Report for June 2017

Report Date
June 2017
Report by Muriel Mewissen on behalf of David Perry and Anthony Davie (MVMRes Programme Managers)                             
for Brian Walker and Paul McGuire (MVMRes Portfolio Owner)
and Paul Clark (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)

 

Section One: Programme Commentary, RAG and Resources Update

Commentary:

During June, the status of the programme remains AMBER due the ongoing replanning of the   MVM314: SEBI - Data Collection and Modelling project.

 

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

 

Forward Look - June 2017

Section Two: Projects Not Started

The remaining projectsbelow  are postponed until next academic year.

Project Info Programme Manager's Commentary

MVM303 Data Management Plans

To start Aug 2017

MVM309 Scientific Administration Process Enhancements

To start Jan 2018

MVM311 Storage Strategy

 

MVM313 Research Teaching Strategy

 

 

Section Three: Projects in Progress

Project Info Project Managers Commentary

MVM301:

College Software as a Service (SaaS) Strategy

Category: Discretionary

 

Milestones
Target Date Title
30-Jun-17 Closure

 

RAG Status

GREEN

Report by David Perry for June 2017

Achievements
  • Report on progress and next steps to be completed by the end of July 2017.
  • Met with Dean of Biomedical Sciences to discuss RStudio strategy for the College.
Issues
  • Arranging time in the diary over the summer months to engage with the Deanary stakeholders.
  • In addition, to arrange a time to discuss further with Biological Sciences in CSE (Gareth Poxon) - email sent with dates.
Next Steps
  • Meeting to be held with key stakeholders to agree key dates for teaching in 2017/2018 academic year.
  • Report on progress to be completed by the end of July.

MVM302:

Compute and High Performance Compute Strategy

 

 

Category: Discretionary

Milestones

Target Date Title
05-May-17 Closure

 

RAG Status

GREEN

Report by Anthony Davie for June 2017

Achievements
  • No new since May '17.
Issues
  • Delay in the Programme Business Owner scoring priority. MVM302 still to be scored by Research business context and can't really progress to next steps until done.
  • Resourcing issues for identifying PM, allocating project and moving onto project scope and brief.
Updates
  • Some challenges with resourcing PM for project. Should ease at start July '17.
  • Feedback on re-drafted request for project template outstanding from Portfolio Manager and Programme Business Owner for MVMRES
Next Steps
  • Subject to Research Business Owner completing project scoring, move to assigning a project manager and scoping project resourcing, including budgeting and timescales and determining if a project board is required.
  • Assuming this project is approved and the previous step is completed, move to creating a project brief for stakeholder consideration, sign-off and project initiation.

 

MVM304:

Electronic Lab Notebook

Category: Discretionary

 

Milestones
Target Date Title
04-Mar-17 Closure

 

RAG Status

GREEN

Report by David Perry for June 2017

Achievements
  • No progress since last month
Issues
  • Engagement with College research support network to promote
Next Steps
  • Continue to support the Noor Gammoh's adoption of an ELN.
  • Write up final report for the project.

MVM305

Flexible Server hosting 

Category: Discretionary

Target Date Title
31-Jul-17 Closure
 
RAG Status

GREEN

Report by Anthony Davie for June 2017

Achievements
  • No new since May '17.
Issues
  • Resourcing issues for identifying PM, allocating project and moving onto project scope and brief.
Updates
  • As noted in May '17, key stakeholder (UoE IS ITI Head of RS) asked project to hold until end of July '17, due to other infrastructure commitments (HPC and Backup refresh, DataVault infrastructure etc.).
  • Concepts to support MVM305 in draft with RI, with a view to Scientific Management group endorsing centralisation principles for project.
  • Some challenges with resourcing PM for project. Should ease at start July '17.
  • Feedback on re-drafted request for project template outstanding from Portfolio Manager and Programme Business Owner for MVMRES.
Next Steps
  • To assign project manager and move towards project briefing.

  • Time scales for engagement with one main stakeholder (RS) moved back until Aug '17 but this doesn't adversely impact project from being scoped and brief formed.

