Report for October 2016

Report Date
October 2016
Report by Muriel Mewissen on behalf of Alan Gilchrist (MVMLAT Programme Managers)
for Sheila Lodge (MVMLAT Portfolio Owner)
and Paul Clark (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)


Section One: Programme Commentary, RAG and Resources Update


The MVM Learning and Teaching Programme has 2 projects on-going and its overall status is AMBER.

  1. MVM032 Speedwell Service Implementation: This project is AMBER due to the reduction in scope. Speedwell will only be deployed to the Veterinary School. The Medical School has decided to proceed with a formal procurement for their online assessment application.
  2. MVM105 Strategy for the upgrade of our teaching spaces (annual): A "Transform" project with an estimate of 50 days to completeThis project is GREEN.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.


Resources to end October 2016

NB: The chart below only shows IS Apps resources. MVM314 has a sponsor funded budget of 100 days which is not shown in the table below. This has been updated and will be shown in next month report.


Forward Look - October 2016


Section Two: Projects Not Started

At least another 17 projects will be started this year, and possibly more.

Project Info Programme Manager's Commentary
MVM101 Connectivity - on-campus and off-campus

To start on 17 Oct 2016

MVM102 Innovative Technology Review

To start in Nov 2016

MVM103 Mobile Device Management

To start on 10 Oct 2016

MVM104 Strategy for the upgrade of our computer labs (annual)

To start in Jan 2017
MVM106 Student Print Strategy

To start in Nov 2016

MVM107 Technology to support assessment and feedback

To start on 24 Oct 2016

MVM108 Technology to support Attendance and Monitoring

To start in Nov 2016

MVM109 Technology to support communications with potential students

To start in Nov 2016

MVM110 Technology to support Open Educational Resources (OER)

To start in Nov 2016

MVM111 Technology to support short-notice communications to students

To start on 3 Oct 2016

MVM112 Technology to support simulation teaching

To start on 24 Oct 2016

MVM113 Technology to support student portfolios

To start in Nov 2016

MVM114 Technology to timetabling and room booking

To start in Nov 2016

MVM115 Technology to support TransNational Education (TNE)

To start in Nov 2016
MVM116 Video Strategy

To start on 10 Oct 2016

MVM117 Virtual Desktop and software access

To start in Nov 2016

MVM120 Windows 10 rollout to computer labs

To start in Nov 2016


Section Three: Projects in Progress


Project Info Project Managers Commentary


Speedwell Service Implementation


Category: Discretionary


11-Nov-2016  Acceptance Review
18-Nov-2016  Delivery
23-Nov-2016  Deployment Review
30-Nov-2016  Closure


RAG Status

AMBER (due to reduction in scope)

Report by Tim Gray for October 2016

Achievements this period
  • Load testing completed 
  • Procurement of College-wide licence has been removed from scope 
  • Milestones re-planned in view of scope change and business availability
  • Business not available for final testing and deployment until mid-November
  • The project will be assigned the RAG status AMBER due to change of scope and re-planned milestones
Next Steps
  • Complete final testing
  • Take DB back up form Pilot and restore to TEST and LIVE
  • Complete and sign off OLA
  • Complete completion report and close project


Strategy for the upgrade of our teaching spaces (annual)



Category: Discretionary


30-Jun-17 Closure


RAG Status


Report by Alan Gilchrist for September 2016

  • Gather input from staff on upgrade plan
  • Draw priority list for upgrade
  • Input into Estates committee report for RDEC funding
  • None
Next Steps:
  • External contract to help LST team to manage the project, design the new teaching space and carry out procurement.
  • Meeting to discuss upgrades at Little France scheduled for 4 October 2016.
  • Other campus meeting to be scheduled.
  • Review priority list of upgrades after all consultations


Section Four: Closed or Withdrawn Projects


Project Info Project Managers Commentary

MVM024 Integration and adoption of ISFM

This is a 15/16 project, potentially continuing in 16/17. This project was suspended in May 2016.  

Programme Info


Not available.