Report for September 2016

MVM303 Data Management Plans

To start in Jan 2017

MVM305 Flexible Server Hosting

To start in Nov 2016

To start in Jan 2017

To start on 17 Oct 2016

To start in Jan 1017

To start in Nov 2016

To start in Jan 2017

Category: Discretionary

Milestones

RAG Status

GREEN

Report by David Perry for September 2016

Achievements:

• Built RStudio Server Pro on OpenStack Service provided by ITI Research Services. This is now being used for Student Teaching.
• Initiated the building of an OMERO image data management system on the same OpenStack platform

Issues:

• No issues with the project progress

Next Steps:

• Continue to build and configure OMERO software service
• Gather User Experiences and statistics from RStudio Server Pro deployment

Category: Discretionary

Milestones

RAG Status

GREEN

Report by David Anthony Davie for September 2016

Achievements:

• Significant research compute partnership work to underpin the principles of the planning submission completed within 2 leading College research units. The partnerships are between the Universities ISG Research Services section and Human Genetics Unit and The Roslin Institute.
• Completed a draft IT Project application planning submission for this project.

Issues:

• No issues with the project progress.
• The only area of concern with the principles of the planning submission, is with the standard University compute platforms automated staging of compute data.
  • This issue impacts, in particular, the Biological research compute context.
  • A workaround exists to mitigate the risk and additional support can be provided to researchers to ease the use of this workaround.

Next Steps:

• Arrange meeting with Research Computing Programme business owner and IT Programme Manager to review planning submission, make a decision as to whether to approve and proceed, and if proceeding to score and prioritise the project proposal.
• Subject to project approval, scoring and prioritisation, to move to assigning a project manager and scoping project resourcing, including budgeting and timescales and determining if a project board is required.
• Assuming this project is approved and the previous step is completed, move to creating a project brief for stakeholder consideration, sign-off and project initiation.

Category: Discretionary

Milestones

RAG Status

GREEN

Report by David Perry for September 2016

Achievements:

• List of electronic lab notebook service functional requirements has been gathered from the IGMM community (~500 staff)
• Project team attended an RSPACE conference in Glasgow
• RSPACE is now available to use as a service from ITI Research Services

Issues:

• No issues with the project progress.

Next Steps:

• Arrange accounts on RSPACE server for project team (IT staff)
• Identify a Research Group within IGMM to adopt the use of RSPACE and to be used as a case study
• Arrange for RSPACE training for this group and support their transition to using this service

Category: Discretionary

Milestones

RAG Status

GREEN

Report by David Perry for September 2016

Achievements:

• IGT Templates have been generated to provide authoritative responses on how the University’s IT systems are configured, maintained and supported; this was done as part of MVM007.
• Templates have been approved by HSCIC (Myke Gallacher)
• The CJD Unit were able to use these templates as part of their “SP186-NCJDRSU IGToolkit annual submission” for the TMER study.
• System Level Security Policies (SLSP) have been developed for Virtual Machines running on the Information Services VMWare Server Virtualisation service.

Issues:

• No issues with the project progress.

Next Steps:

• Understand how the IGT Templates could be adapted to help support Public Benefit Privacy Panel (PBPP) submissions.
• Develop SLSPs for Walled Garden (SafeHaven) RSS006 project.
• Develop SLSPs for Virtual Machines running on the new ‘Private Cloud’ OpenStack service.

Category: Discretionary

Milestones

RAG Status

GREEN

Report by David Perry for September 2016

Achievements:

• Walled Garden service has been created within Research Services as part of the RSS006 project.
• The CJD Unit have an instance of this service and are one of the main pathfinder projects for MVM.
• All staff within the CJD Unit have been issues with Yubi Keys and are able to connect into their Walled Garden, see the desktop, interact with the data storage platform and print to SelectPrint XEROX devices.

Issues:

• No issues with the project progress.

Next Steps:

• Add new software titles to CJD Walled Garden
• Refine the GateKeeper Role and Processes for ingress and egress of data
• Complete the System Level Security Policy and Technical Architecture Diagram for Service
• Explore spinning up a new Walled Garden for Colin Simpson (Population Health Sciences) to store other restricted datasets within for analysis. Project will demonstrate service provisioning / reproducibility and introduce a few new functional requirements / challenges.

Category: Discretionary

Milestones

(NB to be confirmed with Project Sponsor)

RAG Status

GREEN

Report by Colin Watt for September 2016

Achievements:

• Project website set up.
• Initial meeting with Project Sponsor and Project Team.
• Exploratory meetings with IS Apps technical staff (SW Dev / DevTech / Service Management / BI).
• Webex with Christopher Redpath (Tableau) to outline expectations from Tableau to IS Apps technical staff; outcome was agreement that work on a database platform would be ushed back with the initial focus being on working on ingest of sample data into Tableau and development of the Community of Practice.
• Next meeting scheduled 07/10/16.

Issues:

• Delay to project TR code approval, which may impact on end of planning.

Next Steps:

• Agree project brief, high level timeline, and milestones.
• Discuss project governance including Project Board, and use of the Major Project Governance Assessment Toolkit.
• Review risks with Project Team.
• Review budget and resourcing.