Report for April 2017

Report Date
April 2017
Report by Muriel Mewissen on behalf of David Perry and Anthony Davie (MVMRes Programme Managers)                             
for Brian Walker and Paul McGuire (MVMRes Portfolio Owner)
and Paul Clark (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)

 

Section One: Programme Commentary, RAG and Resources Update

Commentary:

During April, good progress continue to be made.

Three new projects have started this month:

The overhaul status is GREEN.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

 

Forward Look - April 2017

 

Section Two: Projects Not Started

Another two project may start this year, while two projects are postponed until next academic year.

Project Info Programme Manager's Commentary

MVM303 Data Management Plans

To start next session (Aug 2017)

MVM309 Scientific Administration Process Enhancements

To start next session (Jan 2018)

MVM311 Storage Strategy

 

MVM313 Research Teaching Strategy

 

 

Section Three: Projects in Progress

Project Info Project Managers Commentary

MVM301:

College Software as a Service (SaaS) Strategy

Category: Discretionary

 

Milestones
Target Date Title
31-May-17 Closure

 

RAG Status

GREEN

Report by David Perry for April 2017

Achievements
  • April has provided continued operational support for the exemplars. 
Next Steps
  • Final project write-up underway and for completion in May.

MVM302:

Compute and High Performance Compute Strategy

 

 

Category: Discretionary

Milestones

Target Date Title
05-May-17 Closure

 

RAG Status

GREEN

Report by Anthony Davie for April 2017

Achievements
  • No new project achievements since last report.
  • There have been various updates to partnership pieces of work with David Fergusson and the ITI Research Services team, aligned to this wider project.
  • These are being managed and reported on via the monthly research services meetings, and an action tracker in relation to the regular Service Review meetings with IGMM and Roslin (and therefore this wider CMVM strategy).
Ongoing concerns
  • Delays incurred in progressing project, due to resourcing pressure on current project manager.
Next Steps

All steps carried forward from end of February '17 report:

  • To progress with re-initiating project

  • To review the re-architecture work planned with ITI research services to ensure we are fit for the future..

  • Review and revise planning submission before progressing with outstanding carried forward actions (see below).

  • Carried forward from Nov ’16:

    • Arrange follow up meeting with Research Computing Programme business owner and IT Programme Manager to review revised planning submission, make a decision as to whether to approve and proceed, and if proceeding to score and prioritise the project proposal.
    • Subject to project approval, scoring and prioritisation, to move to assigning a project manager and scoping project resourcing, including budgeting and timescales and determining if a project board is required.
    • Assuming this project is approved and the previous step is completed, move to creating a project brief for stakeholder consideration, sign-off and project initiation.

 

MVM304:

Electronic Lab Notebook

Category: Discretionary

 

Milestones
Target Date Title
04-Mar-17 Closure

 

RAG Status

GREEN

Report by David Perry for April 2017

Achievements
  • Semir Kazazic has familiarised himself with how the RSpace software works.
  • Our initial "exemplar" project group has decided to stick with traditional paper lab notebooks.
  • We have two new groups considering becoming our "exemplars".

MVM305

Flexible Server hosting 

Category: Discretionary

Target Date Title
31-Jul-17 Closure
 
RAG Status

GREEN

Report by Anthony Davie for April 2017

Achievements
  • Project started.
  • MVM standard proposal template created for MVM305 - Flexible Server Hosting.
  • Project proposal sent to Programme IT and Business owner for consideration.
Issues
  • None
Next Steps
  • To arrange review meeting with Programme IT and Business owner for proposal consideration, scoring and proposal approval or decline.

  • Subject to successful approval, assign project manager and move towards project briefing .

MVM306

Network IT improvements

Category: Discretionary

 

Target Date Title
31-Jul-17 Closure
 
RAG Status

GREEN

Report by Anthony Davie for April 2017

Achievements
  • Renamed and started project. Project now align this to a more specific set of achievable goals and deliverables.
  • MVM standard proposal template created for MVM306 - IT Network improvements.
  • Project proposal sent to Programme IT and Business owner for consideration.
Issues
  • None
Next Steps
  • To arrange review meeting with Programme IT and Business owner for proposal consideration, scoring and proposal approval or decline.

  • Subject to successful approval, assign project manager and move towards project briefing .

MVM308

Research computing induction

Category: Discretionary

 

Target Date Title
31-Jul-17 Closure
 
RAG Status

GREEN

Report by Anthony Davie for April 2017

Achievements
  • Started project.
  • MVM standard proposal template created for MVM308 - Research Computing Induction.
  • Project proposal sent to Programme IT and Business owner for consideration.
Issues
  • None
Next Steps
  • To arrange review meeting with Programme IT and Business owner for proposal consideration, scoring and proposal approval or decline.

  • Subject to successful approval, assign project manager and move towards project briefing .

 

MVM310:

Information Governance Standards

Category: Discretionary

 

Milestones
Target Date Title
02-Dec-17 Closure

 

RAG Status

GREEN

Report by David Perry for  April 2017

Achievements in the last Period
  • Document set has been used to support many consultation meetings.
  • Ownership has moved to ISG RDM Group.
Next Steps
  • Final report to follow.

 

MVM312:

Walled Garden Pathfinder

Category: Discretionary

 

Milestones
Target Date Title
31-Jul-17 Closure

 

RAG Status

GREEN

Report by David Perry for April 2017

Achievements in the last Period
  • This project is nearing completion.
  • Strong password policy now functioning.
  • More research project data hosted within Walled Garden.
Issues
  • May 2017 will bring the challenge of incorporating data acquisition from lab equipment and paper scanning system (laserfiche)
 

MVM314:

SEBI - Data Collection and Modelling

 

 

Category: Discretionary

Milestones

(NB revised milestones to be agreed with project team and sponsor, to move towards monthly checkpoints and manage the technical input to the project using a Kanban approach)

Target Date Title
14-Apr-2017 Deliver Data Transformation workflows
28-Apr-2017 Agree long term support arrangements
30-Jun-2017 Closure

 

RAG Status

AMBER

Report by Colin Watt for April 2017

Achievements in Last Period

  • SEBI web pages launched.
  • Data Analyst has worked on adding sample datasets for BMGF grantee info to SQLServer.
  • Data Analyst has met with BMGF to demonstrate end-to-end process.
  • PM working with Data Analyst on OpenID testing.

Issues

  • No major issues at present.
  • The priorities need to be confirmed with BMGF so that the milestones for the technical aspects of the project can be re-calibrated. PM to raise at next SEBI meeting in May.

Next Steps

  • Carry out test loading of sample spreadsheets to SQL Server (still awaiting files from BMGF).
  • Complete OpenID testing.
  • Review risks with Project Team.
  • Review budget and resourcing, and timeline for IS Apps input to project.

Current RAG status is AMBER due to the need to re-calibrate milestones due to changing priorities with the overall SEBI programme and BMGF. Once agreed, the status can return to GREEN.

 

Section Four: Closed or Withdrawn Projects

 

Project Info Project Manager's Commentary
MVM307 REF readiness

Project is withdrawn as REF readiness process for 2017 completed before the project could be scoped and briefed. This may be re-submitted for next REF.

Programme Info

Documentation

Not available.