Report for October 2020

MVM125: Connectivity - Off-campus 2018/19 - RAG Status: AMBER

Report by Alan Gilchrist  

Achievements this period

• Project has been brought out of a suspended state, so that increased focus can be placed on it.
• NHS Lothian IT have stated that they can't provide any more resources to the eduroam connection they advertise on their wireless infrastructure, however they have increased resources on their free (visitor) wifi and this has now been proven to be sufficient to allow tutors to run Blackboard Collaborate sessions through.

Issues

• Purchasing of SIM cards for tablets to go out to NHS sites has been extremely difficult and time consuming.  This is currently with the finance section, as we need to sign up to a new contract with Vodafone's business section.
• USB mobile broadband dongles for student use in NHS Lanarkshire have stopped working.  These are being posted back to Alan Gilchrist to investigate and restore connectivity.
• NHS Lanarkshire are still experiencing issues with their eduroam wifi.
• NHS Borders have again requested additional assistance with wireless connectivity in their student residences, as students have been raising concerns.  The current provision through BT Infinity needs to be investigated, so that a we can decide on the best way forwards.

Next Steps

• Investigate issues with student wifi dongles for NHS Lanarkshire.
• Contact NHS Lanarkshire IT to discuss issues with their eduroam connectivity.
• Contact NHS Borders to decide the best route for investigating issues in the student residences.
• Complete the financial processes in order to procure the new SIM cards for tablets, so that they can be delivered to numerous NHS sites.

MVM136 Practique Roll-out - RAG Status: GREEN

Report by Susan Ridder-Patrick

Achievements this period

• Project scope increased to include Admissions Assessment for 20/21 given these will have to be run differently from the successful 19/20 assessment days
• Project budget increased to accommodate revised scope
• Indicative options and costs for admissions work in development
• BMTO milestones revised
• Project budget increased to accommodate revised scope

Issues

• None

Next Steps

• Confirm approach for Admissions Assessment days

MVM139 Curriculum Mapping Tool (COMMAND) RAG Status: AMBER

Report by Arek Juszczyk

Achievements this period

• Users CSV upload and curriculum assignment functionality (including automated emails)
• Curriculum access restrictions
• Functionality to manage curriculum status and publishing
• Bug fixes

Issues

• Meds representative unable to attend sprint meetings and provide feedback due to other duties
• Difficulty to organise sprint meeting with all BAs at the same time (or at all)  

Next Steps

• User Interface upgrade
• Functionality to manage changes to the published curriculums
• Removing of the Institution functionality as no longer needed

MVM140 CMVM eAssessment RAG Status: AMBER

Report by Alistair Wallace

Achievements this period

• None

Issues

• It became clear that the existing operational processes in BAU were not as effective as the business wanted.  A practical example with non UoE staff's names not feeding through evidenced that additional support was required in this area.  It has taken longer than anticipated to discuss and agree the operational processes required in BAU.  The business recommended the revision to the target date and the exercise to agree changes to processes continues with a target date of 16th November.
• Problems have been identified with the data download associated with reporting from Pebblepad.  While filtering can take place within the app, the download contains all the data and therefore is substantial and requires manual effort.  Investigation is taking place into the use of Power BI to assist and Pebblepad are being approached to identify if the download can be more easily managed.

Next Steps

• Approval of Change to "Service operations/processes agreed" milestone

MVM141 Replacement for PathCAL/EROS and Labyrinth RAG Status: AMBER

Report by Susan Ridder-Patrick

Achievements this period

• Draft of the brief was started
• Initial analysis of Flash work was completed and estimated
• Analysis on system context, users and identification of required content started

Issues

• Need to revise planning milestone due to lack of availability of key resources to agree scope and deliverables in the brief

Next Steps

• Conclude the brief
• Identify Flash content that needs updated
• Determine resourcing for Flash work
• Assess systems already in use in UoE as possible replacements

MVM142 CMVM Study Spaces RAG Status: GREEN

Report by Sheila Fraser

Achievements this period

• Complete project brief - drafted for review and awaiting comments for approval
• Set PCs to be only able to be used from Monday to Friday 9am - 5pm (MEC) and equivalent for other study spaces - COMPLETE

Issues

• None

Next Steps

• Evaluate remaining PC spaces and undertake appropriate actions

MVM143 Upgrading of Teaching Spaces 2020/21 RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

• Project initiated on website.
• Installation dates for the equipment purchased last financial year need to be agreed.
• New rooms for the different areas need to be identified.
• Local IT staff have been included in this project and will be included in the discussions regarding room upgrades.

Issues

• None

Next Steps

• Work with LST and AV installers to arrange installation dates for last year's rooms.
• Decide on final list of rooms to upgrade this year based on limited funding.
• Create AV designs and then tender documents for each of the new room upgrades.

MVM144 Upgrading of student computer labs, teaching and meeting room PCs 2020/21 RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

• Project initiated on the website.
• Peter Crooks from the BioQuarter IS team will be assisting with the project this year

Issues

• None

Next Steps

• Discuss replacements with local IT teams to identify suitable dates for delivery and install.
• Peter to start to look at possible alternatives to the standard student computer lab devices.

EEMeC and EEVeC

The programme has been and continues to complete projects to close down functionality on both EEMeC and EEVeC with a view to eventually decommissioning.  There is a requirement to maintain (read only) access for a period and the programme is in the process of determining those dates for its 3 year plan.

TEL056: Edinburgh Surgery Online Learn go-live - RAG Status: CLOSED

• This project has now closed. The Closure report is available.

DTP001: Apps to User Devices - RAG Status: CLOSED

• This project has now closed. The Closure report is available.
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HSS022: CAHSS WAM Deployment  - RAG Status: BLUE - Closed

• This project has now closed. The Closure report is available.

TEL057: Learn Foundations - RAG Status: GREEN

Achievements in the last period

•  Phase Three planning.

• Continued data analysis from the Summer data collection.

• Kicked off Phase Three work streams.

• Begun to look at the School migration reports (x20).

• Held project team Lesson Learned sessions.

• Held first Academic User Group.

Issues

• None to report

Next Steps

• Continue data analysis from the Summer data collection.

• Continue Phase Three work streams.

• Continue to look at the School migration reports (x20).

• Schedule in Lesson Learned sessions for each College.

• Begin Phase Three programme of engagement

• Begin Phase Three programme of user experience