Report for October 2018

HSS015

School of Economics Job Study

Milestones

RAG Status

GREEN

Report by Andy Stewart for October 2018

Achievements in the Last Period

• UAT for phase 1 was completed by UoE
  • Ingeus deployed phase 1 on 18th October - resulting in data being captured for UoE
• DWP documentation received and forwarded to UoE Legal team

Issues

• Data Security
  • Whilst progress is on-going with DWP, agreement has still to be reached
• OLA updated, currently awaiting feedback from the college 
• Complete SDD and API vulnerabilities checks
  • this was not completed as scheduled as the assigned developer was re-assigned to assist with UAT for Phase 1
  • currently waiting for these tasks to be assigned development resource

Next Steps

• Ingeus have advised that Phase 3 development will commence w/c 5th November, and UoE testing is scheduled to commence w/c 19th November 
• Complete SDD and API vulnerabilities checks
• Complete initial tests for the Live infrastructure
• Complete OLA for IS Apps and the business user
• DWP approval

HSS022

CAHSS WAM Deployment

Milestones

RAG Status

GREEN

Report by Geoff Cropley October 2018

Achievements in the Last Period

• The Business School and SPS are ready to commence UAT.  
• Economics have appointed a new head and deputy head of school.  This has created a delay with UAT.  
• Build for ECA is complete and data cleansing is in progress.  
• COL build is in progress and is expected to complete by mid November 2018.
• ECA's remaining subjects are now joining the roll-out.  This change will extend the college delivery by one month.  A change request has been submitted to support ECA extension and the additional budget. 
• SPS have provided a further two subject WAMS.  If this is to be built into the system, this would mean additional costs. This needs to be agreed with the sponsor.  
• Additional administrator training courses have been arranged to support new subject areas coming on-board and for other schools requiring training.  

Issues

• None

Next Steps

• Complete UAT for Business School, SPS and Economics.
• Complete data gathering and commence UAT for ECA and COL
• Deliver pre-requisites for additional subject areas in ECA 

HSS023

Student Voice

Milestones

To be agreed at WIS 9/11/2018:

RAG Status

AMBER

Report by Ken Miller for October 2018

Achievements in the Last Period

• BRD Review meeting held with project sponsor.
• Feedback received and BRD updated to version 1.2.  BRD released for review and final sign off.
• Initial response received regarding suitability of Microsoft Teams.  Further details requested regarding non functional requirements regarding costs and timescales.

Issues

• BA has been unable to contact Unitu.  Fraser Muir has provided an introductory email but Unitu have yet to respond.

Next Steps

• Achieve BDR sign off for version 1.2 of the BRD
• Investigation of proposed options against requirements.
• Draft options paper covering the suitability of Learn, Unitu and Microsoft Teams to address the requirements held in BRD v1.2 for review and sign off.

HSS024

Support for the Xerte pilot

Milestones

Agreed at WIS 29-Oct-2018:

RAG Status

GREEN

Report by Richard Bailey for October 2018

Achievements in the Last Period

• Project re-initiated / taken off of suspension 29-Oct-2018

Issues

• None  

Next Steps

• Update and complete TAD / CMDB entry
• Finalise / agree the Operational Level Agreement (OLA)
• Make script changes and apply EASE authentication (SSO) to Xerte 
• Decommission former Xerte pilot
• Prepare Closure Report
• Close the Project 

HSS025

First Impressions - Digital Signage

Milestones

RAG Status

GREEN

Report by Geoff Cropley for October 2018

Achievements this period

Good progress has been made in identifying the various use cases from across the University.  This is required to be able to underpin user experience feedback to support user and business requirements gathering.

Communications & Marketing have been engaged to help develop digital display standards and guidelines. As the result of the project C&M have created a new brand chapter for Digital Signage.

Requirements gathering is in progress within CSE and CMVM.

The Current URL feed from timetabling has been assessed for continued use but with a new digital display template and content management application in line with EdGel design standards.

Proposed templates designs have been developed for screens outside of meeting rooms.  This is the most common and well understood use case. The template is based on the Business School standard which has been usability and accessibility tested.

Design resource has been secured for the development of templates to support large screens owned by schools.  These design templates will be used to support standards and guidance.

A pilot for the use cases that support screens outside larger lecture rooms (medium sized screens 22") is underway in two locations within Douglas Hume Tower and New College. 

The Technology product set has been identified to support the Timetabling data interface and this will become the proposed strategic direction for Digital Display Signage and will be incorporated into the service roadmap.

Issues

None

Next Steps

Continue with project delivery milestones.

Pilot three locations with proposed new templates.

HSS027

Hope Park Counselling Centre System Implementation

Milestones

RAG Status

AMBER

Report by Ben Armstrong for October 2018

Achievements this period

• Technical Architecture Document and Domain Name request
• Sprints 2 and 3 development
• Viewed Sprint 2 and Sprint 3 demos

Issues

• There has been a considerable amount of feedback and fix requirements notified to the supplier which may increase the period of system development or be picked up within the User Acceptance/Fixes period.  This is being managed in conjunction with the supplier via a shared testing and fixes sheet, and the supplier is contracted to deliver the full set of user stories.  This has been noted with the sponsor as a risk, regarding timescale and budget - until an assessment has been done on a re-plan, the project will be marked as AMBER for timescale and budget.

Next Steps

• Complete Technical Architecture Document
• Complete Domain Name request
• Complete testing and implementation of EASE (single sign-on) integration
• Sprint 4 development
• Fixes and User Acceptance Testing period