Report for May 2017

Report Date
May 2017

Section One: Programme Commentary, RAG and Resources Update

 

 

Forward Look

 

Resources Position

 

Section Two: Projects Not Started

 

Project Info Programme Manager's Commentary
None  

 

 

Section Three: Projects in Progress

Project Info Project Managers Commentary

CSG010 (In Year)

Sport & Exercise Replacement Servers

Category:Discretionary (Sponsor funded)

 Milestones

15-June-2017 Project closure Close

RAG Status : AMBER

Report by David Watters for May 2017

Achievements in Last Period

  • Final updates to deployment checklist
  • Agreement to close project

Issues and Risks

  • Request from vendor to make changes to reporting server

Next Steps

  • Deploy requested change from vendor
  • Finalise project completion and close project

 

RAG Commentary : 

Project status is AMBER. This because the closure has been delayed because of a request from one of the vendors to make changes to the new reporting server.

 

 

 

 

 

CSG011

Totara Pilot

Category: Discretionary (Sponsor funded)

 Milestones

Target date

Title

Complete

28/02/17

Planning 

YES

30/09/17

Phase 1 Delivery

NO

31/10/17 Phase 2 Delivery NO

28/11/17

Closure

NO

 

RAG Status : GREEN

Report by Ben Armstrong for May 2017

Achievements this period

  • Single sign-on/EASE integration successfully completed
  • Site design completed with positive feedback from user group
  • Bulk upload of more than 200 training courses completed by supplier
  • System workflow and functionality updates completed
  • System Administrator training delivered to the administrators for the pilot
  • Specification drafted for automated feed for staff joiners, changes and leavers sent to DTI Change Manager for API requests
  • Specification drafted for Event Booking integration feasibility study

Issues

  • No central system administrator in place to co-ordinate system administrators for pilot - to be discussed with project sponsor

  • Support arrangements for pilot still to be formally agreed and set up - follow up required with project sponsor regarding use of a functional account in UniDesk

  • Bulk upload of courses does not populate all course related information, e.g. URLs - system administrators to review and edit course records

Next Steps

  • Application and Data Architecture (ADA) document to be drafted
  • Training guides for users (to be produced by supplier)
  • Kick off technical feasibility/specification (with related cost estimate) to integrate the UoE Event Booking application with Totara LMS, with integration of courses and booking process
  • Finalise internal course catalogue - system administrators to review/amend
  • Work with DTI Change Manager to validate API request
  • Agree internal support arrangements (e.g. UniDesk group)
  • Complete EqIA
  • Launch pilot

CSG012

ESPA

Category: Discretionary (Sponsor funded)

 Milestones

Target date

Title

Complete

21/04/17

Brief sign-off 

YES

09/06/17

Planning sign-off

YES

04/07/17 Discovery end NO

04/07/17

Back-end design sign-off

NO

03/10/17     

Deploy   to live                     

 

NO             

27/10/17     

Project closure                    

NO             

 

RAG Status : GREEN

Report by Nicholas Graham for May 2017        

Achievements this period

  • UX workshops delivered.
  • Contract resource identified and recruited to support analysis and discovery.
  • Back-end discovery and analysis begun.
  • Project brief (planning) re-approved.  

Issues

  • None.

Next Steps

  • Project brief planning milestone completed.
  • Analysis & discovery completed.
  • Transformation of UX and investigation products into product backlogs completed.                                                                                                                                                                                   

 Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

CSG007 (In-year)

Learning and Development Requirements for CSG

Category:Discretionary (Sponsor funded)

Project closure agreed December 2016
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Documentation

Not available.