Report for May 2020

CSG018: IRM Business School

This project will be progressed and is due to be initiated within May 2020. 

CSG015

Risk Management System Procurement

Milestones 

RAG Status

GREEN

Report for May 2020 , prepared by Andy Stewart 

Achievements in Last Period:

• Supplier led user training and familiarisation session with the Risk Manger and representatives from the ISG PMO
• System Configuration 
  • Currently being led by the Risk Manager 
• Technical Build 
  • Contact has been made with the supplier Helpdesk and work has commenced on 
    • configuring Single Sign On 
    • email 
• The project scope has been extended to incorporate the system implementation and roll-out
• The project priority will be increased to 'Higher' given the significance of the implementation 
• A sample communication template has been prepared and circulated for review prior to circulation 

Issues:

Delay to securing Development Technology resource

Next Steps:.

• System Configuration 
  • to be continued 
• Complete technical configuration with regards to 
  • Single Sign On 
  • email 
  • Technical Architecture Document 
• Commence project communication for system users 

CSG017

IRM Intellectual Property (IP) Team Onboarding

Milestones

RAG Status:  AMBER

Report for May 2020, prepared by Andrew Stewart

Achievements this Period

• Business Requirements
  • The required business reporting requirements have been defined and prioritised 
• IRM Build
  • The Sandbox configuration is all but complete for UAT, with only aspects relating to Disclosures to be completed (logical approval, rejection and conversion to Technology)
  • The creation of the required reports has commenced 
  • Access to the Sandbox environment has been granted to the Tech Transfer Team
• Data Cleansing 
  • Work has commenced on preparing details of accounts requiring attention 
• Training 
  • User training is currently being prepared 
  • The first draft of the user guide has been circulated for review and feedback
  • MS Teams has been selected as the digital training platform after also reviewing the features of Collaborate
• UAT
  • UAT has commenced and will undertake the end to end processes as outlined in the business requirements with input from specific areas of the business

Issues

• The scheduled go-live date of 22nd June is currently being reviewed - the configuration period of the IRM Sandbox has had to be extended and as a result there is now an overlap between the UAT and the User Training.   A meeting has been scheduled for Thursday 4th June to clarify the project status
• Requirement to highlight the importance of data cleansing against competing business requirements 
• Due to the delay in defining reporting requirements, it has been acknowledged that whilst the priority report will be available for the go-live, some of the lesser priority reports will require to be implemented post go-live
• The Technical Transfer team have indicated the requirement to generate local analytical reports which is outside the current Service Document.  A recommendation to enable this facility is being prepared 
• Due to the lack defined Tech Team processes, the first of the three formal UAT sessions encountered a few issues regarding user expectation and outcomes and as a result,  the following sessions will take a more structured approach, in conjunction with encouraging the Tech Transfer team to utilise the IRM Sandbox for further testing and familiarisation 

Next Steps

• IRM Sandbox 
  • Complete configuration incorporating any feedback from UAT
  • Continue development of reports
• User Training 
  • Complete user training for the Technical Transfer team 
  • Complete IRM user guide 
• Complete data cleansing in preparation for go-live
• Complete go-live preparations 

RAG Commentary

The scheduled go-live of 22nd June is currently being reviewed as the period for UAT and User Training has been shortened due to the extended period required to complete the IRM Sandbox configuration. A meeting is scheduled for Thursday 4th June to review and determine the timescales going forward. A short delay will not impact on the business as current system (Inteum) license renewal decision deadline is 12th July and if not renewed will expire on 12th August