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Report for August 2022

Report Date
August 2022

 

Report by Susan Ridder-Patrick (MVMLAT Programme Manager) for Philippa Burrell (MVMLAT Programme Owner) and Anne-Marie Coriat (MVM Portfolio Owner)

Distribution:

  • Vet and Medical School sub-group IT meeting
  • College Administration Team (CAT) meeting
  • College Undergraduate Learning and Teaching (CULT) committee
  • Post Graduate Learning and Teaching (PGLTC) committee
  • Excerpts taken into CSG report

Section One: Programme Commentary, RAG and Resources Update

Commentary

Programme status: The overall status of the MVMLAT programme for August 2022 is GREEN with progress on all planned projects and quick progress on an unplanned project for two BMS applications.

  • Novel Coronavirus (Covid-19): There is a very low risk isk this programme may be impacted by any measures that are implemented to reduce impact from the spread of Covid-19. The risk is held at portfolio level.

There are five open programme risks in August:

Project highlights

  • MVM140: SUSPENDED - This project is suspended until delivery received from supplier
  • MVM145: GREEN - Project in Closure stage
  • MVM147: CLOSED - Project has delivered and closed
  • MVM148: AMBER - Unexpected re-purposing of Elsie Inglis has reduced teaching space
  • MVM151: GREEN - Project will deploy after the change freeze period
  • MVM152: GREEN - New unplanned project started to upgrade BMS applications. Development work completed and in peer review stage.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

Forward Look - August 2022

Section Two: Projects Not Started 

Project Programme Manager's Commentary
COMMAND User Interface Scheduled in 22/23
BMS Honours Project Portal rewrite Scheduled in 22/23 - Project Manager and Business Analyst to be assigned

Section Three: Projects in Progress

MVM Learning and Teaching Projects Update

MVM140 CMVM eAssessment RAG Status:  SUSPENDED

Report by Alistair Wallace

Achievements this period

  • None

Issues

  • This project is suspended until delivery received from supplier

Next Steps

  • None

MVM145 Accessibility for MVMLAT applications RAG Status:  GREEN

Report by Karen Howie

Achievements this period

  • None

Issues

  • None

Next Steps

  • Estimations for work
  • Project closure (aiming for end of Sept)

MVM148 Upgrading of teaching spaces 2021/22 RAG Status: AMBER

Report by Alan Gilchrist

Achievements this period

  • AV installation work has begun in Vet School rooms G.36, G.49 and 2.35.
  • Engie/Equans have requested a 2 week period for carrying out work in Chancellor's Building lecture theatre A, followed immediately by a week for lecture theatre B (due to requiring scaffolding to be erected in each room).

Issues

  • A decision has been made (without any consultation with MVM IT) to convert seminar room 1 and the Elsie Inglis lab in Chancellor's Building into office space, reducing the amount of teaching space within the building.  Finding alternative space to reuse the equipment and furniture (for teaching purposes) from the Elsie Inglis lab is going to be extremely difficult.  This will be captured in the next teaching spaces upgrade project (22-23) but has had an impact on this project, as we funded additional equipment for both of these rooms this year, which has now been a waste.

Next Steps

  • Organise the most suitable time for the electrical work in the Chancellor's Building to be carried out.
  • Receive estimated installation dates from the AV contractors for the remaining work.

MVM151 Rotations Feedback RAG Status: GREEN

Report by Andrew Millington

Achievements this period

  • Automated account deletion to support data retention policy completed
  • Cron jobs to process feeds completed
  • Sign-off received from Vets to deploy

Issues

  • Missed change freeze deadline so will need to deploy after freeze

Next Steps

  • Deploy site to production and close project

MVM152 BMS HHW & HHW2 upgrades RAG Status: GREEN

Report by Andrew Millington

Achievements this period

  • Upgrade of system completed and awaiting peer review

Issues

  • None

Next Steps

  • Complete peer review of upgrade
  • Create a test site for user accessibility testing
  • Deploy site to production

Projects outwith the MVM Portfolio Update

Report by Alan Gilchrist and Karen Howie (LTW):

EEMeC and EEVeC

The programme has been and continues to complete projects to close down functionality on both EEMeC and EEVeC with a view to eventually decommissioning.  This work has to be completed before October 2023 when the technology in use is end-of-life and unsupported.

