Report for October 2022

Report Date
October 2022

 

Report by Susan Ridder-Patrick (MVMLAT Programme Manager) for Philippa Burrell (MVMLAT Programme Owner) and Anne-Marie Coriat (MVM Portfolio Owner)

Distribution:

  • Vet and Medical School sub-group IT meeting
  • College Administration Team (CAT) meeting
  • College Undergraduate Learning and Teaching (CULT) committee
  • Post Graduate Learning and Teaching (PGLTC) committee
  • Excerpts taken into CSG report

Section One: Programme Commentary, RAG and Resources Update

Commentary

Programme status: The overall status of the MVMLAT programme for October 2022 is AMBER. This month the programme has completed the work to remove eeMec and eeVec. This has taken years of work addressing technical debt in the College. The programme also delivered upgraded versions of two Biomedical Sciences systems through the MVM152 project.

The programme is facing multiple risks and an issue (see MVM148) with the ability to get electric and network work completed due to an estates/finance issue since P&M phase 3 deployed, hence the programme's status is AMBER.

There are five open programme risks in October:

Project highlights

  • MVM140: SUSPENDED - This project is suspended until delivery received from supplier
  • MVM145: GREEN - Project in Closure stage
  • MVM148: RED - Delay continues  for electrical and network work to be carried out in Vet School due to the estates/finance issue since P&M deployed phase 3.
  • MVM152: CLOSED - The project delivered and closed in October
  • MVM153: GREEN - Project progressing to plan. Cascaded computers have been deployed to a teaching lab in 1 George Square
  • MVM154: GREEN - Project progressing to plan. Additional rooms/upgrades have been added to the project brief

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

Forward Look - October 2022

Section Two: Projects Not Started 

Project Programme Manager's Commentary
COMMAND User Interface Scheduled in 22/23
MVM155 BMS Honours Project Portal rewrite Scheduled in 22/23 - Project Manager and Business Analyst being assigned

Section Three: Projects in Progress

MVM Learning and Teaching Projects Update

MVM140 CMVM eAssessment RAG Status:  SUSPENDED

Report by Alistair Wallace

Achievements this period

  • None

Issues

  • This project is suspended until delivery received from supplier

Next Steps

  • None

MVM145 Accessibility for MVMLAT applications RAG Status:  GREEN

Report by Karen Howie

Achievements this period

  • None

Issues

  • None

Next Steps

  • Project closure report will be completed in November.

MVM148 Upgrading of teaching spaces 2021/22 RAG Status: RED

Report by Alan Gilchrist

Achievements this period

  • Minor updates have been made in Vet School rooms G.36, G.49 and 2.35, as well as EDSCCU rooms G.14 and G.15.
  • Discussions have taken place between project manager, Equans and building management staff to organise suitable time for Chancellor's lecture theatre infrastructure work

Issues

  • Continue to wait for electrical and network work to be carried out in Vet School.  Estates staff have stated that they can't progress any further until a solution to the removal of internal transfers is found.

Next Steps

  • Confirm most suitable time for the infrastructure work in the Chancellor's Building to be carried out (lecture theatre A - 2 weeks, lecture theatre B - 1 week).
  • Receive estimated installation dates from the AV contractors for the remaining work.
  • Wait for a solution to the estates/finance issue which is holding up the completion of the Vet School upgrades.

MVM153 Upgrading of student computer labs, teaching and meeting room PCs 2022/23 RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

  • Request for student computers to be added to a soon to be created simulation space within the Royal Edinburgh Hospital.  Project manager to visit space in November to look at options and whether networking infrastructure will need to be added or if anything existing is available.
  • Cascaded computers have been deployed to a teaching lab in 1 George Sqaure (to be used with ADInstruments hardware/software).  This space will need to be added to the future replacement cycle for student PCs.

Issues

  • None

Next Steps

  • Discuss replacements with local IT teams to ensure they are aware of the locations receiving upgrades.
  • Purchase the replacement computers.

MVM154 Upgrading of teaching spaces 2022/23 RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

  • Discussions with Vet School about possibility of taking equipment from Chancellor's Building Elsie Inglis lab, after it was decided (without IT involvement) that the room should be changed to office space.
  • Visited location of the proposed teaching hub for dermatology in Lauriston Building and discussed possible AV requirements.  At least 1 room will be included in this year's upgrades.
  • Additional rooms/upgrades have been added to the project brief.

Issues

  • None

Next Steps

  • Rooms requiring upgrades for the different campus locations need to be identified and added to the project brief.
  • Prioritise list of rooms to upgrade this year based on available funding.
  • Create AV designs and then tender documents for each of the new room upgrades.

Projects outwith the MVM Portfolio Update

Report by Alan Gilchrist and Karen Howie (LTW):

EEMeC and EEVeC

The dependency on these VLEs has now been removed and decommissioning is underway.

