Report for February 2017

HSS014

CAHSS School and Programme Quality System

Category: Discretionary

Sponsor Funded

Milestones

RAG Status

AMBER

Report by Ben Armstrong for February 2017

Achievements this period

• Development Iterations 1 and 2 were completed - including the development of EASE login, user management and programme data management
• The developments have been demonstrated to the product owner who provided positive feedback

Issues

1. Project stage estimates were exceeded by 13d in Foundations Stage and 7d in Development Iteration 1, resulting in a higher than planned burn rate.  The contributing factors were an extension to the Foundations stage to decide the optimum software development platform and related architecture; and a higher than expected level of effort in Iteration 1 to align developments with the Python web framework, Django.  The EUCLID views were also amended in Iteration 1 following feedback on the data from the product owner and user group, for example to include a school subject area item to support clustering of programmes.  The budget position has been flagged to the project sponsor and programme manager and presents a risk that the project has insufficient budget for a full fifth development iteration.  As a result, the project's cost RAG is showing as AMBER this month.
2. The velocity of development has not been sufficient to deliver all the user stories taken into the iteration plans for Iterations 1 and 2.   One of the software developers was absent with sickness for 3 days during Iteration 1, and the integration with EdGEL was more time consuming than expected but has now been completed.  The management of programme data had some complexities but has now been completed.  It is expected that the velocity of development will increase during the remaining iterations now that the technical building blocks have been established and with the stories geared towards the end user having been very well defined.
3. Inconsistency between 'school code' definitions in EUCLID and Central Auth; to resolve this, Student Systems are set update the EUCLID view to match such that it displays as level 4 in the University's organisation hierarchy
4. HSS015 will take 1 day of the lead developer's time as unplanned time during Iteration 3; this was agreed with the CAHSS IS Apps programme manager and should not have a significant impact on HSS014.

Two of the issues reported last month have been resolved, for reference these were:

1. Role of school administrator in system is not clear; this has been clarified that the core system administration role will be solely at college level

2. No resources/approach agreed yet for development of new BI universe; following a meeting with the project sponsor, the BI Universe. development has been de-scoped in favour of making the data compatible with Power BI Gateway; a meeting is planned with Production Management and the CAHSS BI Team Manager to confirm the approach is feasible and agree next steps.

Next steps

• Development Iteration 3: Mar 7th - Mar 20th
• Development Iteration 4: Mar 21st - Apr 3rd
• Sharing the test system with the user group
• Meeting to discuss Power BI, as previously noted
• Planning for Iteration 5 (where feasible within the budget constraints) and planning around the lead developer's annual leave in early April

HSS015 (secured)

School of Economics Job Study

Category: Discretionary

Sponsor Funded

Milestones

RAG Status

AMBER

Report by Muriel Mewissen for February 2017

Achievements in the last Period

• TAD is place.
• Request to DWP for offshoring has been completed and returned to Ingeus.
• Wording for the consent Form has been approved at Ingeus. This and the TAD allowed the Sponsor to apply for approval to the ethics committee.
• Testing of the APIs has been ongoing, and a few Jiras have been logged to deal with issues that arose. An updated version of the APIs (0.1.0-rc4) was released on the 3 February 2017.
• Show & Tell of the Ingeus Portal I happened on the 24 February 2017 but sign-off wasn't reached and more work is needed before it can be launched. This will push the time further.
• Work on the SLA (between Ingeus & UoE) has started, and Ingeus have provided a draft for input and review.

Issues

• Delays in Ingeus developments means the portal launch and subsequent milestones have had to be pushed back, see issue 3.
• Still lack firm dates from Ingeus for trial and launch of portal. Ingeus will confirm w/c 6 March 2017.

Next Steps

• Address Jiras coming from testing
• Approve deployment to LIVE
• Obtain confirmation of launch to LIVE date from Ingeus
• Agree SLA

HSS016

Academic Workload Management Solution

Milestones

RAG Status

GREEN

Report by Nikki Hackett Reed for February 2017

Achievements this period

• G-Cloud 8 Call Off - Contract internally signed off
• Contract awarded
• Procurement complete

Risks & Issues

None

Next Steps

Project Initiation Workshop (System Configuration compilation)

• Scope
• Objectives
• Roles & Data Owners
• Quality Management
• Controls
• Scenarios
• System Access

Collate workload policies

HSS017

CAHSS Space Allocation Requirements

Milestones

RAG Status

AMBER

Report by Muriel Mewissen for February 2017

Achievements in the last Period

• Project start
• BA plan, see BA Approach Document
• Workshop to gather requirements is organised for 1 March.

Issues

None

Next Steps

• Run workshop
• Write-up requirements

HSS013: Learning Outcome Reporting

Project Completion Report

Closure approved by WIS on 26th August 2016

AP56-062: HSS Student Engagement Analytics

Withdrawal approved by WIS on 2nd September 2016