Report for October 2020

Report Date
October 2020

 

Report by Susan Ridder-Patrick (MVMLAT Programme Manager) for Philippa Burrell (MVMLAT Programme Owner) and Catherine Elliot (MVM Portfolio Owner)

Distribution:

  • Vet and Medical School sub-group IT meeting
  • College Administration Team (CAT) meeting
  • College Undergraduate Learning and Teaching (CULT) committee
  • Post Graduate Learning and Teaching (PGLTC) committee
  • Excerpts taken into CSG report

Section One: Programme Commentary, RAG and Resources Update

Commentary

Programme status: The overall status of the MVMLAT programme for October 2020 is AMBER. The BMS Honours Portal project has now closed following delivery last month. Several projects are encountering delays due to challenges in availability of key staff.

Risks

  • Novel Coronavirus (Covid-19): There is a risk this programme may be impacted by any measures that are implemented to reduce impact from the spread of Covid-19. The risk is held at portfolio level.

Project highlights

  • MVM125: AMBER - Project came out of suspension in October and is now addressing multiple issues
  • MVM136: GREEN - Admissions Assessment for 2020/21 has been brought into the scope of the project
  • MVM139:  AMBER - Challenges getting time with key College staff to test and approve development
  • MVM140: AMBER - Project extended slightly to agree Service operations/processes
  • MVM141: AMBER - planning milestone has been rescheduled to enable clarity on scope and deliverables; initial analysis underway
  • MVM142: GREEN - Brief drafted for review; Set PCs to be only able to be used from Monday to Friday 9am - 5pm (MEC) and equivalent for other study spaces 
  • MVM143: GREEN - Upgrading of Teaching Spaces project has been initiated for 20/21
  • MVM144: GREEN - Upgrading of student computer labs, teaching and meeting room PCs project has been initiated for 20/21
  • MVM516:  CLOSED - This project has now closed following delivery at the start of October

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

Forward Look - October 2020

Section Two: Projects Not Started 

 

Project Programme Manager's Commentary
House Hub TBC - not currently planned in 20/21; may be able to use software already available

 

Section Three: Projects in Progress

MVM Learning and Teaching Projects Update

MVM125: Connectivity - Off-campus 2018/19 - RAG Status: AMBER

Report by Alan Gilchrist  

Achievements this period

  • Project has been brought out of a suspended state, so that increased focus can be placed on it.
  • NHS Lothian IT have stated that they can't provide any more resources to the eduroam connection they advertise on their wireless infrastructure, however they have increased resources on their free (visitor) wifi and this has now been proven to be sufficient to allow tutors to run Blackboard Collaborate sessions through.

Issues

  • Purchasing of SIM cards for tablets to go out to NHS sites has been extremely difficult and time consuming.  This is currently with the finance section, as we need to sign up to a new contract with Vodafone's business section.
  • USB mobile broadband dongles for student use in NHS Lanarkshire have stopped working.  These are being posted back to Alan Gilchrist to investigate and restore connectivity.
  • NHS Lanarkshire are still experiencing issues with their eduroam wifi.
  • NHS Borders have again requested additional assistance with wireless connectivity in their student residences, as students have been raising concerns.  The current provision through BT Infinity needs to be investigated, so that a we can decide on the best way forwards.

Next Steps

  • Investigate issues with student wifi dongles for NHS Lanarkshire.
  • Contact NHS Lanarkshire IT to discuss issues with their eduroam connectivity.
  • Contact NHS Borders to decide the best route for investigating issues in the student residences.
  • Complete the financial processes in order to procure the new SIM cards for tablets, so that they can be delivered to numerous NHS sites.

MVM136 Practique Roll-out - RAG Status: GREEN

Report by Susan Ridder-Patrick

Achievements this period

  • Project scope increased to include Admissions Assessment for 20/21 given these will have to be run differently from the successful 19/20 assessment days
  • Project budget increased to accommodate revised scope
  • Indicative options and costs for admissions work in development
  • BMTO milestones revised
  • Project budget increased to accommodate revised scope

Issues

  • None

Next Steps

  • Confirm approach for Admissions Assessment days

MVM139 Curriculum Mapping Tool (COMMAND) RAG Status: AMBER

Report by Arek Juszczyk

Achievements this period

  • Users CSV upload and curriculum assignment functionality (including automated emails)
  • Curriculum access restrictions
  • Functionality to manage curriculum status and publishing
  • Bug fixes

Issues

  • Meds representative unable to attend sprint meetings and provide feedback due to other duties
  • Difficulty to organise sprint meeting with all BAs at the same time (or at all)  

Next Steps

  • User Interface upgrade
  • Functionality to manage changes to the published curriculums
  • Removing of the Institution functionality as no longer needed

MVM140 CMVM eAssessment RAG Status: AMBER

Report by Alistair Wallace

Achievements this period

  • None

Issues

  • It became clear that the existing operational processes in BAU were not as effective as the business wanted.  A practical example with non UoE staff's names not feeding through evidenced that additional support was required in this area.  It has taken longer than anticipated to discuss and agree the operational processes required in BAU.  The business recommended the revision to the target date and the exercise to agree changes to processes continues with a target date of 16th November.
  • Problems have been identified with the data download associated with reporting from Pebblepad.  While filtering can take place within the app, the download contains all the data and therefore is substantial and requires manual effort.  Investigation is taking place into the use of Power BI to assist and Pebblepad are being approached to identify if the download can be more easily managed.

