Report for January 2017

Report Date
January 2017

 

Report by Muriel Mewissen on behalf of Alan Gilchrist (MVMLAT Programme Managers)
for Sheila Lodge (MVMLAT Portfolio Owner)
and Paul Clark (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)

 

Section One: Programme Commentary, RAG and Resources Update

Commentary

This MVM Learning and Teaching programme was very active during January. In addition to the four ongoing active projects. Two new projects have started this month:

One project was closed:

One project moved to the Windows 10 Upgrade for Managed Desktops (W10) programme:

Four projects have been added to the programme and will start before July 2017:

A lot of activities aim to address the college number one priority area: improving online assessment and feedback, and the number one priority for this MVM Learning and Teaching (MVMLAT) programme for the coming year. To address this, several projects dedicated to specific activities in this area will be initiated over the 2016/17. These projects are obviously related, and in order to provide coherence in their delivery, a Project Board will be appointed to oversee them. Reporting will also be done, jointly, on all projects to provide an overall picture. These projects are:

  1. MVM107: Procurement of an online application to support assessment and feedback for MBChB
  2. MVM118: Deployment of an online application to support assessment and feedback for MBChB
  3. MVM119: Data Migration and Data Creation for the online assessment and feedback application for MBChB
  4. MVM121: Assessment and Feedback Reporting

The overall status of the MVM Learning and Teaching programme is GREEN. Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

Forward Look - January 2017

 

Section Two: Projects Not Started

Another 16 projects may start later this year, these are:

Project Programme Manager's Commentary
MVM102 Innovative Technology Review  
MVM103 Mobile Device Management  
MVM104 Strategy for the upgrade of our computer labs (annual)  
MVM106 Student Print Strategy  
MVM108 Technology to support Attendance and Monitoring  
MVM109 Technology to support communications with potential students  
MVM110 Technology to support Open Educational Resources (OER)  
MVM112 Technology to support simulation teaching  
MVM113 Technology to support student portfolios  
MVM114 Technology to timetabling and room booking  
MVM116 Video Strategy  
MVM117 Virtual Desktop and software access  
MVM118: Deployment of an online application to support assessment and feedback for MBChB To start in April 2017
MVM119: Data Migration and Data Creation for the online assessment and feedback application for MBChB To start in April 2017
MVM121: Assessment and Feedback Reporting In the process of being prioritised
MVM122: Biomedical Sciences submission word count facility  

 

Section Three: Projects in Progress

 

Project Info Project Managers Commentary

MVM032:

Speedwell Service Implementation

Category: Discretionary

Milestones

19-Jan-17 Closure

RAG Status

AMBER

Report by Muriel Mewissen on Behalf of Tim Gray for January 2017

Achievements this period:

Deployment Review milestone achieved on 18 January 2017

Issues:

No update available due to PM sick leave

Next Steps:

Closure

MVM101:

Connectivity - on-campus and off-campus

 

Category: Discretionary

Milestones

31-Jul-17 Closure

RAG Status

GREEN

Report by Alan Gilchrist for January 2017

Achievements:

A purchase order has been sent to the external consultant who would be carrying out the work to install Eduroam in NHS Lanarkshire, however we were unfortunately unable to complete the work before Christmas.  We are continuing to work with NHS Lanarkshire and the consultant to schedule the install as soon as possible.

The design for the communications regarding Eduroam in NHS spaces has been finalised and Alan is working with Gillian Kidd (LTW Graphics team) to get them printed in preparation for the NHS Lanarkshire completion.

Issues:
Next Steps:

We are chasing up the NHS Forth Valley IT team to reopen the discussions for installation at their sites.

MVM105:

Strategy for upgrade of our teaching spaces (annual)

 

Category Discretionary

Milestones

30-Jun-17 Closure

RAG Status

GREEN

Report by Alan Gilchrist for January 2017

Vet School:

  • LST project manager has created the initial tender documentation for the rooms, which is made up of the bill of quantities, room drawings and a supporting Word document.
  • We will be receiving a trial of a new touchscreen monitor to test in the Vet School rooms as a possible alternative to the smaller 18" SMART product on offer.  This will be connected to a PC in one of the rooms and users will be asked to evaluate its potential.
  • We are still aiming for installations during Easter and Summer 2017.