 

TEL057: Learn Foundations - RAG Status: BLUE

The project has closed. Closure Report is available.

TEL068: e-Assessment Procurement and Implementation - RAG Status:  BLUE

The project has closed. Closure Report is available.

TEL071: Provisioning of Teams for Teaching - RAG Status: BLUE

An interim options appraisal report updated on the 19th of Jan can be found here. https://www.projects.ed.ac.uk/project/p0345

This project has completed with the delivery of the MS Teams Options Appraisal in May 2021.  

 

TEL072: Zoom integration for Teaching - RAG Status: BLUE

An interim options appraisal report can be found here. https://www.projects.ed.ac.uk/project/p0345

This project has completed with the delivery of the MS Teams Options Appraisal in May 2021

TEL076 Support and Guidance for Teams for Teaching - RAG Status: BLUE

The project has closed. Closure Report is available.

OCP004 CPD Platform - Requirements, Market Analysis and Business Case - RAG Status: GREEN

Achievements in this period

  • Meetings continuted with a number of key stakeholders to gather requirements and current concerns
  • Further supplier demos to understand the current market
  • Procurement Lead appointed
  • Workshop held with the project team to review individual requirements. 
  • Project Manager job interviews took place and a conditional offer made. 

Issues

  • None

Next Steps

  • Schedule requirements workshops including a dedicated one with COL
  • Gather full projections on numbers of learners and courses to feed in to licence projections
  • Meet with final suppliers to understand the market
  • Confirm the financial position and approval route
  • Interviews for the Project Manager
  • Establish the procurement governance

Section Four: Closed or Withdrawn Projects

Only those projects closed from May 2021 onwards are included in this table. A full history of completed projects is available on the programme's website.

Project Info Project Manager's Commentary
MVM142 CMVM Study Spaces This project started in October 2020 and closed on 3 May 2021. The Closure Report is available to view.
MVM136 Practique Roll-Out This project started in September 2019 and closed on 21 May 2021. The Closure Report is available to view.
MVM146 MBChB Supported Student Database This project started in March 2021 and closed on 22 June 2021. The Closure Report is available to view.
MVM139 Curriculum Mapping Tool (COMMAND) This project started in January 2020 and closed on 13 August 2021. The Closure Report is available to view.
MVM125 Connectivity Off-campus This project started in February 2019 and closed on 19 October 2021. The Closure Report is available to view.
MVM144 Upgrading of student computer labs, teaching and meeting room PCs 2020/21 This project started in October 2020 and closed on 5 November 2021. The Closure report is available to view.
MVM143 Upgrading of Teaching Spaces 2020/21 This project started in October 2020 and closed on 31 January 2022. The Closure Report is available to view.
MVM141 Replacement for PathCAL/EROS and Labyrinth This project started in October 2020 and closed on 23 June 2022. The Closure Report is available to view.
MVM149 Year 4 Outpatient Booking System This project started in May 2022 and closed on 2 August 2022. The Closure Report is available to view.
MVM150 BMS Honours Project portal enhancements This project started in May 2022 and closed on 2 August 2022. The Closure Report is available to view
MVM147 Upgrading of student computer labs, teaching and meeting room PCs 2021/22 This project started in November 2021 and closed on 6 September 2022. The Closure Report is available to view.

Section Five: Programme Meeting Minutes

Minutes for all programme meetings are available on the MVMLAT website. Only the most recent five meetings' direct links are included in this table:

Date Comments
11 August 2022 Programme Review Monthly Meeting - July 2022
21 July 2022 Programme Review Monthly Meeting - June 2022
13 June 2022 Programme Review Monthly meeting - May 2022
12 May 2022 Programme Review Monthly Meeting - April 2022
26 April 2022 Programme Review Monthly Meeting - March 2022

Section Six: MVM Portfolio Projects Update 

The MVM Portfolio contains three programmes: CMVM Learning and Teaching - MVMLAT (this programme); CMVM Business Administration - MVMBUS and CMVM Research - MVMRES. Information on current work in MVMBUS and MVMRES are available on the following websites:

Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No
This article was published on

Programme Info

Programme
MVM Learning and Teaching (MVMLAT)
Programme Manager
Susan Ridder-Patrick
Programme Owner
Philippa Burrell
Status
Open
Management Office
ISG PMO

Session 22/23

Documentation

Not available.