Report for March 2023

MVM140 CMVM eAssessment RAG Status:  SUSPENDED

Report by Alistair Wallace

Achievements this period

• None

Issues

• This project is suspended until delivery received from supplier

Next Steps

• None

MVM148 Upgrading of teaching spaces 2021/22 RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

• Network installation for Vet School EDSCCU rooms has been arranged for 6th April.  Once these new ports are live, AV contractor can return to complete the job.
• Request for Chancellor's lecture theatre B work to be completed during week of 8th May.

Issues

• AV installation for Vet School HfSA F32 rooms last month had some issues and the contractor has been asked to return to redo some of the work.

Next Steps

• Confirm date for AV work to be carried out in Chancellor's lecture theatre B.
• Receive estimated installation dates from the AV contractors for the remaining work in EDSCCU following network ports being made live.
• Receive update on the for Vet School electrical and network work for the remaining rooms and then organise completion of AV work.

MVM153 Upgrading of student computer labs, teaching and meeting room PCs 2022/23 RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

• Quotes have been obtained for each room requiring upgrades.

Issues

• None

Next Steps

• Discuss time frames for deliveries with local IT teams to ensure cover is available.
• Purchase the replacement computers.

MVM154 Upgrading of teaching spaces 2022/23 RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

• Return visits to Anatomy lab have been carried out by LST colleague.  Drawings have been created along with tender documents and these have now been sent out to the AV contractors on APUC.  Request for meeting with estates has been sent.
• Received access to the VR Patients platform and have training organised for mid-April.
• Visit to Mackenzie Medical Practice has taken place.  Drawings have been started and tender documents have been sent out to AV contractors on APUC.
• Tender documents for Dermatology clinic have been sent out to AV contractors on APUC.
• Quote for minor installation work has been requested for room FU305.
• Information regarding requirements for Vet School surgical theatres has been received.

Issues

• Unsure if NHS funding for Lauriston learning hub is still available due to the delays with the building warrant being approved.

Next Steps

• Orgainse estates work for each of the rooms to be completed prior to AV contractor access.
• Re-prioritise list of rooms to upgrade this year based on available funding after the initial purchases and quotes received and update the project brief as necessary.
• Organise visits to the remaining rooms to discuss requirements with the associated teaching staff.
• Create AV designs and then tender documents for each of the new room upgrades.

MVM155 BMS Honours Portal RAG Status: GREEN

Report by Alan Donald

Achievements in last period

• Development Sprint 1 completed and retospective completed with BTMO

• Development Sprint 2 finished Friday 31st March

• Development Sprint 2 retrospective planned

• Weekly team catch up scheduled

• Algorithm scripts sent to DLAM team

Issues ​

• N/A

Next Steps ​

• Prioritise Requirements

• Arrange Algorithm meeting

• Estimations for next development sprints

MVM156 Medical Schools Council - Online Exams BYOD RAG Status: GREEN

Report by Alan Gilchrist

Achievements this period

• Further discussions have been had with Medical Schools Council regarding requirements.  These have changed so that installer/uninstaller files are no longer required - only the configuration files for Windows, Apple MacOS and iOS.
• New configuration file and instructions for both Windows 10/11 and Apple MacOS 10.11 and above have been created and sent to Medical Schools Council.
• Have requested time frame for when iOS requirement needs to be fulfilled.

Issues

• None

Next Steps

• Receive response regarding the iOS time frame.
• Create the configuration file and instructions for iOS devices.

OCP004 CPD Platform - Requirements, Market Analysis and Business Case - RAG Status: CLOSED

• The  "Short Courses Platform - Requirements, Market Analysis and Business Case" project is now closed and has been superceeded by "SCP001 – Short Course platform procurement". A post project review will be completed

Please note that SCP001 is a secure project and will only be visible to those working on it.

VLE002 Learn Ultra: Technical - RAG Status: AMBER

Last month

• VLE002: Agreement with all stakeholders and the Technical Implementation Group was reached on the new academic year process timetable. We are bringing forward the creation of new Learn course sites for this coming academic year to give staff more time to build their Learn Ultra courses.  Live course sites will be available from early May, approximately 6 weeks earlier than a standard year.
• VLE002:  From mid-Feb till May Playground courses in Learn Ultra will be available on request so that those wishing to build courses in advance of the beginning of May have the opportunity to do so.  Local Learning Tech staff can setup these courses and there is a contral request process too.
• VLE002:  Work on our list of Phase 2 integrations for the 23/24 academic year is well underway as per the plan. 
• VLE002:  Development work in preparation for the full switch to Ultra during the summer is also well underway. 

Issues.

• VLE002: Staff resourcing limitations within the DLAM, LTW Team means that there are periods where project work, other than Learn Ultra is being deprioritised to focus on maintaining service reliability.  Any increasing demand on resource in that area is a risk against the project.  DLAM are actively pursuing an increase of resources in the team by moving people around LTW where possible and re-advertising where they’ve been unable to fill posts.

Next steps.

• VLE002:  Continue to manage the Playground process.
• VLE002:  Continue developments and integrations as per the schedule.
• VLE002:  Continue testing in preparation for the creation of Live courses in May.
• VLE002:  New academic year process to be tested through Test and Staging as per the overarching implementation plan.

VLE003 Learn Ultra: Learn Foundations - RAG Status: AMBER

Achievements

• 2023/24 iteration of the Learn Ultra template to be passed out to Schools for review in preparation for testing;
• Recruitment of learning technology contractors to support with the move to Learn Ultra;
• Continuation of the implementation work for the move to Learn Ultra (Implementation plans/Learn Foundations Internship);
• Continuation of the recruitment for the Learn Foundations interns for the summer of 2023;
• Continuation of the migration patterns project.

Issues

• Industrial action is currently underway and may have an impact upon aspects of the project - This is a risk that is actively being mitigated against.

Next Steps

• Learning and Teaching Implementation Group - April 2023;
• Early Adopter SEM 1 lessons learned to be published;
• 2023/24 iteration of the Learn Ultra template to be passed out to Schools for review in preparation for testing;
• Training of learning technology contractors to support with the move to Learn Ultra;
• Continuation of the implementation work for the move to Learn Ultra (Implementation plans/Learn Foundations Internship);
• Continuation of the recruitment for the Learn Foundations interns for the summer of 2023;
• Continuation of the migration patterns project.

VLE004 Learn Ultra: Training and Support - RAG Status: AMBER

Achievements

• The Learn Ultra training has commenced and the initial feedback from surveys is positive.
• The restructure of the Learn Ultra SharePoint has been finalised with the focus now being on the wider University roll-out instead of the early adopters.
• The training plan is in the process of being finalised.
• The original topic-focussed Learn training material is being finalised to reflect Learn Ultra.
• The schedule and course information for the learning app on the original topic-focussed training has been created. 

Issues

• The availability of the Digital Skills team has led to a delay to the delivery of the training plan.

Next Steps

• Finalise at-scale training plan in April and receive sign off on it to be circulated to key stakeholders.
• Have training feedback meeting with the instructors to review if there is any content that needs to be added to or tweaked, and to find out if any new training and/or learning resources are required.
• Provide bookable sessions for the original topic-focussed training in the learning app.
• Provide ongoing communication on the training programme to LTs and the wider contact list for Schools and Deaneries (aligned with communications work stream).