Report for September 2019

Report Date
September 2019


Report by Muriel Mewissen on behalf of David Perry and Anthony Davie (MVMRes Programme Managers), for Charles ffrench-Constant and Paul McGuire (MVMRes Programme Owners), Sheila Fraser (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)

  • Institute IT meetings / Service Review meetings.
  • College Research Support Network (RSN) meeting.
  • College Research Committee
  • Excerpts taken into CSG report


Section One: Programme Commentary, RAG and Resources Update


During September, agile developments are progressing well in MVM316: Fragile X Registry website. However, some amount of scope creep and low of availability of sponsor means that the velocity of the sprint will be reviewed and user stories re-prioritised to align with a minimum viable product. An option for the developments to be less intense but over  longer period of time is currently under review. The project is AMBER because of this re-planning.

Another two projects are AMBER due to ongoing delay over closure:

MVM308 Research computing induction is reporting a RED status following an agreement to extend the project to July 2020 milestones with the effort still to be estimated and budget confirmed.

The overall status of the MVMRes programme is AMBER.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.


Forward Look - September 2019


Section Two: Projects Not Started

No additional project has been identified to start this session.


Section Three: Projects in Progress

 MVM302: Compute and High Performance Compute Strategy - RAG Status: AMBER

Report by Anthony Davie for August 2019 - No update provided in September

Achievements this period

  • New project manager assigned from MVMRES (Anthony Davie)


  • continued delay in finalising report with inclusion of feedback due to lack of PM availability.

Next Steps

  • New PM to pick-up previous project status and progress with Portfolio owner.
  • Mid Sept '19, presentation on project by PM to wider project stakeholders through College Group (CMVM Research Computing Group).
  • Collate and review feedback from CMVM RSG, adapt into project deliverables and disseminate for final sign-off
  • Look to publish deliverables and create project closure report.
  • Move to close project.

MVM305: Flexible Server hosting  - RAG Status: SUSPENDED

Report by Muriel Mewissen

Achievements this period

  • None, project is currently suspended


  • New PM to be recruited into Easter Bush MVM team

Next Steps

  • Status to be reviewed once new PM is in place.

MVM308: Research computing induction - RAG Status: RED

Report by Susan Ridder-Patrick

Achievements this period

  • Project Manager and Business Lead have had initial planning meetings to determine scope to be included in the brief
  • PM and Lead met with CMVM HR partner and IAD to understand related activities and to determine what dependencies may exist
  • Business Lead has started analysis on what materials, websites etc already exists - including what was collated by previous PM


  • The project's record is being updated to reflect the current position through the change control process as it is overbudget and late (see piccl 8). This is reflected in the project's RED status.

Next Steps

  • Complete change control
  • Obtain agreement from College for revised scope
  • Complete project brief (including revised estimate to completion)
  • Obtain Brief approval from College and WIS to proceed with full project.

MVM311: CMVM Data Storage Strategy - RAG Status: GREEN

Report by Muriel Mewissen

Achievements this period


  • N/A

Next Steps

  • Write closure report
  • Close Project

MVM314: SEBI - Data Collection and Modelling - RAG Status: AMBER

Report by Colin Watt

Achievements this period

  • No progess due to resource conflicts (mainly PM availability). PM to try to dedicate time to ensure outstanding tasks (support OLA and decommissioning of legacy server) are completed.


  • No major issues.
  • Completion of support arrangements and closure delayed due to availability in September (PM / Applications Management / SEBI)

Next Steps

  • Agree support arrangements for MSSQLServer (OLA).
  • Decommissioning of on-premise Tableau server.
  • Close Project.

MVM316: Fragile X Registry website - RAG Status: AMBER

Report by Kevin Hone

Achievements this period

  • The Project Brief was signed-off.
  • Two iterations of work (managed as Jira issues) have been undertaken.
  • A re-focus on project governance is underway with the assignment of a replacement manager to the project.


  • Additional Jira issues have been raised as requirements.
  • Project budget overspend and planned delivery dates are at risk. 

Next Steps

  • All open Jira issues in the product backlog  need to be estimated for remaining work effort.
  • A meeting is to be arranged to prioritise open issues as a third iteration of a work package.
  • A review is to be scheduled with the business to agree what makes up the offering of Minimum Viable Product.


Section Four: Closed or Withdrawn Projects

No project has been completed this session yet.


Section Five: Programme Meeting Minutes

Date Comments
20 September 2019 Programme Review Monthly Meeting - September 2019
24 August 2019 Programme Review Monthly Meeting - July & August 2019
24 June 2019 Programme Review Monthly Meeting - June 2019
23 May 2019 Programme Review Monthly Meeting - May 2019
1 May 2019 Programme Review Monthly Meeting - April 2019
27 March 2019 Programme Review Monthly Meeting - March 2019
28 February 2019 Programme Review Monthly Meeting - February 2019
29 January 2019 Programme Review Monthly Meeting - January 2019
21 November 2018 Programme Review Monthly Meeting - November 2018
30 October 2018 Programme Review Monthly Meeting - October 2018
Programme Status
RAG Status
Has formal escalation taken place?


Not available.