TEL057: Learn Foundations - RAG Status: BLUE

The project has closed. Closure Report is available.

TEL068: e-Assessment Procurement and Implementation - RAG Status:  BLUE

The project has closed. Closure Report is available.

TEL071: Provisioning of Teams for Teaching - RAG Status: BLUE

An interim options appraisal report updated on the 19th of Jan can be found here. https://www.projects.ed.ac.uk/project/p0345

This project has completed with the delivery of the MS Teams Options Appraisal in May 2021.  

 

TEL072: Zoom integration for Teaching - RAG Status: BLUE

An interim options appraisal report can be found here. https://www.projects.ed.ac.uk/project/p0345

This project has completed with the delivery of the MS Teams Options Appraisal in May 2021

TEL076 Support and Guidance for Teams for Teaching - RAG Status: BLUE

The project has closed. Closure Report is available.

OCP004 CPD Platform - Requirements, Market Analysis and Business Case - RAG Status: GREEN

Achievements in this period

  • Governance - Short Courses Platform paper tabled at Knowledge Strategy Committee meeting (18/10) - committee approved proposed budget for procurement and implementation phase.
  • Governance - commenced activity to establish Project Board.
  • Requirements - Full first draft of requirements shared with key stakeholders for comment, prioritisation and confirmation of numbers of learners & courses.
  • Market Knowledge - Completed supplier engagement activity to understand market.
  • Confirmed the financial position and approval route
  • Project Manager induction completed
  • Procurement lead induction completed; activity underway to define procurement strategy

Issues

  • None

Next Steps

  • Governance - Project Board membership agreed, and Board meetings diarised.
  • Governance – Engage with IS planning to establish budget and organise business case training
  • Procurement strategy – proposal developed for approval
  • Requirements - Complete key stakeholder reviews and baseline requirements (and weightings).
  • Requirements - Finalise full projections on numbers of learners and courses for input into procurement documentation
  • Procurement – engage stakeholders to secure resource for review panel membership
  • Procurement – draft documentation required for tendering process
  • Resourcing – Secure Business Analyst resource to support procurement phase

Section Four: Closed or Withdrawn Projects

Only those projects closed from August 2021 onwards are included in this table. A full history of completed projects is available on the programme's website.

Project Info Project Manager's Commentary
MVM139 Curriculum Mapping Tool (COMMAND) This project started in January 2020 and closed on 13 August 2021. The Closure Report is available to view.
MVM125 Connectivity Off-campus This project started in February 2019 and closed on 19 October 2021. The Closure Report is available to view.
MVM144 Upgrading of student computer labs, teaching and meeting room PCs 2020/21 This project started in October 2020 and closed on 5 November 2021. The Closure report is available to view.
MVM143 Upgrading of Teaching Spaces 2020/21 This project started in October 2020 and closed on 31 January 2022. The Closure Report is available to view.
MVM141 Replacement for PathCAL/EROS and Labyrinth This project started in October 2020 and closed on 23 June 2022. The Closure Report is available to view.
MVM149 Year 4 Outpatient Booking System This project started in May 2022 and closed on 2 August 2022. The Closure Report is available to view.
MVM150 BMS Honours Project portal enhancements This project started in May 2022 and closed on 2 August 2022. The Closure Report is available to view
MVM147 Upgrading of student computer labs, teaching and meeting room PCs 2021/22 This project started in November 2021 and closed on 6 September 2022. The Closure Report is available to view.
MVM151 Rotations Feedback This project started in May 2022 and closed on 29 September 2022. The Closure Report will be available soon.
MVM152 BMS HHW & HHW2 upgrades This project started in September 2022 and closed on 31 October 2022. The Closure Report is available to view.

Section Five: Programme Meeting Minutes

Minutes for all programme meetings are available on the MVMLAT website. Only the most recent five meetings' direct links are included in this table:

Date Comments
13 October 2022 Programme Review Monthly Meeting - September 2022 
15 September 2022  Programme Review Monthly Meeting - August 2022
11 August 2022 Programme Review Monthly Meeting - July 2022
21 July 2022 Programme Review Monthly Meeting - June 2022
13 June 2022 Programme Review Monthly meeting - May 2022

Section Six: MVM Portfolio Projects Update 

The MVM Portfolio contains three programmes: CMVM Learning and Teaching - MVMLAT (this programme); CMVM Business Administration - MVMBUS and CMVM Research - MVMRES. Information on current work in MVMBUS and MVMRES are available on the following websites:

Programme Status
RAG Status
Overall
AMBER
Has formal escalation taken place?
No
RAG Commentary
Programme has multiple open risks and an estates/finance issue since P&M phase 3 deployed

Documentation

Not available.