Report for November 2016

Report Date
November 2016
Report by Muriel Mewissen on behalf of David Perry and Anthony Davie (MVMRes Programme Managers)
for Brian Walker and Paul McGuire (MVMRes Portfolio Owner)
and Paul Clark (MVM Portfolio Manager) and Catherine Elliot (MVM Portfolio Owner)

 

Section One: Programme Commentary, RAG and Resources Update

Commentary:

Five on-going projects in MVM Research Programme are in progress. However the sheer volume of work combined with higher priority and urgent work in this programme has meant that work on the  MVM304 Electronic Lab Notebooks has stalled. The decision has been taken to suspend the project until stakeholders are able to fully engaged, later next year. The start of any additional project has also been delayed until March 2017.

Four of these projects are GREEN and progressing well. These are:

  1. MVM301 College Software as a Service (SaaS) Strategy
  2. MVM310 Information Governance Standards
  3. MVM312 Walled Garden Pathfinder
  4. MVM314 SEBI - Data Collection and Modelling

One project, MVM302 Compute and High Performance Compute Strategy, is experiencing issues due to underlying Eddie service stability problems within CMVM. As a consequence, this project is effectively on hold until such times as Eddie service stability resumes (projected February 2017).

The overhaul status is RED.

Please note that the project RAG status is following the revised guidelines: A one-page summary of the IS RAG status indicators is available on this page.

 

Resources to end November 2016

 

Forward Look - November 2016

NB: The chart below only shows IS Apps resources.

 

Section Two: Projects Not Started

The start of any new project has been delayed until March 2017 because current, higher priority projects have taken over existing resources and stakeholder engagement.

Project Info Programme Manager's Commentary

MVM303 Data Management Plans

To start in Mar 2017

MVM305 Flexible Server Hosting

To start in Mar 2017
MVM306 Network Infrastructure Strategy

To start in Mar 2017

MVM307 REF readiness

To start in Mar 2017

MVM308 Research Computing Induction

To start in Mar 2017

MVM309 Scientific Administration Process Enhancements

To start in Mar 2017

MVM311 Storage Strategy

To start in Mar 2017

MVM313 Research Teaching Strategy

To start in Mar 2017

 

Section Three: Projects in Progress

 

Project Info Project Managers Commentary

MVM301:

College Software as a Service (SaaS) Strategy

 

 

Category: Discretionary

Milestones

06-Apr-17 Closure

 

RAG Status

GREEN

Report by David Perry for November 2016

MVM302:

Compute and High Performance Compute Strategy

 

 

Category: Discretionary

Milestones

05-May-17 Closure

 

RAG Status

RED

Report by Anthony Davie for November 2016

Achievements

  • Revised first draft IT Project application planning submission based on feedback from Research Programme Business. Holding off on sending to Programme Business and IT owners due to on-going issues (see below).

Issues

  • Project effectively on hold, until serious Eddie service stability issues resolved; see next steps for timeline.
  • Eddie service stability concerns, relating to primarily:
    • uptime
    • general performance issues
    • integrity of data post data staging
    • problematic and complex file permissions

       

      Highlighted as serious concern from both CMVM partners (IGMM and RI), with RI escalating business disruption, impact on projects and potential impact on grant revenue to Gavin MacLachlan (15/11/16).

  • Service stability undermined by Eddie technical architect component (AFM), with frequent (weekly) loss of service, increasing in frequency from Oct ’16.

Next steps

  • Initial service review meetings held in late Nov ’16. Called by Tony Weir (Director IT Infrastructure Division), as outcome of escalations to Research Services. Held with principle investigators at IGMM and RI, with plan of action agreed.
  • General plan of action:
    • Eddie service owners (Research Services) primary focus on continuation of on-going work with IBM to stabilise Eddie service and underpinning technology stack. This has improved since mid Nov ’16.
    • Increase transparency and communication to CMVM Research community, with regards to on-going remedial work, planned outages, next steps, support for managing impact of change etc.
    • AFM usage to be removed across CMVM where problematic, with Eddie storage used by RI to be rebuilt afresh without AFM by late January ’17.
    • Research Services working with CMVM IS and researchers to manage expectations re impact of changes to Eddie service through festive period and January ‘17.
    • New implementation of data staging within Eddie being implemented through Dec ’16 and Jan ’17.
    • Additional support for CMVM researchers being set-up through Dec ‘16, Jan ’17 and going forward with regular clinics held at Western General and Easter Bush campuses
  • Once service stability and performance reviewed in Feb ’17, project will be re-initiated

 

  • Carried forward from Nov ’16:

    • Arrange follow up meeting with Research Computing Programme business owner and IT Programme Manager to review revised planning submission, make a decision as to whether to approve and proceed, and if proceeding to score and prioritise the project proposal.
    • Subject to project approval, scoring and prioritisation, to move to assigning a project manager and scoping project resourcing, including budgeting and timescales and determining if a project board is required.
    • Assuming this project is approved and the previous step is completed, move to creating a project brief for stakeholder consideration, sign-off and project initiation.

MVM304:

Electronic Lab Notebook

 

 

Category: Discretionary

Milestones

04-Mar-17 Closure

 

RAG Status

GREEN

Report by David Perry for November 2016

MVM310:

Information Governance Standards

 

 

Category: Discretionary

Milestones

02-Dec-17 Closure

 

RAG Status

GREEN

Report by David Perry for November 2016

MVM312:

Walled Garden Pathfinder

 

 

Category: Discretionary

Milestones

14-Oct-16 Closure

 

RAG Status

GREEN

Report by David Perry for November 2016

 

MVM314:

SEBI - Data Collection and Modelling

 

 

Category: Discretionary

Milestones

(NB to be confirmed during planning)

11-Nov-16 End of Planning

 

RAG Status

GREEN

Report by Colin Watt for November 2016

 

 

 

 

 

Section Four: Closed or Withdrawn Projects

 

Project Info Project Managers Commentary

N/A

Projects in the MVM Research programme for 16/17 are currently in progress or are yet to start.  
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Programme Info

Documentation

Not available.