Report for January 2020

Report Date
January 2020

Report compiled by Emma McNab

 

Section One: Programme Commentary, RAG and Resources Update

 

 

Section Two: Projects Not Started

 

Project Info Programme Manager's Commentary

 

 

 

Section Three: Projects in Progress

 

Project Info Project Managers Commentary

CSG015

Risk Management System Procurement

Milestones 

  

Milestone Due Date
Supplier Evaluation Complete 31-Jan-2020
Delivery (Award Contract) and Payment made 14-Feb-2020
Project Closure 21-Feb-2020

RAG Status

AMBER

Report for January 2020 , prepared by Andy Stewart 

Achievements in Last Period:

Potential Solution  

  • Dialogue has been on-going with the supplier regarding  the g-Cloud call-off contract
  • Due diligence reviews have been completed with regards the 
    • information technology 
    • support and maintenance 
    • accessibility
  • Discussions have been held with Records Management regarding the data retention policy 
  • A procurement sign-off pack has been prepared for stakeholders to approve procurement 

Issues:

Project is running 2 weeks behind schedule to complete all the required procurement related documentation

Next Steps:.

  • Complete G-Cloud call-off contract 
  • Confirm data retention policy 
  • Circulate procurement sign-off pack for approval 
  • Complete the procurement process
  • Review plan for subsequent implementation 
  • Close project 

 

CSG016

Industry Relationship Management (IRM) Service

Milestones

 

Plan End of Planning 12-Jul-2019
Deliver Delivery 08-Nov-2019
Analyse       Map existing EI Business, Support and Training processes 13-Nov-2019
Deliver Determine support & reporting requirements / produce a Service Design Package       29-Nov-2019
Deliver Produce a Procurement Options Appraisal Document 29-Nov-2019
Deliver Project Artefacts Delivered 09-Dec-2019
Deliver Complete DPIA and Accessibility Review 24-Jan-2020
Close DSOR 24-Jan-2020
Close Project Closure 31-Jan-2019

 

RAG Status:  AMBER

 

Report for January 2020, prepared by Kevin Hone

Achievements this Period

  • Data Privacy Impact Assessment (DPIA) was approved.
  • The two project artefacts of a Service Definition Document and RACI matrix have been issued for stakeholder sign-off.
  • Sufficient detail was confirmed to enable a job description to be written for a new Service Manager role (the writing and recruitment however isn't part of the project scope).

Issues

  • Departure of the Business Analyst meant that some of the outstanding administrative detail had to be passed to the Project Manager to conclude.
  • An extension to the project dates has been agreed by project members to allow for the recommendations to be shared with the IRM Steering Group.
  • Project overspend and a slight delay to closure has been encountered this month due to the two issues mentioned above.

Next Steps

  • Seek approval from the IRM Steering Group
  • Complete the project closure report.

 

Section Four: Closed or Withdrawn Projects

Project Info Project Managers Commentary

 

AttachmentSize
Image icon csgoct19.png72.84 KB
Programme Status
RAG Status
Overall
GREEN
Has formal escalation taken place?
No
Escalated to
Deputy CIO