MVM306

Network IT improvements

Category: Discretionary

 

Target Date Title
31-Jul-17 Closure
 
RAG Status

GREEN

Report by Anthony Davie for June 2017

Achievements
  • No new since May '17.
Issues
  • Delays in progressing procurement for committed funds for investments in MVM priority network upgrades.
  • Resourcing issues for identifying PM, allocating project and moving onto project scope and brief.
Updates
  • Flagged impending deadline for completing MVM (College and Institute) funding commitments for hardware (end July '17). Time scales now very tight.
  • Some challenges with resourcing PM for project. Should ease at start July '17.
  • Feedback on re-drafted request for project template outstanding from Portfolio Manager and Programme Business Owner for MVMRES
Next Steps
  • Procure required hardware before financial year end.

  • Assign project manager and move towards project briefing.

MVM308

Research computing induction

Category: Discretionary

 

Target Date Title
31-Jul-17 Closure
 
RAG Status

GREEN

Report by Anthony Davie for June 2017

Achievements
  • No new since May '17.
Issues
  • Resourcing issues for identifying PM, allocating project and moving onto project scope and brief.
Updates
  • Some challenges with resourcing PM for project. Should ease at start July '17.
  • Continuing to gathering information to fold into brief for Research support training, based on roles.
  • Feedback on re-drafted request for project template outstanding from Portfolio Manager and Programme Business Owner for MVMRES
Next Steps
  • Assign project manager and move towards project briefing.

 

MVM310:

Information Governance Standards

Category: Discretionary

 

Milestones
Target Date Title
02-Dec-17 Closure

 

RAG Status

GREEN

Report by David Perry for  June 2017

Achievements in the last Period
  • None
Next Steps
  • Continue engagement with RSS016 for a real world example from the College
  • Write up final project report during July 2017

 

MVM312:

Walled Garden Pathfinder

Category: Discretionary

 

Milestones
Target Date Title
31-Jul-17 Closure

 

RAG Status

GREEN

Report by David Perry for June 2017

Achievements in the last Period
  • No update since last month
Issues
  • None
Next Steps
  • Data acquired from data acquisition devices outside of the walled garden need to have a workflow designed and a secure process implemented for migrating their data inside of the walled garden.
  • This project will be written up and concluded within July 2017.

MVM314:

SEBI - Data Collection and Modelling

 

 

Category: Discretionary

Milestones

(Provisional revised milestones to be agreed with project team and sponsor based on monthly checkpoints - new milestones subject to feedback from External Assessment Panel and Community of Practice meetings in June, then with partners in July).

27-Oct-2017 Deliver Community of Practice Data Platform (SEBI-2)
10-Nov-2017 Livestock interventions data platform (SEBI-1)
22-Dec-2017 Data Transformation workflows
26-Jan-2018 Agree long term support arrangements
28-Feb-2018 Closure
RAG Status

AMBER

Report by Colin Watt for June 2017

Achievements in Last Period

  • SEBI team met External Assessment Panel (June).
  • SEBI Community of Practice meetings took place in Edinburgh w/c 19/06/17 as follow up to the Rome event organised by BMGF.
  • Outcomes of the discussions on Community of Practice are leading to consensus that the partners are now looking for a platform to store metadata about the livestock data that exists, rather than the datasets themselves.
  • A separate strand of work within SEBI is working on a partnership in Ethiopia and this is likely to provide data sets on livestock and interventions; this is more in line with the initial understanding of the scope for the technical underpinning of the project, so a reshaping of the milestones is now in progress but due to leave / availability this may not be agreed until the end of July; milestones provisional until that point.

Issues

  • No major issues at present.
  • SEBI team are having ongoing discussion with BMGF and the other partners on overall and immediate priorities; as a result the main input from IS Apps has been PM time until SEBI are able to define the data transformation processes required; PM is working with the SEBI team to define what is required and reshape the milestones; at present it is not anticipated that the budget estimate for IS Apps days will increase significantly, but the main technical outputs will now be in 17/18.

Next Steps

  • Review feedback from EAP and COP meetings.
  • Define and agree scope changes with project team and sponsor for delivery of metadata and livestock datasets platforms.
  • Review budget and resourcing for potential strand of work with Ethiopia datasets.

 

Section Four: Closed or Withdrawn Projects

 

Project Info Project Manager's Commentary
MVM307 REF readiness

Project is withdrawn as REF readiness process for 2017 completed before the he project could be scoped and briefed. This may be re-submitted for next REF.

 

Programme Info

Documentation

Not available.