Next Steps

  • Approval of Change to "Service operations/processes agreed" milestone

MVM141 Replacement for PathCAL/EROS and Labyrinth RAG Status: AMBER

Report by Susan Ridder-Patrick

Achievements this period

  • Draft of the brief was started
  • Initial analysis of Flash work was completed and estimated
  • Analysis on system context, users and identification of required content started

Issues

Next Steps

  • Conclude the brief
  • Identify Flash content that needs updated
  • Determine resourcing for Flash work
  • Assess systems already in use in UoE as possible replacements

MVM142 CMVM Study Spaces RAG Status: GREEN

Report by Sheila Fraser

Achievements this period

  • Complete project brief - drafted for review and awaiting comments for approval
  • Set PCs to be only able to be used from Monday to Friday 9am - 5pm (MEC) and equivalent for other study spaces - COMPLETE

Issues

  • None

Next Steps

  • Evaluate remaining PC spaces and undertake appropriate actions

MVM143 Upgrading of Teaching Spaces 2020/21 RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

  • Project initiated on website.
  • Installation dates for the equipment purchased last financial year need to be agreed.
  • New rooms for the different areas need to be identified.
  • Local IT staff have been included in this project and will be included in the discussions regarding room upgrades.

Issues

  • None

Next Steps

  • Work with LST and AV installers to arrange installation dates for last year's rooms.
  • Decide on final list of rooms to upgrade this year based on limited funding.
  • Create AV designs and then tender documents for each of the new room upgrades.

MVM144 Upgrading of student computer labs, teaching and meeting room PCs 2020/21 RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

  • Project initiated on the website.
  • Peter Crooks from the BioQuarter IS team will be assisting with the project this year

Issues

  • None

Next Steps

  • Discuss replacements with local IT teams to identify suitable dates for delivery and install.
  • Peter to start to look at possible alternatives to the standard student computer lab devices.

Projects outwith the MVM Portfolio Update

Report by Alan Gilchrist and Karen Howie (LTW):

EEMeC and EEVeC

The programme has been and continues to complete projects to close down functionality on both EEMeC and EEVeC with a view to eventually decommissioning.  There is a requirement to maintain (read only) access for a period and the programme is in the process of determining those dates for its 3 year plan.

 

TEL056: Edinburgh Surgery Online Learn go-live - RAG Status: CLOSED

DTP001: Apps to User Devices - RAG Status: CLOSED

HSS022: CAHSS WAM Deployment  - RAG Status: BLUE - Closed

TEL057: Learn Foundations - RAG Status: GREEN

Achievements in the last period

  •  Phase Three planning.

  • Continued data analysis from the Summer data collection.

  • Kicked off Phase Three work streams.

  • Begun to look at the School migration reports (x20).

  • Held project team Lesson Learned sessions.

  • Held first Academic User Group.

Issues

  • None to report

Next Steps

  • Continue data analysis from the Summer data collection.

  • Continue Phase Three work streams.

  • Continue to look at the School migration reports (x20).

  • Schedule in Lesson Learned sessions for each College.

  • Begin Phase Three programme of engagement

  • Begin Phase Three programme of user experience

 

Section Four: Closed or Withdrawn Projects

Only those projects closed from 28th June 2019 onwards are included in this table. A full history of completed projects is available on the programme's website.

Project Info Project Manager's Commentary
MVM126 Upgrading of student computer labs, teaching and meeting room PCs 2018/19 This project started in October 2018 and closed on 28 June 2019. The Closure report is now available.
MVM129 Support for OSCEs in Practique for MBChB This project started in June 2018 and closed on 28 June 2019. The Closure Report is now available.
MVM131: Migration of 12 applications developed in Biomedical Sciences to central support - Analysis & Strategy This project started in December 2018 and closed on 28 June 2019. The Closure Report is available to view.
MVM133: CMVM Curriculum Mapping Tool - Requirements This project started in April 2019 and closed on 9th August 2019.  The Closure Report is available to view. 
MVM130: Upgrading of teaching spaces 2018/19 This project started in October 2018 and closed on 1st November 2019. The Closure Report is available to view.
MVM134 MBChB Evaluation System This project started in September 2019 and closed on 8th April 2020. The Closure Report is available to view.
MVM137 Upgrading of Student Computer Labs , Teaching and Meeting Room PC 19/20 This project started in December 2019 and closed on 6th July 2020. The Closure report is available to view.
MVM132 MBChB ranking reports in BI Suite This project started in April 2019 and closed on 31 July 2020. The Closure report is available to view.
MVM138 Vets EMS Placement Management This project started in January 2020 and closed on 29 September 2020. The Closure Report is available to view.
MVM112 Technology to support simulation teaching This project started in September 2017 and closed on 30 September 2020. The Closure Report is available to view.
MVM135 Upgrading of Teaching Spaces 2019/20 This project started in December 2019 and closed on 30 September 2020. The Closure Report is available to view.
MVM516 BMS - Honours Project Portal Future Support  This project started in May 2019 and closed on 19 October 2020. The Closure Report is available to view.

Section Five: Programme Meeting Minutes

Minutes for all programme meetings are available on the MVMLAT website. Only the most recent five meetings' direct links are included in this table:

Date

Comments

13 October 2020 Programme Review Monthly Meeting - September 2020
7 September 2020  Programme Review Monthly Meeting - August 2020
10 August 2020 Programme Review Monthly Meeting - July 2020
16 July 2020 Programme Review Monthly Meeting - June 2020
19 June 2020 Programme Review Monthly Meeting - May 2020

Section Six: MVM Portfolio Projects Update 

The MVM Portfolio contains three programmes: CMVM Learning and Teaching - MVMLAT (this programme); CMVM Business Administration - MVMBUS and CMVM Research - MVMRES. Information on current work in MVMBUS and MVMRES are available on the following websites:

Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No

Programme Info

Documentation

Not available.