 

Central Area:

  • Greenfield Suite rooms have received the new whiteboards and have been well received.
  • Estates, LST and IT have visited the Kennedy Tower seminar rooms to try and finalise requirements for the upgrades.  The AV tender has been completed and the supplier has been appointed.  Estates are looking to make one last visit next week (week beginning 6th February).
  • PG viva still to be identified.  Julia Laidlaw has been exploring the possibility of one of the old LTS offices.  A large screen and VC unit have been identified for use.

 

Chancellor's Building:

  • Meeting has taken place with engie, buildings management, estates, LST and IT to confirm work required for each room.  All work in the building needs to go through engie.
  • Provisional dates have been booked for all rooms except for lecture theatre A.  Most suitable time without important lectures/conferences/teaching needs to be identified.
  • Users would like to progress with the proposed change of orientation for the Undergraduate Medical Teaching Room, so additional costs need to be confirmed and funding identified.
  • Trial of a 4K touchscreen as the new PC monitor in lecture theatre A has been arranged and item was delivered on 30th January.  This will be evaluated with existing applications to check its feasibility.

MVM107:

Procurement of an online application to support assessment and feedback for MBChB

Category: Discretionary

Milestones

17-Feb-17 New Project Initiated to progress Implementation
24-Feb-17 Evaluation Complete
17-Mar-17

Selection Complete

28-Apr-17 Aware Contract Milestone
26-May-17 Project Completion Milestone

RAG Status

GREEN

Report by Paul De'Ath for January 2017

Achievements this period

  • The tender process completed on Monday January 23, 2017 with a total of five suppliers responding committing to the next phase
  • Scope for the suppliers to come onsite and demonstrate has been agreed by the project team
  • Project team have agreed a series of dates and times for the demonstrations and procurement are now engaged with the suppliers - scheduled throughout February
  • A milestones achievement: Tender Process End Date January 23, 2017

Issues

  • One of the senior evaluation team is moving roles and will not be available, the Project team have urgently requested a deputy - Update:- A new colleague has joined the team to replace the leaver
  • Further project risks and issues are viewable from the project link

Next Steps

  • Attend a series of Supplier led demonstrations
  • The evaluation team will commence marking the supplier responses via Award

 

MVM111:

Technology to support short-notice communications to students

Category: Discretionary

Milestones

31-Jul-17 Closure

RAG Status

GREEN

Report by Alan Gilchrist for January 2017

Alan Gilchrist and Lydia Crow met representatives from the Learning Teaching and Web Division on 30th January to discuss the scope of the project.  Concerns were raised by Lydia and LTW regarding the complexity of the groups that would be required in order for the correct students to be targeted for specific texts and the admin overhead of this work.  Questions were also raised as to the accuracy of the mobile phone numbers held within systems such as EEMeC.

 

Alan Gilchrist will be given access to the administration portal of Connecttxt to see how the system works and will then meet with Lydia, Nicola and the year coordinators to demonstrate the system.  This will allow them to decide how much effort is required and how the administration overhead could be handled.

 

After the meeting, one of the LTW representatives mentioned that the Connecttxt service was likely to close within the next 12-18 months.  We are therefore pushing for MVM to be one of the early adopters of the new notification service which is currently being scoped.

MVM115:

Technology to support TransNational Education (TNE)

Category: Discretionary

Milestones

3-Feb-17 Present new initiate project to WIS board for approval
17-Mar-17  Project Brief signed off
18-Aug-17 Delivery complete
20-Oct-17 Complete closure report

RAG Status

GREEN

Report by Paul De'Ath for January 2017

Achievements this period

  • A new project has been initiated and signed off by IS WIS
  • Initial meetings have taken place to understand what work remains outstanding from an earlier project in 2016

Issues

  • None to call out, all issues viewable from the project link

Next Steps

  • Follow up meeting scheduled with the Project Team in mid February
  • Meet technical teams involved in 2016 to help establish the Project Brief
  • Create a work in progress Project Brief

 

Section Four: Closed or Withdrawn Projects

Project Info Project Manager's Commentary
MVM024 Integration and adoption of ISFM This is a 15/16 project, potentially continuing in 16/17. This project was suspended in May 2016. This project is now closed. Any remaining activities will be completed as part of MVM120 Windows 10 rollout to computer labs within the Windows 10 Upgrade for Managed Desktops (W10).  

Programme Info

Documentation

Not available.