be only able to be used from Monday to Friday 9am - 5pm (MEC) and equivalent for other study spaces.
  • Evaluate remaining PC spaces and undertake appropriate actions

Projects outwith the MVM Portfolio Update

Report by Alan Gilchrist and Karen Howie (LTW):

EEMeC and EEVeC

The programme has been and continues to complete projects to close down functionality on both EEMeC and EEVeC with a view to eventually decommissioning.  There is a requirement to maintain (read only) access for a period and the programme is in the process of determining those dates for its 3 year plan.

 

TEL056: Edinburgh Surgery Online Learn go-live - RAG Status: CLOSED

DTP001: Apps to User Devices - RAG Status: CLOSED

HSS022: CAHSS WAM Deployment  - RAG Status: BLUE - Closed

TEL057: Learn Foundations - RAG Status: GREEN

Achievements in the last period

  • Focus for September: School migration on Learn
  • The Learn Foundations project is currently working with 20 Schools/Deaneries to support in Semester 1 preparations:
    • 13 School migrations completed by the core intern group.
    • 3 School migrations completed locally.
    • 2 School migrations in progress.
  • Additional conversations completed with all Schools resulting in additional support being offered/accepted by Schools in their preparations for Semester 1 with all required support provided.
  • 16 x students extended for 1 month from the 18th September to support in the additional support being offered and accepted by Schools.
  • Analysis of data collated across the summer underway.
  • Planning for Phase Three underway.

Issues

  • None to report

Next Steps

  • Complete Phase Three planning.

  • Continue data analysis from the Summer data collection.

  • Kick off Phase Three work streams.

  • Begin to look at the School migration reports (x20).

  • Schedule in Lesson Learned sessions for each College.

  • Hold first Academic User Group.

 

Section Four: Closed or Withdrawn Projects

Only those projects closed from 28th June 2019 onwards are included in this table. A full history of completed projects is available on the programme's website.

Project Info Project Manager's Commentary
MVM126 Upgrading of student computer labs, teaching and meeting room PCs 2018/19 This project started in October 2018 and closed on 28 June 2019. The Closure report is now available.
MVM129 Support for OSCEs in Practique for MBChB This project started in June 2018 and closed on 28 June 2019. The Closure Report is now available.
MVM131: Migration of 12 applications developed in Biomedical Sciences to central support - Analysis & Strategy This project started in December 2018 and closed on 28 June 2019. The Closure Report is available to view.
MVM133: CMVM Curriculum Mapping Tool - Requirements This project started in April 2019 and closed on 9th August 2019.  The Closure Report is available to view. 
MVM130: Upgrading of teaching spaces 2018/19 This project started in October 2018 and closed on 1st November 2019. The Closure Report is available to view.
MVM134 MBChB Evaluation System This project started in September 2019 and closed on 8th April 2020. The Closure Report is available to view.
MVM137 Upgrading of Student Computer Labs , Teaching and Meeting Room PC 19/20 This project started in December 2019 and closed on 6th July 2020. The Closure report is available to view.
MVM132 MBChB ranking reports in BI Suite This project started in April 2019 and closed on 31 July 2020. The Closure report is available to view.
MVM138 Vets EMS Placement Management This project started in January 2020 and closed on 29 September 2020. The Closure Report is available to view.
MVM112 Technology to support simulation teaching This project started in September 2017 and closed on 30 September 2020. The Closure Report is available to view.
MVM135 Upgrading of Teaching Spaces 2019/20 This project started in December 2019 and closed on 30 September 2020. The Closure Report is available to view.

Section Five: Programme Meeting Minutes

Minutes for all programme meetings are available on the MVMLAT website. Only the most recent five meetings' direct links are included in this table:

Date

Comments

7 September 2020  Programme Review Monthly Meeting - August 2020
10 August 2020 Programme Review Monthly Meeting - July 2020
16 July 2020 Programme Review Monthly Meeting - June 2020
19 June 2020 Programme Review Monthly Meeting - May 2020
14 May 2020 Programme Review Monthly Meeting - April 2020

Section Six: MVM Portfolio Projects Update 

The MVM Portfolio contains three programmes: CMVM Learning and Teaching - MVMLAT (this programme); CMVM Business Administration - MVMBUS and CMVM Research - MVMRES. Information on current work in MVMBUS and MVMRES are available on the following websites:

AttachmentSize
Image icon mvmlat_fl_sep_20.png72.09 KB
Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No

Programme Info

Documentation

Not available.